Note: These policies are from the 2013-2014 academic year. Some policies that reside on other websites have not been archived.
View current policies →
2013-2014 Academic Year
Student Conduct is dedicated to encouraging responsible community conduct, educating the UI and Iowa City community, and implementing disciplinary action in situations were violations of the Code of Student Life have occurred. When incidents happen, primarily on campus, and UI students are involved, our office is the main university entity that works with students to resolve disciplinary matters. We also ensure that students receive fair treatment in all hearings. Students, faculty and staff who believe there has been a violation can contact the Student Conduct Office within the Dean of Students Office to discuss options available for reporting incidents to the appropriate authorities. Office staff can assist victims of assault or harassment by a University student, and they can also direct you to educational programs on a variety of related topics.
- Student Bill of Rights
- Policies Related to Student Rights and Responsibilities
- Student Records Policy
- Student Complaints Concerning Faculty Actions
- Student Complaints Concerning Actions By Teaching Assistants
- University Policy on Human Rights
- Office of the University Ombudsperson
- University Policy on Sexual Harassment
- University Policy on Consensual Relationships Involving Students
- University Policy on Anti-Harassment
- Student Employee Grievance Procedure
- Complaints of Discrimination
- Disability Protection Policy
- Anti-Retaliation Policy
- Statement of Religious Diversity and the University Calendar
- Sexual Misconduct Involving Students, including Sexual Assault and Sexual Harassment
- Code of Student Life (2013-2014 academic year)
- Student Judicial Procedure (2013-2014 academic year)
- Academic Misconduct
- Policy Regarding Use of Illegal Drugs and Alcohol
- Responsible Action Protocol
- Minimum Sanctions for Violations of the University Alcohol and Drug Policies
- Uniform Rules of Personal Conduct at Universities Under the Jurisdiction of the State Board of Regent
- Judicial Procedure for Alleged Violations of the Regents’ Rules of Personal Conduct
- Housing Regulations
- Residence Hall Judicial System
- Legal Assistance for Students
- Use of Campus Outdoor Areas
- Campus Policy on Violence
- Policy on Acceptable Use of Information Technology Resources
- Frequently Asked Questions about Code of Student Life
- Flowchart for Student Judicial Procedure
- Recognition of Student Organizations
- Regulation of Student Organizations
- University Policy on Student Organization Housing
- Registration of Student Automobiles
- Lost & Found
- Reporting Correct Residential Address and E-mail Address
- Mandatory Student Fees Policy
- Voter Registration
- Picture Student Identification
- Graduation Rate
- Critical Mentoring and Student Support (Critical MASS)
- Federal Student Aid Penalties for Illegal Drug Convictions
- Annual Reports
- Dean Clearance Letters
Campus Crime Policies & Statistics
- Controlled Substances - Uses & Effects
- Federal Tracking Penalties - Marijuana and Penalties for Possession
- Penalties under Iowa Law for Manufacturing, Delivering, Possessing with the Intent to Deliver a Controlled Substance, a Counterfeit Substance or a Simulated Controlled Substance
- Summary of Penalties for Various Offense Categories
Student Bill of Rights
It is the policy of The University of Iowa that each student shall be guaranteed the following rights and freedoms; enumeration of the rights or registration at the University shall in no manner be construed to nullify or limit any other constitutional or legal rights or freedoms possessed by students as citizens or residents of the United States or the State of Iowa:
- The right to participate freely in University-sponsored services and activities consistent with the University Policy on Human Rights; that is, without discrimination based on any classifications that deprive the person of consideration as an individual.
- The right to obtain a clear statement of basic rights, obligations, and responsibilities concerning both academic and nonacademic student conduct.
- The right to be evaluated in the classroom solely on the basis of academic achievement and fulfillment of educational requirements with freedom of expression protected and respected.
- The right to organize and join associations in order to promote common interests.
- The right of protection from the creation and maintenance by the University of records specifically reflecting the student’s beliefs or his or her political activities and associations, and the right of assurance that only the names of organizational repreesntatives and the organization’s financial status be included as part of the public record of student organizations maintained by the University.
- Consistent with federal and state laws, the general right of protection from the release of non-directory information to persons outside the University community of academic, organizational, and disciplinary records without the express consent of the student or a court order.
- The right to petition for changes in either academic or nonacademic regulations, procedures, or practices.
- The right to be represented by a democratic student government.
- The right to have clearly defined means to participate in the formulation and application of institutional policy affecting both academic and nonacademic student affairs. The student’s participation shall include the right to gain access to information, to express views, and to have these views considered.
- The right of protection from the placement of non-University financial obligations on the student’s University account without the express consent of the student.
- The right to be free from disciplinary action by the University for misconduct except under reasonable rules which have as their substantive basis the protection of some clear and distinct interest of the University as an academic institution.
- The right to due process in any action brought or taken by the University against the student which can reasonably be expected to affect the student’s status with the University or any of its constituent parts or agencies.
- The right to protection from ex post facto regulations
Policies Related to Student Rights and Responsibilities
As in the broader community, many of the values and standards of behavior desired in an academic community are best transmitted by example, persuasion, and mutual respect. Beyond the unwritten code which governs us, however, is the need for formal, written policies and procedures which will ensure due process to any and all who become involved in a dispute or conflict within the academic community.
These policies and procedures—which are furnished to every member of the student body so that all might become familiar with them—are essential to the spirit of cooperation, compromise, and civil behavior which underlies productive human relationships. In short, the policies and procedures contained herein are the real-life mechanisms by which the University remains a place where essential rights and freedoms are preserved. These freedoms and rights include, but are not necessarily limited to, the freedom to teach, the freedom to learn and pursue truth no matter where that pursuit may lead, the freedom of speech, and the freedom of assembly. All communities must adopt whatever regulations their members require to ensure that conflict or misconduct does not diminish the rights of free people. Acceptance of and adherence to these fundamentals of freedom are necessary for continued membership in the community. When members of the University community consider what matters may require regulation by written code, these guidelines apply.
- All the University’s resources must be fully employed in the intellectual and personal development of its students.
- Institutional regulations should be adopted only when necessary to the achievement of the University’s academic goals, the safety and freedom of individuals, or the orderly operation of the University.
- Students should be encouraged to participate, through orderly procedures, in the establishment and revision of regulations governing their conduct.
- Regulations should be clearly stated and made conveniently available to every student.
- Disciplinary action for violation of regulations should be corrective, rather than punitive.
- Disciplinary procedures should be consistent with the principles of due process, channels of appeal should be clearly defined, and information relating to appeals should be readily accessible to all students.
Institutional regulations cannot provide specifically for every question of conduct under every set of circumstances which might arise; they are intended to define the practices ordinarily necessary to maintain working order in a complex system and to protect the essential freedoms of everyone in the community.
Advice on and review of University policies and regulations rest with general University committees. Committees dealing with the activities of students include students. Representatives of the appropriate administrative offices serve as consultants to committee members.
Student, staff, and faculty members may introduce topics for the agenda, debate proposals, and vote on all recommendations. Student members can contribute most effectively to the work of the committees by maintaining regular lines of two-way communication with the student government and with other groups and individuals interested in their committees’ particular areas of concern. As members of the larger community of which the University is a part, students are entitled to all the rights and protections enjoyed by other members of that community. By the same token, students are also subject to all civil laws, whose enforcement is the responsibility of duly constituted civil authorities, with whom the University has a policy of full cooperation. It should be emphasized that when a student’s violation of civil law also adversely affects the orderly operation of the University, the University must enforce its own regulations regardless of any civil proceedings or dispositions.
Final authority in all cases rests with the University president and the State Board of Regents. Included here are the primary statements of University policies on rights and responsibilities of students. It is to your advantage to give them a careful reading and to keep your copy at hand for reference.
Interim changes in regulations are published by mass e-mail. A complete set of current general University regulations is always available in the Office of the Dean of Students. For information on curricular matters, consult the appropriate college office.
Student Records Policy
The Family Educational Rights and Privacy Act (FERPA), a federal law, affords students certain rights with respect to their education records. They are: (1) the right to inspect and review education records within 45 days of the day the University receives a request for access; (2) the right to request the amendment of the education records that the student believes are inaccurate or misleading; (3) the right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent; and (4) the right to file a complaint with the U.S. Department of Education concerning alleged failures by the University of Iowa to comply with the requirements of FERPA. The address of the Family Policy Compliance Office, which administers FERPA, is 400 Maryland Avenue, S.W., Washington, DC, 20202-4605. Whether or not a student elects to contact the U.S. Department of Education, he/she is welcome to file an internal complaint with the University of Iowa Office of the Registrar (Room 1, Jessup Hall, 319-335-0238)
Under FERPA, the University defines the following categories as directory information: name; local address; permanent/hometown address; telephone number; photographs and video recordings of students in public and non-classroom settings; HawkID and electronic mail address; major fields of study; college enrolled in; dates of attendance, including the current class or year; full-time/part-time enrollment status; degrees, certificates, honors, scholarships and awards received as well as those applied for during the current academic term; height and weight of members of athletic teams; information about participation in activities and sports; and job title, employing department, work phone number, and work address when employed in a position that requires student status. Some student employees are not permitted to restrict their name, office address, email, or office phone number. The University has authority under FERPA to release directory information regarding a current or former student to anyone without the consent of the student. For students who request confidentiality of directory information, the University will not release directory information to the general public. Students interested in restricting the release of directory information should contact the Registrar's Service Center, 17 Calvin Hall, or place a restriction on your information via ISIS . To restrict your address using ISIS, go to Student Records > Student Life Management > Restrict or Unrestrict Student Information.
Directory information not restricted from release by the student is subject to public release and inclusion in University directories.
Students are entitled to restrict the release of directory information, and former students may restrict address and telephone number. A request to restrict directory information will remain in effect until revoked by the student in writing.
To facilitate the disclosure of student education record information, FERPA information release forms are available in department offices which maintain student records. In lieu of signing a FERPA information release form, a student may elect to authorize disclosure via the web using ISIS . The combination of a student’s HawkID and HawkID password at the University of Iowa is considered an electronic signature. The Office of the Registrar will respond to electronic requests for the release of transcripts and other personally identifiable information as long as each request is authenticated via the ISIS website or the Office of the Registrar website by logging in with a student’s HawkID and HawkID password.
FERPA permits disclosure of education record information without the student’s consent to school officials who have a legitimate educational interest in the information. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, collection agent, or software vendor); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A volunteer or contractor outside of the University is considered a school official for purposes of this policy if he or she performs an institutional service or function for which the University would otherwise use its own employees and who is under the direct control of the University with respect to the use and maintenance of personally identifiable information from education records.
Not all information related to students is defined as education records under FERPA. For example, law enforcement records, medical records, and alumni records are not accessible as education records. Education record information may be released, moreover, under specified circumstances, and the University reserves the right to release student record information without the student’s prior permission as authorized by FERPA. For example, a student’s consent is not required prior to the release of unrestricted directory information or certain financial aid information, or in the case of a health or safety emergency. As required by a federal law enacted in 2008, University Police will notify appropriate parties in the event a residence hall resident is reported to be missing and is presumed to be in danger but cannot be located within the residence facility. In the case of a resident under the age of 21, University Police will, upon receiving a report of a missing resident, IMMEDIATELY initiate a criminal investigation including contacting the parent or guardian of the resident and contacting the National Crime and Information Center as required under Section 3701 (a) of the Crime Control Act of 1990 in the event of a missing person emergency. Residents are encouraged to update the next-of-kin contact information reported on the confidentiality card residents fill out during check in.
FERPA and Iowa law may permit the release of certain disciplinary information without the student’s consent, such as the final disciplinary results of a crime of violence committed by a student, or parental notification of an alcohol or drug violation committed by a student under 21 years of age. In addition, FERPA permits student record information to be released without prior approval to testing agencies, accrediting organizations, parents of dependent students, victims of crimes of violence or nonforcible sex offenses, designated officials of the federal government or state government, or to individuals with a judicial order or lawfully issued subpoena. To request a copy of the final results of a disciplinary proceeding against a student who committed a violent offense, the victim of the offense should contact the Office of the Vice President for Student Life. With respect to interinstitutional disclosure, the University intends to disclose education records without the student’s consent, to officials of another school, upon request, in which the student seeks or intends to enroll or where the student is already enrolled as long as the disclosure is for purposes related to the student's enrollment or transfer. For the purpose of evaluating and improving instructional programs, Iowa high schools and community colleges receive from the University a report containing aggregate academic progress data on the school’s graduates who are attending the University of Iowa.
Some courses both face-to-face and those offered over the World Wide Web or via a course management system like ICON (powered by Desire2Learn, WebCT, or Blackboard) may require the sharing of information like name, email address, phone, etc. with fellow classmates in order to facilitate classroom interaction. This sharing of information for such courses is not prohibited by FERPA, and it may be expected of all students, even for a student who has placed a block on directory information. Before enrolling in a course, students are encouraged to discuss any concerns they have regarding the sharing of this type of information with the instructor.
In 1998, Congress enacted a law restricting student financial aid to persons convicted of certain illicit drug crimes (20 U.S.C. 1091(r)). The University, in complying with the requirements of this law, may disseminate certain information in the student’s record related to financial aid or criminal history to the Department of Education or other appropriate enforcement agency.
Student requests to inspect education records which are governed by FERPA should be submitted to the office which maintains the records at issue (e.g. registrar, dean, head of the academic department, or other appropriate official). The University official will make arrangements for access and notify the student of the time and place where the records may be inspected.
Students may also ask the University to amend a record that they believe is inaccurate or misleading. The request should be made in writing to the University official responsible for the record and clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
Under FERPA, students are not entitled to copies of education records in every case. Students may have copies made of their records if necessary to effect their right to inspect and review the record, or when a disclosure is made to another institution. When provided, the fee for copies will be 20 cents per page. Cases in which the University may deny a request for copies of records include, but are not limited to, situations where the student lives within commuting distance of the University of Iowa; where the student has an unpaid financial obligation to the University; where there is an unresolved disciplinary action against the student; or where the education record requested is an exam or set of standardized test questions. Where copies are provided, the documents will be redacted to protect the rights of other students.
Student Complaints Concerning Faculty Action
Student complaints concerning actions of faculty members are pursued first through the mechanisms established in each college for this purpose. Although there is some variation among colleges, these mechanisms generally involve the following steps:
- The student first should attempt to resolve the issue with the faculty member involved.
- Lacking a satisfactory outcome, the student should turn to the departmental executive officer, if any.
- If a satisfactory outcome still is not obtained, the student may take the matter to the collegiate dean.
The colleges of Education, Engineering, Liberal Arts and Sciences, Medicine, and Nursing have written policies and procedures for resolving complaints. In addition, some colleges (Dentistry, Engineering, Law, and Nursing) also have established an ombudsperson system as an alternative mechanism for handling student complaints. Information concerning the mechanisms established in a specific college is available in the collegiate dean’s office.
Graduate students should consult with the associate dean for academic affairs in the Graduate College concerning mechanisms for resolving complaints. Generally speaking, an academic complaint filed by a graduate student will be resolved without respect to the grievant’s employment status. Employment-related grievances are resolved in one of two ways. Graduate students who are not members of the UE-COGS bargaining unit should refer to the general University student-employee grievance protocol set forth in Section I below (“Student Employee Grievance Procedure”). For graduate student assistants, the procedure contained within the collective bargaining agreement between the State Board of Regents and the United Electrical & Machine Workers Union, Local 896-COGS, is the exclusive remedy for resolving employment-related grievances.
A student dissatisfied with the outcome of an academic complaint against a faculty member at the collegiate level may ask the Office of the Provost to review the matter. In addition, a student dismissed from a college or from the University for academic reasons may ask the Office of the Provost to review the matter. The function of a review by the Office of the Provost is to ensure (a) that the outcome was supported by substantial evidence in the record when the record is viewed as a whole, and (b) that relevant procedures of the department and/or college were followed. Appeal to the Office of the Provost should include: (a) a letter from the student explaining in what way the outcome was not supported by substantial evidence and/or relevant procedures were not followed; and (b) copies of all previous documents provided by or to the student in the departmental and collegiate reviews.
If a student’s complaint concerning a faculty member’s action cannot be resolved through the mechanisms described above, the student may file a formal complaint of violation of the Statement on Professional Ethics and Academic Responsibility as described in section III-15 of the University Operations Manual (http://www.uiowa.edu/~our/opmanual/iii/15.htm). Such a complaint will be handled following the Faculty Dispute Procedures established for dealing with alleged ethical violations, found in section III-29.7 of the University Operations Manual, on the web at: http://www.uiowa.edu/~our/opmanual/iii/29.htm.
Student Complaints Concerning Actions By Teaching Assistants
A student who has a complaint about a class, discussion section or laboratory for which a teaching assistant has responsibility should pursue the following procedure:
- The student first should attempt to resolve the complaint by discussing it directly with the teaching assistant.
- If the matter is not resolved satisfactorily or if discussion with the TA is deemed inappropriate, the student should discuss the complaint with the faculty member responsible for the course or the DEO of the department offering the course.
- If the complaint is not resolved at the departmental level, the student may take it to the dean’s office.
- If the complaint is not resolved at the collegiate level, the student may take it to the Provost, who will review the complaint.
The function of a review by the Office of the Provost is to ensure (a) that the outcome was supported by substantial evidence in the record when the record is viewed as a whole, and (b) that relevant procedures of the department and/or college were followed. Appeal to the Office of the Provost should include: (a) a letter from the student explaining in what way the outcome was not supported by substantial evidence and/or relevant procedures were not followed; and (b) copies of all previous documents provided by or to the student in the departmental and collegiate reviews.
If a student’s complaint concerning a teaching assistant’s actions cannot be resolved through the mechanisms described above, the student may file a formal complaint of violation of the Statement on Professional Ethics and Academic Responsibility as described in section III-15 of the University Operations Manual (http://www.uiowa.edu/~our/opmanual/iii/15.htm). Such a complaint will be handled following the Faculty Dispute Procedures established for dealing with alleged ethical violations, found in section III-29.7 of the University Operations Manual, on the web at http://www.uiowa.edu/~our/opmanual/iii/29.htm.
University Policy on Human Rights
Please see http://www.uiowa.edu/~our/opmanual/ii/03.htm
Office of the University Ombudsperson
The Office of the Ombudsperson provides informal conflict resolution to help students, staff and faculty deal with questions or problems. The office is:
- Confidential. We will not share any information you give us with anyone outside the Office of the Ombudsperson without your permission. The only exceptions are when we become aware of possible physical harm to someone or when a court orders the office to provide information.
- Neutral. We don’t advocate for individuals but help everyone involved in a situation reach a solution that works for them.
- Informal. We help people resolve issues early and directly. We don’t get involved in grievance procedures or legal proceedings.
- We operate independently from university administration.
How can we help? We can:
- Help visitors figure out their options.
- Provide information on policies and procedures.
- Refer to other resources when necessary.
- Contact the other people involved to gather more information.
- Help to work out solutions through negotiation, mediation, or facilitated discussions.
The Ombudsperson may be contacted at any point in a situation and can offer guidance when visitors do not know where to begin to address a problem, when sensitive issues are involved, or as a last resort, when other channels haven’t worked.
Office hours are 8:30 a.m. to 5 p.m. Monday through Friday. We encourage appointments, but phone calls, emails, letters, and drop-ins are welcome. Our phone number is 319-335-3608, and our email address is firstname.lastname@example.org. We are located in C108 Seashore Hall. Please visit our website at http://www.uiowa.edu/~ombud/ for more information about our office.
University Policy on Sexual Harassment
University Policy on Consensual Relationships Involving Students
Please see http://www.uiowa.edu/~our/opmanual/ii/05.htm
University Policy on Anti-Harassment
Student Employee Grievance Procedure
- Scope of the Procedure
A grievance is a difference, complaint, or dispute regarding the interpretation or application of established policies and/or procedures governing terms of employment, working conditions, hours of work, or compensation. General Wage adjustments are excluded from the grievance procedure. These procedures shall apply to and be considered the right of any University of Iowa non-academic employee who is (a) a student currently registered in an undergraduate, graduate, or professional program on campus; and (b) has no other employee grievance procedure available for use. The student employee shall have the right to be accompanied by two representatives throughout these proceedings.
- Employee’s Initial Timetable
The initiation period for a grievance must be within 21 calendar days of the date of discovery, by the employee, of the grievance, and within 1 year of the actual incident. The employee shall be allowed a reasonable time, not to exceed 4 hours, off from duties without loss of pay to investigate a grievance. Such time is to be scheduled with the supervisor’s permission. What is a reasonable time shall be determined by mutual consent of the parties involved. If the parties are unable to agree, the time reasonably necessary to investigate the grievance should be determined by the Office of the Dean of Students or designee.
- Management’s General Timetable
All levels of supervisory personnel involved shall be directed to consider the grievances as soon as is reasonably possible. An extension of time limits specified in the grievance procedure may be made when mutually agreed upon by the employee and the administrator to whom the grievance is being addressed.
- The Four Stages of Grievance Resolution
- A grievance proceeding shall be commenced by the employee presenting the grievance orally to her/his immediate supervisor. Such supervisor shall make an immediate response to the grievance.
- If the oral response of the immediate supervisor fails to satisfy the employee, within 4 working days of receipt of the immediate supervisor’s oral response, the employee shall file a written grievance with the immediate supervisor. If no oral response is made, a similar writing shall be filed with the immediate supervisor within 4 working days of presenting the oral grievance. In either case, the writing shall set forth with reasonable particularity (a) the events concerning which the employee feels aggrieved; (b) the date or dates on which the events occurred; (c) the date of the presentation of the oral grievance to the immediate supervisor; (d) the date of the immediate supervisor’s oral response, if one was made; and (e) the employee’s understanding of the immediate supervisor’s oral response, if one was made.
Within 4 working days of receiving the written grievance, the immediate supervisor shall respond to the employee in writing stating with reasonable particularity the supervisor’s understanding of the facts and of her/his oral response, if either or both differ from that of the employee. If not resolved:
- The written grievance shall be sent by the employee within 5 working days of receipt of the supervisor’s response to the department head and an administrator designated by the Dean of Students. A meeting called by the administrator will then be held, if possible within 5 working days of receipt of the grievance or as soon thereafter as is feasible among the administrator, the department head or his/her designee, the employee and the employee’s representatives, if any. A written response is required within 5 working days following the meeting. The response must be written by the department head in consultation with the administrator. If not resolved:
- The written grievance should be forwarded by the employee within 5 working days of receipt of the department head’s response to the Office of the Associate Vice President for Finance and University Services. Within 5 working days of the receipt of the written grievance, or as soon thereafter as feasible, a meeting should be called by the Associate Vice President or his/her designee of appropriate parties necessary to review the policy issues related to the complaint, at which the employing department and the grievant may present arguments and/or witnesses in support of their position. The final administrative determination should be made by the Associate Vice President for Finance and University Services, or designee, in consultation where appropriate with the Dean of Students, to be communicated to the parties in writing within 3 working days of the meeting.
Complaints of Discrimination
Complaints alleging discrimination based on race, creed, color, national origin, age, sex, disability, sexual orientation, gender identity, associational preference, genetic information, or protected veteran status may be brought in the Office of Equal Opportunity & Diversity pursuant to the Policy on Human Rights.
Sexual harassment complaints are governed by the University's Policy on Sexual Harassment. Consistent with that policy, informal complaints of sexual harassment may be pursued in a number of places on campus, including with residence hall staff, academic departments (Directors of Graduate or Undergraduate Studies, or Department Executive Officers), as well as the Office of Equal Opportunity & Diversity. Formal complaints of sexual harassment are filed in the Office of Equal Opportunity & Diversity. For more information about the sexual harassment complaint procedures, please refer to the Policy on Sexual Harassment, section I.H. above.
The Office of Equal Opportunity & Diversity welcomes inquiries from individuals who wish to discuss an incident or obtain information about the Policy on Human Rights. In the event the individual wishes to file a complaint pursuant to the Policy on Human Rights, the Office of Equal Opportunity & Diversity will pursue either an informal or a formal complaint process. Complaints are investigated thoroughly and impartially. Complaints are confidential and the parties are expected to maintain confidentiality as well. Complainants and witnesses who provide information during an investigation are protected from retaliation.
Copies of the Policy on Human Rights, the Office of Equal Opportunity & Diversity Procedures for Discrimination Complaints, and the Policy on Sexual Harassment are available on the web at www.uiowa.edu/~oaa or upon request from the Office of Equal Opportunity & Diversity.
The informal complaint process is intended to be flexible so as to enable the Office to address the complaint as effectively and quickly as possible. In an informal complaint, the accused party normally will not be informed of the complainant's action or identity without the consent of the complainant unless circumstances require; however, no disciplinary action can be taken against the accused party on the basis of a complaint of which he or she has not been informed.
The formal complaint process involves an impartial investigation by the Office of Equal Opportunity & Diversity. At the beginning of the investigation, the Office provides written notice to the accused party of the filing of the complaint, the identity of the complainant, and the general allegations of the complaint. The accused party is then interviewed regarding the specifics of the allegations and given an opportunity to respond to them. The Office may also interview other people believed to have pertinent factual knowledge of the allegations and review any relevant documentation.
The purpose of the investigation is to establish whether a reasonable basis exists to believe that Policy on Human Rights has been violated. At the conclusion of the investigation, the Office of Equal Opportunity & Diversity issues written findings that outline the basis for its conclusions.
The finding is provided to the complainant, the respondent, and the administrative official responsible for the area in which the respondent to the complaint reports (The Office of the Dean of Students in the case of a student).
The administrative official to whom the finding has been forwarded will be responsible for determining what sanction and/or remedial action, if any, is appropriate. Appropriate corrective measures may range from verbal reprimand up to and including separation of the respondent from the University, in accordance with established University procedures. Other measures such as an educational program and/or an apology to the complainant may also be warranted.
The Policy on Human Rights balances the interests of the complainant and those of the accused. In addition to the confidentiality interests described above, when a formal complaint is filed, the accused party has the right to know and to fully respond to the allegations, as well as the right to know the identity of the complaining party.
We encourage anyone who has questions about discrimination or the complaint process to contact the Office of Equal Opportunity & Diversity at 335-0705 (voice) or 335-0697 (text).
Disability Protection Policy
The University of Iowa, as authorized by Section 503 of the Rehabilitation Act of 1973, and the Vietnam Era Veterans Readjustment Assistance Act of 1974, shall take affirmative steps to employ and advance the employment of qualified individuals with disabilities and qualified disabled veterans and veterans of the Vietnam Era at all levels of employment. The affirmative action policy applies to, but is not limited to, the following employment practices: Hiring, Upgrading, Demotion, Transfer, Recruitment, Recruitment Advertising, Layoff, Termination, Rates of Pay/Order Forms of Compensation, Selection for Training (including Apprenticeship).
The University of Iowa endeavors to make reasonable accommodations for the functional limitations of applicants/employees and students with disabilities and disabled veterans pursuant to the Americans with Disabilities Act and the Rehabilitation Act.
Applicants/employees and students with disabilities at The University of Iowa are protected from coercion, retaliation, interferences, or discrimination for filing a complaint or assisting in an investigation of a complaint under the aforementioned Acts. All complaints will be handled confidentially.
Disabled applicants/employees, students, disabled veterans, or veterans of the Vietnam Era desiring more information should contact the Office of Equal Opportunity & Diversity at (319) 335-0705 (voice telephone) or (319) 335-0697 (text telephone). A copy of the Affirmative Action Plan for Persons with Disabilities, Disabled Veterans, and Veterans of the Vietnam Era may be obtained from or is available for review at the Office of Equal Opportunity & Diversity, 202 Jessup Hall, Monday-Friday during business hours, 8 a.m. to 5:00 p.m. Students desiring more information should contact Student Disability Services, (319) 335-1462 (voice and text telephone).
Please see http://www.uiowa.edu/~our/opmanual/ii/11.htm
Statement of Religious Diversity and the University Calendar
Religious history, religious diversity, and spiritual values have formed a part of The University of Iowa’s curricular and extracurricular programs since the founding of the University. In order to advance religious diversity on campus, the University makes reasonable accommodations for students, staff, and faculty whose religious holy days coincide with their work schedules and classroom assignments. As a public institution, the University neither promotes any particular form of religion nor discriminates against students, staff, or faculty on the basis of their religious viewpoints.
University holidays are not religious holy days, although a religious holy day may coincide with a University holiday. The University is prepared to make reasonable accommodations in its work assignments, test schedules, and classroom attendance expectations in a manner which is consistent with the University Policy on Human Rights and does not unfairly burden employees and students.
With regard to classroom attendance, students who notify the faculty (including teaching assistants) of a religious holy day conflict in a timely manner shall be excused from class or other scheduled academic activity to observe a religious holy day of their faith. Where attendance is mandatory, students compelled by their religious convictions to refrain from attending class on specific days must notify their instructors during the first few days of the semester or session, and no later than the third week or one week before the absence if a conflict occurs before that time.
Students who notify their instructors of a religious holy day conflict in a timely manner shall be permitted a reasonable amount of time to make up the material or activities covered in their absence, including tests. Students who receive an exemption on religious grounds cannot be penalized for failing to attend class on the days exempted. The instructor may, however, appropriately respond if the student fails to satisfactorily complete any alternative assignment or examination.
In those cases where a request for an excused absence based upon a religious holy day conflict is denied by the instructor, a student may pursue a grievance under “Student Complaints Concerning Faculty Actions” (posted above in Policies & Regulatons affecting Students, sub-section D). Where a timely request is made but denied by the instructor, the grievance process shall be expedited as much as reasonably possible to ensure that a student pursuing a religious holy day accommodation is not unduly disadvantaged by the passage of time.
Students with attendance conflicts may be required to notify an instructor in writing. An instructor who requires written notice must inform the class of this expectation in the class syllabus. An instructor may deny a student’s request for an excused absence on the ground that the request was not made within a reasonable time period, that is, no later than the third week of class or one week before the absence if a conflict occurs before that time.
Faculty members have “the responsibility to meet classes as scheduled and, when circumstances prevent this, to arrange equivalent alternate instruction” (University of Iowa Operations Manual, Section III, Chapter 15.2.b). Faculty members who wish to observe religious holy days must fulfill the above-mentioned policy and satisfy any other responsibilities regarding off-campus time, including proper notice, in accordance with their standard departmental procedures.
When scheduling tests, instructors are encouraged to take cognizance of religious holy days which fall on University class days. In addition, faculty should include in their syllabi information regarding the policies for handling conflicts between classroom activities (attendance, tests, etc) and religious holy days. Such policies must be consistent with University policies (see the section for “Students” above).
Staff members may request accommodation for religious observances through their immediate supervisor. Accommodation may be in the form of scheduled leave or an alternate work schedule. Approved absences will be recorded as vacation. In cases when vacation is not available or an alternative work schedule is not possible, a leave of absence without pay may be permitted. Departments will attempt to accommodate such requests, balancing the request to accommodate with the particular needs of the work unit.
In order to best meet staff needs in an area, appropriate advance notice is required.
Sexual Misconduct Involving Students, including Sexual Assault and Sexual Harassment
Please see http://www.uiowa.edu/~our/opmanual/iv/02.htm
Code of Student Life (2013-2014 academic year)
Copied below is the 2013-14 academic year version of the Code of Student Life, whose rules are applicable for complaints occurring on or after August 15, 2013.
For any incidents before August 15, 2013 please use the 2012-2013 Code of Student Life.
Section A: Introduction
As expressed in the IOWA Challenge, University of Iowa students are called to excel academically, stretch to embrace diversity, engage in positive student life and leadership, choose a healthy lifestyle, and serve the community.
In order to maintain a safe campus where students can meet the IOWA Challenge, the University of Iowa has adopted the Code of Student Life. The Code of Student Life sets forth standards of student behavior and conduct necessary for the maintenance of a campus where ideas are freely exchanged, University property and processes are safeguarded, and conflicts are peacefully resolved. Each University of Iowa student has an obligation to know and adhere to the Code of Student Life, and each University of Iowa student shall be conclusively presumed to have knowledge of the contents of the Code of Student Life from the date of the student's initial application to the University.
Pursuant to the Iowa Administrative Code, the President is the Chief Administrative Officer for the University of Iowa. The President has nominated, and the Board of Regents has appointed, a Vice President for Student Life with overall responsibility for student-related matters, including but not limited to student conduct and discipline. The Vice President for Student Life has, in turn, delegated considerable authority for the establishment of rules and handling of violations to the Dean of Students. The Dean of Students has also granted some discretion for establishing rules and handling certain rule violations to the professional staff of University Housing & Dining.
In accordance with the authority granted to the Dean of Students, the following student conduct rules are set forth:
Section B: Definitions
The following definitions shall apply to the Code of Student Life.
1) The term "campus" means property owned, leased, used, or controlled by the University of Iowa, and also includes streets, sidewalks, and pathways adjacent to or in the immediate vicinity of University property.
2) The term "student" means all persons: (a) admitted to any academic program; (b) registered or enrolled in courses at the University, either full-time or part-time, including (but not limited to) distance learning courses); (c) not currently enrolled for a particular term, but who have a continuing relationship with the University; or (d) enrolled in a University-sponsored program, including (but not limited to) orientation, study abroad, or the 2 Plus 2 plan.
3) The term "University" means the University of Iowa, as well as any affiliated programs and campuses, including (but not limited to) University programs or campuses located outside of the State of Iowa.
4) The term "weapon" means serviceable firearms, ammunition, explosives, fireworks, or other dangerous articles, paintball markers and other devices that fire projectiles, and devices that resemble serviceable weapons such as a pellet gun or toy gun that a reasonable observer would believe to be a handgun.
Section C: Scope
The Code of Student Life covers acts of University students occurring on campus, as well as on property owned, leased, or controlled by a fraternity, sorority, or student organization. The Code of Student Life also covers conduct and behavior occurring off campus, including online behavior, which affects a clear and distinct interest of the University as determined by the Dean of Students. In exercising this jurisdictional discretion, the Dean will establish if the behavior negatively impacts the achievement of the University's academic goals, the safety and freedom of individuals, or the orderly operation of the University. Without attempting to be exhaustive, the following are examples of situations that could affect a clear and distinct interest of the University: (1) conduct occurring at a University-sponsored activity or sporting event; (2) conduct occurring while the accused or complainant was acting in an official capacity for the University; (3) conduct which constitutes a violation of federal, state, or local law or ordinance; (4) conduct which violates University rule or policy; and (5) conduct which demonstrates a threat to campus safety and security. Violations of this policy involving violent conduct, alcohol, or drugs occurring in Johnson County, Iowa are presumed to affect a clear and distinct interest of the University.
The Code of Student Life applies whether or not the University is in session. The Code of Student Life is applicable to a student from the time of application for admission through the actual awarding of a degree, even though the conduct which violates the policy may not be discovered until after a degree is awarded. Withdrawal of an accused student while a disciplinary matter is pending shall not defeat jurisdiction under this section. In addition, conduct which violates the Code of Student Life and engaged in prior to admission or after withdrawal from the University may be taken into account in decisions on admission or readmission, and may also be grounds for filing disciplinary charges after admission or acceptance into a program.
In those cases where a complaint for misconduct in violation of the Code of Student Life is filed against an individual not currently registered as a student, the complaint may proceed to adjudication or the Dean of Students may elect to restrict the individual's registration and resolve the complaint later when the individual seeks to re-enroll. In the event that an individual named in a complaint has satisfied the academic requirements for a graduate or undergraduate degree, the individual may not receive his or her degree until the complaint is resolved.
Proceedings under the Code of Student Life may be initiated against students charged with a violation of a federal, state, or local law or ordinance. Proceedings under the Code of Student Life may be carried out prior to, simultaneously with or following civil or criminal proceedings. Decisions about the timing of University proceedings will be within the sole discretion of the Dean of Students.
Section D: Prohibited Conduct
Any student found to have committed any of the following acts within the scope of this policy as it is defined in Section C shall be subject to discipline by the University.
1) Academic Misconduct: Any dishonest or fraudulent conduct during an academic exercise, such as cheating, plagiarism, or forgery, or misrepresentation regarding the circumstances of a student's non-attendance, late assignment, or previous work or educational experience, or aiding or abetting another person to do the same. "Dishonest" conduct includes, but is not limited, to attempts by students to cheat or misrepresent, or aid or abet another person to do the same, whether or not the attempts are successful. Academic exercises covered by this rule include classroom assignments (such as examinations, papers, or research) and out-of-classroom activities (projects, practicum, internship and/or externship assignments off campus, or University employment, for example) that are related to an academic program at or through the University. A "classroom" can be a lecture hall, discussion room, laboratory, or clinic, for example. The acquisition of honors, awards, or degrees, or academic record notations, course enrollments, credits, or grades, or certifications (including language proficiency or professional licensure or other endorsement) by any dishonest means is strictly prohibited. Resolution of academic misconduct complaints will be handled within the college or department concerned, with provision for review (see Part C, Academic Misconduct).
2) Collusion: The aiding, abetting, assisting, or attempting to aid or assist another individual to commit a violation of any rule(s) in the Code of Student Life.
3) Use of Fabricated or Falsified Information: The furnishing of false information to any University employee, faculty member, or office, as well as the forgery, alteration, or misuse of any University document, record, or identification.
4) Bribery: Offering or causing to be offered any bribe or favor to any University employee or faculty member in an attempt to influence a decision or action.
Interference With University Operations
5) Failure to Comply with University Directive: A failure to comply with directions of any member of the University faculty or staff acting in the performance of the faculty or staff member's duties, or a failure of the student to identify himself or herself to a University faculty or staff member when requested to do so.
6) Disruption of University Activities: Disruption or obstruction of teaching, research, operation, administration, access to facilities, pedestrian or vehicular traffic, emergency services, investigations, disciplinary proceedings, or other University activities on or off campus. This rule also prohibits the disruption of authorized non-University activities on campus. Inciting others to participate in the Disruption of University Activities also violates this section.
7) Demonstrations Inside University Property: Protests or demonstrations within the interior of any property owned, leased or controlled by the University, except as specifically authorized by the University and subject to reasonable conditions imposed to protect the rights and safety of other persons and to prevent damage to property.
8) Disruption in a Classroom or Other Instructional Setting: Willful failure to comply with a reasonable directive of the classroom instructor or other intentional conduct that has the effect of disrupting University classroom instruction or interfering with the instructor's ability to manage the classroom. When disruptive activity occurs, a University instructor has the authority to determine classroom seating patterns or require that a student exit the classroom, laboratory, or other area used for instruction immediately for the remainder of the period. Instructors who impose a one-day suspension are asked to report the incident to appropriate departmental, collegiate, and Student Life personnel.
9) Disruption of Safety: Tampering with or improper activation of a fire alarm; false reporting of an emergency or terroristic threat in any form; issuing a threat of a bomb or use of a chemical or biological agent.
10) Trespassing: Unauthorized entry into or occupation of any University room, building, or area of the campus, including such entry or occupation at any unauthorized time, or any unauthorized or improper use of any University property, equipment, or facilities. Unauthorized possession, use, or duplication of University keys, cards, codes, or other methods of access also violates this rule.
11) Abuse of the Student Conduct System. Disruption or interference with the orderly conduct of a proceeding governed by the Student Judicial Procedures; falsification, distortion, or misrepresentation to a University investigator, official, or hearing officer as part of the Student Judicial Procedures; or failure to comply with interim or final sanction(s) imposed pursuant to a complaint and hearing governed by the Student Judicial Procedures.
12) Violative Conduct. Any conduct or action in which the University can demonstrate a clear and distinct interest as an academic institution and which seriously threatens (a) any educational process or other legitimate function of the University or (b) the health or safety of any member of the academic community.
Violations of Law or Policy
13) Violation of University Policy. Violation of any University policy, rule, or regulation published in hard copy or available electronically on the University website. A violation of a rule, policy, or regulation of a department, residence hall, office, facility, or of a rule, policy, or regulation of the Board of Regents, State of Iowa, also violates this section.
14) Misuse of IT Resources: Violations of the University's Acceptable Use of Information Technology Resources policy; disruption of access of other students, faculty, or staff members to University computer and IT resources; obtaining or using a password or account assigned to another person without permission from that person; use of University computer and IT resources to interfere with the rights of others, including damaging programs or equipment belonging to another, sending harassing or threatening material, accessing confidential information without proper authorization, or duplicating copyrighted software unlawfully; or downloading from the internet and/or uploading to the internet a copyrighted music file or video file using University computer equipment, University IT, or the University network without express permission from the copyright holder. Attempts to commit any of the acts proscribed in this section violate this rule. Assisting another person to commit acts that violate this rule constitutes an independent violation of this section.
15) Use or Possession of Weapons. Use or possession of weapons on campus or on property owned, leased, or controlled by a fraternity, sorority, or student organization.
16) Illegal Use or Possession of Alcohol. Consumption, possession, distribution, or sale of alcoholic beverages in violation of the law.
17) Impermissible Use or Possession of Alcohol. Consumption, possession, distribution, or sale of alcoholic beverages in violation of any University policy, including but not limited to rules relating to alcohol possession in residence halls or University buildings.
18) Illegal Use or Possession of Drugs or Possession of Drug Paraphernalia. Consumption, possession, distribution, or sale of drugs, narcotics, or other controlled substances or the possession of drug paraphernalia in violation of law.
19) Impermissible Use or Possession of Drugs or Possession of Drug Paraphernalia. Consumption, possession, distribution, or sale of drugs, narcotics, or other controlled substances or the possession of drug paraphernalia in violation of any University policy, including but not limited to rules relating to drug or drug possession in residence halls or University buildings.
20) Criminal Conduct. A violation of any federal, state, or local law or ordinance.
Harm to Persons or Property
21) Theft/Vandalism. Theft or attempted theft; burglary; unlawful possession of stolen property; attempted or actual unauthorized use of a credit card, debit card, student identification card, cell phone, personal identification number, University Bill account information, or personal check; willful destruction, damage, defacement or mutilation of property which doesn't belong to the student; misuse or misappropriation of University property.
22) Arson/Fire Violations: Intentional setting of fires in any University building or on the campus without proper authority; unauthorized tampering with or activation of fire prevention equipment in any University building or on the campus.
23) Assaultive Behavior. Any unwelcome physical contact that is intentional or reckless including, but not limited to, striking, slapping, hitting, punching, shoving, or kicking another person.
24) Undue Harassment. Intentional conduct directed toward an identifiable person or persons without legitimate purpose which intimidates, annoys, or alarms the person and which significantly disrupts the person’s work, educational performance, on-campus living, or participation in a University activity on or off campus. Repeatedly contacting a person who has previously indicated he or she does not wish to be contacted may be considered undue harassment.
25) Stalking. Intentional conduct directed at a specific person that would cause a reasonable person to feel fear and which significantly disrupts the person’s work, educational performance, on-campus living, or participation in a University activity on or off campus. A pattern of conduct perceived as threatening or harassing may be considered a violation of the Code of Student Life under a reasonable person standard even if the student did not intend to discomfort the party who felt threatened or harassed. A pattern of behavior which the target of the conduct finds distressful may rise to the level of a violation even if the target of the behavior did not specifically direct the student to refrain from contacting him or her.
26) Hazing. Any intentional or reckless action or situation, with or without consent, that endangers a student or creates risk of injury, mental or physical discomfort, harassment, embarrassment, and/or ridicule for the purpose of initiation into, affiliation with, or as a condition for continued membership in any student organization, fraternity, sorority, or team recognized by the University of Iowa Student Government or by any other University sponsor or department. Hazing may occur on or off campus. Acts of hazing include, but are not limited to: compulsory alcohol or drug consumption; physical brutality; psychological cruelty; public humiliation; morally degrading activities; forced confinement; creation of excessive fatigue; required removal or destruction of public or private property; or any other activity that endangers the physical, mental, psychological, or academic well-being and/or safety of an individual. Officers and members of a student organization who knowingly permit such prohibited activity to occur without taking reasonable preventative measures are subject to the Code of Student Life as an individual, even if they did not administer the hazing activity.
27) Unauthorized Audio/Video. Any actual or attempted unauthorized use of electronic or other devices to make an audio or video record of any person without prior knowledge or consent, when such a recording is likely to cause injury or distress to the subject of the audio or video record. Unauthorized photographs or video of a person in a locker room, restroom, or bedroom are examples of conduct which violates this rule.
Section E: Construction and Amendment
These regulations shall be construed so as not to abridge any student's rights under the Constitution of the United States or the Constitution of the State of Iowa.
The code may be amended at any time by authority of the President of the University. Amendments are effective upon approval of the President and publication on the Dean of Students website, provided that students have been notified of the amendment by mass electronic mailing, which will be conclusively presumed as adequate notice to all students. A full and complete text of the Code of Student Life and other general University rules and regulations of personal conduct currently in effect, including all amendments, shall be on file in the Office of the Dean of Students at all times and shall be available for inspection by students.
Student Judicial Procedure (2013-2014 academic year)
Copied below is the 2013-2014 academic year version of the Student Judicial Procedure, which is applicable for complaints filed on or after August 15, 2013.
For any complaints filed before August 15, 2013 please use the 2012-2013 Student Judicial Procedure
2013-2014 Student Judicial Procedure
1. Introduction. The University of Iowa’s Student Judicial Procedure is designed to provide a process to investigate and resolve alleged violations of University policies by students.
The student conduct system is not a substitute for the civil or criminal court system. Rather, the Student Judicial Procedure provides a mechanism for the University to determine if University rules have been violated and act in accordance with the findings.
2. Jurisdiction. This Student Judicial Procedure generally governs complaints that accuse students of violating University policies, except for complaints of academic misconduct, abuse of a service privilege, or misconduct in University Housing.
Allegations of academic misconduct are handled under the procedures in Part C of Student Responsibilities found in the Polices & Regulations affecting Students. Complaints of abuse of service privileges, such as overdue library books, parking violations, intramural sports infractions, and misuse of placement offices and computer services, are resolved within the particular department that provides the service in question.
Complaints against student University employees, who generally serve in an at-will capacity, may be resolved under this process or under policies or procedures applicable to that employment, if any, or both.
For complaints which occur in University Housing facilities, the Dean of Students may resolve the complaint under the Student Judicial Procedure or utilize the Housing disciplinary procedure.
3. Complaint. A complaint that a student policy has been violated may be brought by any person, or by the University itself. The complaint will ordinarily be in writing.
Complaints that involve any allegations of sexual misconduct, dating violence, or stalking will be forwarded to the Office of the Sexual Misconduct Response Coordinator. Complaints of most other type will ordinarily be forwarded to the Office of the Dean of Students. Complaints involving alleged violations of other University policies (for example, the Human Rights Policy and the Anti-Harassment Policy) may be referred to the appropriate University office(s) for investigation and/or adjudication.
If a sexual misconduct, dating violence, or stalking complaint was filed by a person other than the victim, the Dean of Students will notify the victim of the complaint and will determine whether the victim wants the University to move forward with investigating the complaint. When determining whether to honor an victim’s request to refrain from investigating and taking further action on a complaint, the Dean of Students will consult with the Office of the Sexual Misconduct Response Coordinator and should consider the nature of the alleged violation, any other complaints that may have been lodged against the student alleged to have committed the policy violation, and the likelihood of further policy violations or danger to any person. In some cases, the University may need to move forward with an investigation contrary to a victim’s wishes. In those cases, victims are not obligated to participate in the process and will be notified that an investigation is moving forward.
4. Investigation. The Dean of Students may assign a judicial administrator to investigate a complaint against a student. In cases where the allegation may relate to violations of University policies that contain separate procedures, the Dean of Students will consult with any department responsible for investigating under the separate University policies. The Dean of Students and the responsible department shall agree upon the judicial administrator and the applicable procedures. In some cases, there may be more than one administrative investigation and more than one administrative procedure to resolve a complaint.
During the investigation, both the victim and the student allegedly responsible for the policy violation will be allowed to do all of the following: bring an advocate (who may be a certified victim advocate) and advisor (who may be an attorney at the student’s expense) to any meeting with the judicial administrator; meet with the judicial administrator and tell the student’s story; submit documents and other relevant evidence to the judicial administrator; identify witnesses who may have information relevant to the complaint; and receive periodic updates as to the status of the investigation upon request to the judicial administrator. Investigations should be completed as promptly as possible under the circumstances.
5. Interim Sanctions. Pending the investigation and outcome of a complaint, a student accused of violating University policy may be subjected to any sanction set forth in this Student Judicial Procedure, other than expulsion or restitution/fines, on an interim basis. The judicial administrator or Dean of Students will base an interim sanction judgment on evidence available at that time. In cases where suspension is being considered as an interim sanction, the judicial administrator or Dean of Students will consider whether the student’s continued presence at the University pending the outcome of the investigation and hearing creates a continuing danger to persons or property or constitutes an ongoing threat of disruption to the academic process.
Within five (5) University business days after receipt of the notice of the interim sanction, a request can be made to the Dean of Students to review and reconsider the interim sanctions.
6. Criminal Charges. University disciplinary proceedings may be instituted against a student charged with conduct that potentially violates both criminal laws and University policy, notwithstanding the fact that an investigation or court proceeding might be pending. University proceedings may occur before, during, or after the criminal court process. The Dean of Students may elect to delay the resolution of a complaint if criminal charges are pending. In sexual misconduct complaints, the administrative complaint investigation will not be delayed except in extraordinary circumstances.
A student charged with criminal misconduct will be considered guilty of violating University conduct regulations and therefore subject to disciplinary sanctions if convicted in criminal court of conduct prohibited under the sexual misconduct rules and/or the Code of Student Life. For purposes of these procedures, a conviction includes a guilty plea, jury verdict, judicial decision, or deferred judgment. Due to the less stringent standard of proof under these judicial procedures, a student charged but not convicted of a crime is still subject to University disciplinary action if found guilty by an adjudicator or judicial administrator. Findings or sanctions imposed under this Student Judicial Procedure shall not be subject to change even though criminal charges arising out of the same facts were dismissed, reduced, or resolved in favor of the accused student.
7. Resolution by the Dean. In cases where the allegations are disputed by a student who is facing a university suspension or expulsion, the Dean of Students shall schedule a formal administrative hearing (see Section 12). In cases where the accused student acknowledges he or she engaged in the alleged behavior and violated the rules outlined in the Code of Student Life, a formal administrative hearing is not required and the Dean of Students may suspend, expel, or impose non-suspension sanctions. The process for appealing sanctions issued by the Dean of Students in non-disputed cases follows the post-hearing appeal process described below in Section 15.
In a sexual misconduct case, the Dean of Students will consult with the Office of the Sexual Misconduct Response Coordinator, as well as the complaining party or the victim, or both if they are different people, before implementing a resolution under this provision. If the accused student agrees to accept the sanction(s) imposed by the Dean of Students at any point in the process set forth in the Student Judicial Procedures, the complaint will be considered resolved. In these cases, the student waives any subsequent right to a hearing and any subsequent right to an appeal.
8. Withdrawal of Accused Student. A restriction may be placed on the registration of a student who voluntarily withdraws after a complaint is filed, but before a hearing is recommended. The student’s record may indicate that he/she withdrew after the disciplinary complaint was filed. Resolution of the case and permission from the Office of the Dean of Students will be required before a withdrawn student may be permitted to reenroll.
If the accused student elects to withdraw his or her registration from the University voluntarily after a hearing is recommended but before the hearing is held, the Dean of Students may proceed to the hearing stage notwithstanding the withdrawal unless the accused student agrees to accept the sanction(s) imposed by the Dean of Students and waive any subsequent right to a hearing and waive any subsequent right to an appeal. In these cases where the sanction is suspension or expulsion, the Dean of Students may place the notation "Not Permit to Register, Dean of Students" on the student's academic transcript.
9. Standard of Proof. The standard of proof under this Student Judicial Procedure is a preponderance of the evidence. If the judicial administrator determines that it is more likely than not that no policy violation occurred, the complaint will be dismissed. If the judicial administrator or adjudicator determines that it is more likely than not that one or more University policies were violated, a sanction or sanctions will be imposed.
10. Judicial Administrator Decision. The judicial administrator decision letter shall summarize the findings of the investigation and identify any rules violated. The letter shall also note any sanctions imposed or, in the case of potential suspension or expulsion, the letter shall recommend a formal hearing if the accused student is disputing the material allegations of wrongdoing. In sexual misconduct cases, the judicial administrator will, at approximately the same time, inform the person who filed the complaint and the person harmed by the behaviors determined in the investigation in writing of the outcome of the investigation, to the extent permitted by federal and state laws governing student privacy and confidential student records. The judicial administrator will provide a copy of the decision letter to the Dean of Students and to other appropriate University offices, including the Office of the Sexual Misconduct Response Coordinator in cases involving sexual misconduct, dating violence, or stalking.
In some instances, the judicial administrator may choose to issue a deferred judgment. A deferred judgment means that the final decision on the merits of the complaint is postponed for a specific period of time, which may be but is not limited to the remainder of the academic year. During the period of postponement, the judicial administrator may elect to reopen the investigation and issue findings of fact and sanctions, if appropriate. If no further complaints are made during the period of postponement, the original complaint will be considered dismissed following the conclusion of the time period.
11. Cases that do not Involve Suspension or Expulsion. Upon a finding that it is more likely than not that a policy violation occurred, the judicial administrator has the authority to impose any disciplinary sanction other than suspension or expulsion. An explanation of some such sanctions can be found in Section 14. Decisions of the judicial administrator can be appealed through the process set forth in Section 15.
12. Formal Hearing Procedure for Suspension and Expulsion Cases.
(A) Roles. In cases where the judicial administrator finds it more likely than not that a policy violation occurred, determines the recommended sanction to be suspension or expulsion, and the material facts of the case are in dispute, the Dean of Students will order a formal hearing and assign a charging officer and an adjudicator.
The charging officer’s role is to coordinate the presentation of witnesses and evidence against the accused student, and urge the adjudicator to find the accused student responsible for alleged rule violation(s). The judicial administrator may be appointed as the charging officer. The charging officer may call witnesses; ask clarifying procedural questions of the adjudicator; may lodge objections to witnesses, evidence, and others issues; and may consult with witnesses, advocates, or attorneys, but the charging officer otherwise may not speak during the hearing unless requested by the adjudicator.
The adjudicator’s role is to address prehearing matters, to preside over the hearing, to ask questions of the witnesses, to resolve evidentiary issues and disputes, and to ultimately determine whether a University policy violation has occurred.
If the complaining party, the accused student, or the charging officer believes that the assigned adjudicator cannot fairly and competently hear the student disciplinary case, that party should lodge an objection to the adjudicator in writing via the Dean of Students at least two (2) University business days before the hearing is scheduled to begin. The submission shall set forth the ground(s) for the objection, which may include allegations that the adjudicator has a substantial conflict of interest or a demonstrated bias.
(B) Notice of Hearing. The charging officer will provide a notice of hearing to both the complaining party and the accused student. The notice can be served by U.S. Mail, campus mail, fax, electronic mail, or hand delivery. The hearing will not be set sooner than seven (7) University business days after the service of the notice.
The notice of hearing should include the following information:
1) The time, date, and location of the hearing.
2) The name and contact information of the adjudicator and charging officer.
3) The facts and circumstances supporting the allegation.
4) The rule(s) allegedly violated.
5) A preliminary description of the witnesses and exhibits the charging officer intends to use in the hearing, which may be updated by the charging officer at least two (2) days prior to the hearing or as directed by the adjudicator.
6) A copy or a link to these Student Judicial Procedure, which sets forth both the procedures for the hearing and the range of potential sanctions that the Dean of Students may choose to impose.
7) A description of any interim sanctions that are in effect before the hearing.
8) Information about the parties’ right to bring an advocate, attorney, and/or advisor to the hearing.
1) Multiple Complaints. When two or more complaints have been lodged against the same student, the charging officer has discretion to set separate hearings for each complaint or to combine the complaints into a single hearing.
2) Multiple Students. When two or more students have been alleged to have violated University policies from the same facts and circumstances, the charging officer has discretion to set separate hearings for each student or to combine the complaints into a single hearing.
(D) Pre-Hearing Preparation. Prior to the hearing, the complaining party, the charging officer, and the accused student have a right to view the documents, records, or other evidence that each party plans to present at the hearing, if any. At least five (5) University business days before the hearing, the complaining party, the charging officer, and the accused will also exchange information on potential witnesses each party plans to call, if any, in advance of the hearing. Arrangements relating to the exchange of such witness lists, documents, records, or other evidence will be made by the adjudicator. The adjudicator has the authority to take appropriate and reasonable action or to impose reasonable hearing-related sanctions for non-compliance with these provisions, which may include exclusion of the witnesses or exhibits that were not disclosed in accordance with these provisions. To arrange an appointment to examine the disciplinary file or learn what documents and other evidence will be presented at the hearing, the student(s) should contact the Office of the Dean of Students at least two (2) University business days before the hearing is scheduled to take place and arrange a meeting with the keeper of the record.
(E) Postponing the Hearing. If the charging officer, complaining party, or accused student cannot appear at the date and time specified for the hearing, that person must request a new hearing date or time from the adjudicator at least two (2) University business days before the hearing is scheduled to begin. A hearing is not postponed until the request for postponement is approved by the adjudicator.
(F) Failure to Attend Hearing. If the accused student has received notice and does not appear for the hearing, the charging officer may nevertheless present the information and evidence in support of the allegations and the adjudicator may make a ruling on the merits of the allegations.
(G) Hearing Procedure. Hearings shall be conducted in accordance with the following guidelines:
1) Closed hearing. The hearing will be closed to the public.
2) Record. The adjudicator will maintain the record and all exhibits of the hearing, which may be recorded, until the adjudicator has rendered a decision. The record, all exhibits, and any recordings of the hearing will be the property of the University and kept in the Office of the Dean of Students.
3) Attendance During Hearing. The charging officer, accused student, and the complaining party all have the right to be present for the entire hearing. Attendance may be by telephone, closed circuit television or video conferencing. Attendance by the accused or the complaining party is not required.
4) Advocate. The accused student and the complaining party or the victim have the ability to have an advocate (who may be a certified victim advocate) present throughout the hearing at the student’s or party’s expense. The advocate may ask clarifying procedural questions of the adjudicator and may consult with the party or student who brought the advocate, but the advocate otherwise may not speak during the hearing.
5) Attorney. The accused student and the complaining party or the victim have the ability to have an attorney present throughout the hearing at the student’s or party’s expense. The attorney may call witnesses; ask clarifying procedural questions of the adjudicator; may lodge objections to witnesses, evidence, and others issues; and may consult with the party or student who brought the attorney, but the attorney otherwise may not speak during the hearing unless requested by the adjudicator.
6) Witnesses. The charging officer, the complaining party/victim, and the accused student may call witnesses. Prospective witnesses, except for the complaining party/victim or the accused student, may be excluded from the hearing room until called.
7) Questioning. Consistent with the educational nature of the Student Judicial Procedure, the adjudicator will ordinarily question the accused student, the complaining party or victim, and any witnesses relating to the allegations in the case. The charging officer, accused student, and complaining party may suggest questions to the adjudicator. The adjudicator has discretion to determine the questions posed to the accused student, the complaining party, and any witnesses. A short recess may be necessary to generate and submit questions.
8) Evidence/Evidentiary Standard. The charging officer, accused student and the complaining party may all submit evidence to the adjudicator. The charging officer, accused student, and the complaining party may also review and comment on each other’s evidence submitted to the adjudicator. The adjudicator will note objections to evidence and has discretion to receive or exclude evidence.
The adjudicator has discretion to receive and consider offered evidence, and will base a finding upon the kind of evidence which reasonably prudent persons are accustomed to rely for the conduct of their serious affairs. Except where explicitly provided for in the Student Judicial Procedure, formal or technical rules of evidence or procedure utilized in courtrooms do not apply to the hearing. The adjudicator’s decision may be based upon evidence that may be inadmissible in a criminal or civil court. Irrelevant, immaterial, or unduly repetitious evidence should be excluded.
In cases involving allegations of sexual misconduct, reputation or opinion evidence of the past sexual behavior of the victim is not relevant, and the adjudicator shall not consider such evidence. Further, in cases involving allegations of sexual misconduct, evidence of the victim’s past sexual behavior is generally not relevant, and the adjudicator should normally not consider such evidence. The adjudicator may consider such evidence if it is offered by the accused student to question either consent or whether the accused caused the alleged injury.
9) Standard of Proof. The adjudicator shall apply the “preponderance of evidence” standard described in section 9.
10) Hearing Room Space/Partitions. The adjudicator will accommodate concerns about safety, well-being, confrontation, or scheduling with the parties in any manner determined in the sole judgment of the adjudicator to be appropriate. Such concerns may be resolved by utilizing partitions or visual screens, permitting testimony via telephone, closed circuit television or video conferencing, receiving testimony via tape or written statement, or in other manners.
11) Decorum. The parties and witnesses are expected to maintain a level of decorum appropriate for an educational proceeding. The adjudicator is responsible for maintaining decorum and may remove any person from the hearing due to disruptive behavior.
12) Adjudicator Decision. The adjudicator’s decision shall be issued in writing within ten (10) University business days after the hearing, unless an alternative timeframe is otherwise agreed upon by the charging officer, the accused student, and the complaining party. Notice of the decision shall be provided to the Dean of Students. In cases where the accused student has been found responsible for one or more policy violations, the Dean of Students will implement any sanction(s) imposed. A copy of the sanction determination will be placed in the accused student’s disciplinary file in the Office of the Dean of Students.
Consistent with state and federal law, the Dean of Students will also notify the complaining party, the accused student, the charging officer, and any other appropriate University official of the outcome of the hearing within two (2) University business days of the adjudicator’s decision. Notice to the complaining party, the accused student, and the charging officer shall include a statement describing the procedure for appeal set forth below. The notice can be sent by U.S. Mail, campus mail, fax, electronic mail, or can be personally served.
13. Impact Statement. In a sexual misconduct case, a victim has the right to submit an impact statement to the judicial administrator (in cases not involving suspension or expulsion) or the Dean of Students (in cases involving suspension or expulsion) prior to a determination of sanction(s). In other types of cases, the judicial administrator may request an impact statement from an allegedly harmed individual. Impact statements shall not be considered as evidence that the offense alleged was in fact committed, and shall not be the basis for examination in any hearing. However, the judicial administrator or Dean of Students may consider the impact statement in making a determination as to the appropriate level of sanction to be imposed upon a finding that a University policy has been violated.
14. Sanctions. When it has been determined after investigation or hearing that one or more University policies have been violated, one or more final sanctions may be imposed. The following is a non-exhaustive list of potential sanctions that may be utilized individually or in combination:
(A) Educational Sanction. A student may be required to provide an identified service or participate in a particular program, receive specific instruction, or complete a research assignment. The student is responsible for related expenses, including expenses for education, counseling, or treatment, if any expense is entailed.
(B) Disciplinary Reprimand: A written notice to the student explaining that the student's violation of institutional policy warrants an official record be kept in the Office of the Dean of Students. Disciplinary Reprimand is a Step 1 sanction.
(C) Disciplinary Probation: A written admonishment for a violation of specified regulations. With respect to the non-academic disciplinary system, a student on disciplinary probation is not considered to be in good standing for a designated period of time. If the student is found to violate any institutional regulation(s) during the probationary period, more severe disciplinary sanctions may be imposed. Once the designated period of time has elapsed, the student will be considered in good standing; however, a record of the sanction will be kept in the Office of the Dean of Students. Disciplinary Probation is a Step 2 sanction.
(D) Restitution and Fine. A student may be assessed reasonable expenses related to the misconduct. This may include, but is not limited to, the repair/replacement cost for any damage he or she causes to property or medical or counseling expenses incurred by the victim. An established fine may also be imposed upon the responsible student.
(E) Denial of Privileges. A student may be denied access to certain University privileges for a definite or indefinite period of time. Such sanctions may include, but are not limited to: prohibitions on University employment; bar from extracurricular activities; restrictions from all or part of campus; prohibition on the use of computers, internet, or other University services; and/or prevention from attending a class.
(F) No-Contact Directive: A student may be prohibited from intentionally contacting a student, employee, or visitor to campus in any manner at any time. Such prohibition may be in effect for a specific or an indefinite period of time.
(G) University Housing Transfer or Contract Cancellation: A student may be involuntarily transferred within, or removed from, University housing or residence halls. The student may also be prohibited from reentering University housing or residence halls. Conditions for readmission may be specified.
(H) Disciplinary Suspension: A student may be involuntarily separated from the University for a period of time after which readmission is possible. Conditions for return may be specified. The Dean of Students may be required to approve any request for readmission.
(I) Expulsion: The student may be permanently separated from the University.
Sanctions will vary based upon the facts and circumstances of any specific offense. Sanctions are usually progressive in nature and include the probability of more severe disciplinary sanctions if the student is found to violate the same or any other University policies. In some circumstances, the judicial administrator or Dean of Students may elect to defer a sanction. A deferred suspension, deferred fine, or deferred Housing cancellation, for example, means that the sanction does not go into effect as long as the student complies with all requirements during the interim period. In those cases where the student completes all expectations during the interim period, the student’s record will show that the sanction was never imposed.
Most alcohol offenses and possession of marijuana under ten (10) grams may be sanctioned through a written reprimand, appropriate education, notification to a parent if the student is a minor, and participation in theCritical MASS program (see minimum sanctions for alcohol and drug violations in the Policy Regarding Use of Illegal Drugs and Alcohol). Sexual assaults, in contrast, will ordinarily result in the suspension or expulsion of the respondent, as well as an administrative no-contact directive involving the parties.
Students who fail to comply with a sanction in a timely manner are subject to additional disciplinary action, which may include suspension from the University until compliance is achieved. The authority of the Dean of Students to take additional action in cases of non-compliance extends to complaints resolved through agreement, complaints resolved at a formal hearing, and complaints resolved by a judicial administrator or another University department such as University Housing.
In the event that a student fails to comply with a sanction and the Dean of Students has decided to impose a suspension, the student will be notified of the apparent failure to comply and of the Dean of Students' intent to suspend, and provided an opportunity to meet personally with the Dean of Students and explain the circumstances prior to a final decision by the Dean of Students. A student suspended for failing to comply with a sanction may appeal the Dean of Students' decision to the Provost but is not entitled to a formal hearing.
15. Appeal. The charging officer, the complaining party, or the accused student may appeal the decision of a judicial administrator, the adjudicator, or the Dean of Students by filing a written notice of appeal in writing within ten (10) University business days following the receipt of the decision. The notice of appeal shall be filed with the Office of the Dean of Students.
The Dean of Students will promptly transmit the notice of appeal to the non-appealing parties (generally within two (2) University business days). Each non-appealing party will have the right to respond to the appeal within five (5) University business days after the receipt of the appeal.
The Dean of Students is responsible for promptly transmitting the notice of appeal, the hearing record, and any responses received to the appropriate University office for review of the appeal.
For cases that involve suspension or expulsion, the appropriate University office to hear the appeal is the Office of the Provost. For all other cases (including deferred sanctions), the appropriate University office to hear the appeal is the Office of the Vice President for Student Life.
Sanctions imposed by the judicial administrator or Dean of Students will remain in effect while the appeal is being considered.
16. Grounds for Appeal. The appealing party must support the appeal by addressing one or more of the following grounds:
(A) The decision was unsupported by substantial evidence when viewed as a whole.
(B) The decision was arbitrary, capricious, unreasonable, or constituted an abuse of discretion.
(C) The sanction was unreasonably harsh or lenient in light of the circumstances.
(D) The procedures were not properly followed, resulting in prejudice to the appealing party.
(E) New evidence, not reasonably available at the time of hearing, warrants reconsideration.
17. Decision on Appeal. On appeal, the decision may be affirmed, reversed, remanded back with instructions for further investigation or hearing, or modified as deemed appropriate by the office reviewing the appeal. The written decision on appeal shall be transmitted by the office deciding the appeal to the Dean of Students, the charging officer, the accused student, and the complaining party within ten (10) University business days of the receipt of the notice of appeal. The Dean of Students may forward the decision on appeal to appropriate University offices. In cases involving allegations of sexual misconduct, dating violence, or stalking, the Dean of Students will forward the appeal decision to the Office of the Sexual Misconduct Response Coordinator.
As stated in Regulation 1 of the Code of Student Life General Conduct Regulations, violation of the regulations for academic misbehavior is ordinarily handled within the department or college concerned. The following procedure applies specifically to the colleges of Liberal Arts and Sciences, Education, Engineering, Nursing, Pharmacy, and Business. Students who wish more specific information should inquire at the office of their respective dean.
Reporting of Plagiarism and Cheating
All cases of plagiarism and cheating are reported for action to the designated person in the office of the dean of the college, through departmental channels, with a statement of the necessary facts. The department and the instructor concerned may also submit recommendations in each case for appropriate disciplinary action.
- By the Instructor.
The individual instructor may reduce the student's grade, including the assignment of the grade of "F" in the course. A report of this action should always be sent to the dean's office.
- By the Dean.
The dean of the college or a student-faculty committee appointed by him or her may impose the following or other penalties as the offense may warrant; disciplinary probation, suspension from the college, or recommendation of expulsion from the University by the president.
Referral to the Office of the Provost
- By the Dean.
In the cases of flagrant or repeated offenses or for other reasons deemed sufficient by the dean of the college, the case and records may be referred to the Office of the Provost for appropriate action.
- By the Student.
If the student feels that the penalty imposed by the dean is unjust, the student may request a review by the Office of the Provost.
Record of Disciplinary Action
The dean's office shall maintain a record of disciplinary cases and disposition thereof and shall notify other agencies of the University, as are concerned, with action taken in the case. The student involved shall be informed that a record is being kept of the offense.
Questions of academic dishonesty arising within the colleges of Medicine, Law, Pharmacy, Dentistry, Public Health, and the Graduate College are treated on an individual basis.
In the Graduate College, the questions are handled at the departmental level. If the departmental decision is appealed, the dean may appoint an appeals committee of faculty and students from a slate of nominees prepared by the Graduate Council and the Graduate Student Senate to recommend an appropriate course of action. The Graduate College policy on plagiarism is posted in Section IV.F on the Manual athttp://www.grad.uiowa.edu/manual-part-1-section-iv-academic-standing-probation-and-dismissal#1.4.E.
Students in professional graduate colleges should inquire at the office of their respective dean for further information. If the student disagrees with the decision made by the Dean, the student may request a review by the Provost.
Disqualification from Academic Programs
As part of the college's academic standards program, professional colleges enforce ethical conduct codes for enrolled students. Students may obtain a copy of the college's current ethical rules and procedures by contacting the Dean of the college. In addition to suspending a student for unethical behavior, the college may contact the state professional licensing agency and decline to recommend the student for licensure.
Professional degree programs ordinarily include practicum requirements for graduation. As a pre-requisite for enrollment in a practicum, students admitted to a professional program may be required to successfully complete a training or orientation course, a health screening, and a criminal background check or meet other criteria required by practicum worksite policy.
A student admitted to an academic program who is disqualified from the program by the department may ask the Dean to review the department's decision. If the student disagrees with the decision made by the Dean, the student may request a review by the Provost.
Policy Regarding Use of Illegal Drugs and Alcohol
The Health Risks Associated with the Use of Illegal Drugs and Alcohol
Student use of marijuana, LSD, amphetamines, sedatives, tranquilizers, stimulants, synthetic drugs, or other dangerous drugs or controlled substances (as defined by law) is a matter of concern to this educational institution. The University is also concerned about student abuse of alcohol, prescription medications, and inhalants.
Succeeding at the University requires a balanced, healthy lifestyle. Misuse of alcohol and the use of other drugs can interfere with or prolong a student’s academic career as well as cause legal, social, financial, and health problems. Alcohol and other drug-related accidents are a leading cause of death of people age 18-24 years old. As an educational institution, the University endeavors to protect and assist students by providing reliable information about the hazards of illegal drugs and alcohol.
Health risks include, but are not limited to, adverse modification of one or more body systems, such as the nervous, cardiovascular, respiratory, muscular, endocrine, and central nervous systems; toxic, allergic, or other serious reaction; unfavorable mood alteration, and addiction. Physiological and psychological dependency, which manifests itself in a preoccupation with acquiring and using one or more drugs, may cause severe emotional and physical injury.
Alcohol consumption causes a number of marked changes in behavior. Even low doses significantly impair the judgment and coordination required to drive a car safely, increasing the likelihood that the driver will be involved in an accident. Moderate to high doses of alcohol cause marked impairments in higher mental functions, severely altering a person’s ability to learn and remember information. Very high doses cause respiratory depression and death. If combined with other depressants of the central nervous system, much lower doses of alcohol will produce the effects just described.
Common side-effects of alcohol consumption include digestive complaints and sleep problems and may adversely affect a student’s academic performance. Because alcohol increases aggression, excessive consumption may lead to fighting, vandalism, criminal mischief, and verbal abuse. Alcohol abuse often plays a role in unwanted pregnancies and acquaintance rape. University of Iowa students who consume excessive amounts of alcohol have reported suffering from hangovers, missing class and/or work, and engaging in unintended or regretted sexual intercourse as a result of drinking alcohol.
Repeated use of alcohol can lead to dependence. Sudden cessation of alcohol intake is likely to produce withdrawal symptoms, including severe anxiety, tremors, hallucinations, and convulsions. Alcohol withdrawal can be life-threatening. Long-term consumption of large quantities of alcohol, particularly when combined with poor nutrition, can also lead to permanent damage to vital organs such as the brain and the liver.
The health risks associated with specific narcotics, depressants, stimulants, hallucinogens, and cannabis (including marijuana) are explained in Table A.
Alcohol and Other Drug Education Services Available to Students
The University of Iowa offers a range of services for persons who want to learn more about alcohol and other drugs, are concerned about their own or someone else’s substance abuse, or are recovering from substance abuse problems. More specific information about drugs and drug abuse is available through Student Health Service and the University Counseling Service. Any discussions between individuals and the professional staffs in these offices are treated as confidential information.
To assist students whose substance-related behavior may be causing legal, psychological, physical, or social problems, or jeopardizing their student status, the University maintains the student Substance Assistance Program, a component of Student Health Service. Services include substance abuse assessment and referral, outreach, education, and BASICS counseling. Students with concerns or questions are encouraged to contact Health Iowa at 335-8394 and talk with a Counselor or Health Educator.
Alcoholic beverages may not be consumed, possessed, distributed, or sold on campus without specific authorization. Student consumption of alcoholic beverages is prohibited on campus except as hereafter provided.
Students who are 21 years of age may purchase and consume alcoholic beverages in the Iowa Memorial Union or within other restricted areas of campus described in the Alcohol Beverage Service Guidelines in theUniversity Operations Manual V.26.
A college or department may serve alcoholic beverages on campus only in accordance with the Alcohol Beverage Service Guidelines and with the permission of the Office of the Vice President for Student Life (hereinafter, “Office of the Vice President”). With the permission of the Vice President, a recognized student organization can sponsor an on-campus event where alcohol is served.
Alcoholic beverages may not be purchased or served at events sponsored by a recognized student organization or student government body, except in accordance with the Alcohol Beverage Service Guidelines, or with special permission from the Office of the Vice President. The scope of the prohibition includes student organization events which take place off campus as well as on-campus events. Alcoholic beverages cannot be purchased with mandatory student fees or with recognized student organization funds.
For purposes of this policy, any event held on property owned or controlled by a recognized student organization is considered to be an event sponsored by the organization. Recognized student organizations which own, lease, or otherwise control private property are responsible for ensuring that federal, state and local laws are observed at all times on their property. A chapter-sponsored event held at a third party venue with a liquor license must conform to any rules established by the relevant governing body (Interfraternity Council, Multicultural Greek Council, National Pan-Hellenic Council, or Panhellenic Council).
Illegal Drugs other than Alcohol
Students may not consume, possess, distribute, or sell illegal drugs on campus without specific authorization. The list of prohibited activity includes but is not limited to medications legally prescribed to one individual which are consumed by another individual without explicit permission from the physician who prescribed the medication. The unauthorized use of prescription drugs -- consuming, possessing, distributing, or selling – is prohibited. University policy also prohibits possession of drug paraphernalia.
In University Housing, restrictions on alcohol and illegal drug use, possession, and distribution are set forth in the University Housing Guidebook. Housing sanctions are set forth in the University Housing Guidebook. Sanctions for violations which occur outside of University Housing are set forth below.
The University will not tolerate the use of drugs that are illegal. Students are expected to abide by the laws concerning controlled substances and alcoholic beverages. Students in violation of state or federal laws may face criminal prosecution, and the University will discipline students who possess or use illegal drugs or alcohol on campus or as part of any other activities of the University. Sanctions which may be imposed for possession or use of alcohol and other drugs in violation of the Code of Student Life include a written warning, probation, mandatory substance abuse evaluation, suspension, or expulsion. Recognized student organizations which fail to comply with University regulations governing alcohol and other drugs may be disciplined by the Dean of Students or by an appropriate governing body. The Dean of Students may revoke a group’s University recognition.
Illegal drug trafficking, including the sale, manufacture, distribution, or administration of illegal drugs, is viewed as a clear and present danger to the University community. Any student found to have sold, manufactured, distributed, or administered illegal drugs may be suspended or expelled (See Student Judicial Procedure). Students who violate the rights of others while under the influence of alcohol or drugs face serious disciplinary action up to and including suspension or expulsion.
In addition to disciplinary sanctions, substance abuse counseling is mandatory for violators. Students found to have violated this policy or who harm themselves or others while under the influence of illegal drugs or alcohol will be required to undergo a substance abuse evaluation and attend all education or treatment programs recommended as a result of the evaluation in order to re-enroll. The University may require a student recommended for inpatient treatment to enter a treatment program immediately in lieu of attending classes until the treatment is completed.
Reporting Drug Violations
Reports of illegal drug use on campus should be directed to the Department of Public Safety. Drug violations which occur off campus are investigated by the law enforcement agency in the jurisdiction in which the alleged illegal activity occurred. In the residence halls, residence hall staff members will investigate reports of drug use and may report to the Department of Public Safety. The Department of Public Safety, the Office of the Dean of Students, and University Housing publish a summary of drug-related complaints in their periodic reports.
Applicable Legal Sanctions
Both state and federal laws prohibit distribution of, manufacture of, or possession with intent to distribute a controlled substance or a counterfeit controlled substance. State penalties range from 5 years to life confinement and a fine of $1,000 to $1,000,000, depending upon the type and quantity of drug involved. Conviction may also result in the loss of state and federal benefits, such as grants, schools loan, or work assistance, during the time periods required by federal law. Specific drugs, amounts, and penalties are described in Iowa Code § 124 and summarized in Table C.
Maximum federal penalties range from 1 year confinement to life imprisonment and a fine of $250,000 to $4,000,000, depending upon the type and quantity of drug involved. Specific drugs, amounts, and penalties are described in Table B. State and federal legal sanctions are subject to change by the General Assembly and Congress, respectively.
The maximum term and fine increase significantly if state or federal penalty enhancement rules apply. Factors which raise maximum penalties under Federal penalty enhancement rules include death or serious bodily injury; prior drug conviction; placing at risk or distributing a drug to a person under 21 years old; using a person under 18 years of age to assist in the drug violation; and distributing or manufacturing a drug within 1,000 feet of school property, including the University of Iowa campus. Penalty enhancement rules apply to defendants age 18 years or older. Factors which raise maximum penalties under state penalty enhancement rules include using firearms or dangerous weapons in the commission of the offense; distributing or possessing with intent to distribute within 1,000 feet of school, public pool, or recreation center.
Both state and federal laws prohibit possession of a controlled substance. The maximum state and federal penalty for possession is confinement for 1 year and a fine of $1,500. The maximum term and fine increase significantly in the event that state or federal penalty enhancement rules apply. A person in possession of a small amount of a controlled substance for personal use may be assessed a civil fine up to $10,000 in addition to any criminal fine.
Driving While Intoxicated
Under state law, a person found guilty of operating a motor vehicle while under the influence of drugs or alcohol, or of having an alcohol concentration of .08% or higher, or of having any amount of a controlled substance in the person's blood or urine, shall be imprisoned for not less than 48 hours and fined not less than $1,000 for the first offense. For the second OWI offense the minimum period of confinement is 7 days and a fine of not less than $1,500. The minimum period of confinement for the third or subsequent OWI conviction is 30 days, and could be up to 5 years, with a fine of not less than $2,500 and up to $7,500.
If a person under 21 years of age is operating a motor vehicle with an alcohol concentration of .02% or greater, the person's driver's license will be revoked for at least 60 days, even if the person is not legally intoxicated. If a person is operating while intoxicated, the person's driver's license will be revoked for at least 180 days.
The drinking age in Iowa is 21. State law prohibits:
- purchase or possession of alcohol under the drinking age;
- giving or selling alcohol to a person under the drinking age;
- driving a motor vehicle with an open container of alcohol in the passenger compartment;
- giving or selling alcohol to an intoxicated person; and
- public intoxication.
The City of Iowa City prohibits:
- Consumption of an alcoholic beverage in a public place;
- Possession of an unsealed receptacle containing an alcoholic beverage in a public place.
Each of these offenses is a simple misdemeanor, punishable by a fine of up to $500 and a jail sentence of up to 30 days. For certain offenses, State law provides for mandatory fines and suspension of drivers licenses. For example, the mandatory fine for under-age possession of alcohol is $100 for a first offense and $200 for a second offense. A person over the legal age who gives, sells, or furnishes an alcoholic beverage to a person under the legal age commits a serious misdemeanor and is subject to a fine of between $500 and $1500 and in addition may be sentenced to jail for up to 1 year. If injury results from the furnishing of alcohol, an aggravated misdemeanor is committed and the guilty person is subject to a fine of between $500 and $5000 and in addition may be sentenced up to 2 years in prison. If death results from the furnishing of alcohol, a class D felony is committed and a guilty person may be sentenced to a prison term not to exceed 5 years and be subject to a fine between $750 and $7,500.
Updated August, 2012
Responsible Action Protocol
The Responsible Action Protocol
A student who calls for or seeks emergency assistance on his/her own behalf or on behalf of a student experiencing an alcohol or other drug related emergency will not, in most cases, be subject to status sanctions such as disciplinary probation or suspension under the Code of Student Life. However, the Dean of Students may require completion of alcohol and/or other drug education/counseling. The dean may also notify the student's parents of the alcohol or drug violation.
Scope of Protocol
1. The Responsible Action Protocol applies to students who seek and obtain emergency assistance on their own behalf or on the behalf of another student for a medical emergency related to consumption of drugs and/or alcohol. When a student calls on behalf of an impaired individual and remains with that individual until medical assistance arrives, the caller may not be subject to disciplinary action for violating University alcohol and/or drug rules so long as the caller cooperates with emergency responders.
2. An "emergency" communication is a timely contact with 9-1-1 or University Housing & Dining staff when those staff members are not yet aware of the situation. The Responsible Action Protocol does not apply to individuals who telephone friends for assistance, for example, or who experience an alcohol or drug-related emergency that is first discovered by University employees or public safety officials.
3. In most cases, neither the student requiring emergency assistance nor an individual or group who assists will be subject to punitive University disciplinary action. This protocol does not excuse or protect those who flagrantly or repeatedly violate the Code of Student Life and the University Housing & Dining Guidebook in regard to alcohol or illegal drug use.
4. The Responsible Action Protocol does not apply if the caller purchased, supplied, or otherwise made available the alcohol or other drug to the student needing medical assistance.
5. If a representative of an organization hosting an event calls for medical assistance, this act of responsibility may mitigate potential judicial consequences that could arise against the organization (i.e., the fact that an organization representative sought help may be considered in potential sanctioning of the organization for policy violations).
6. The protocol applies ONLY to the Code of Student Life and to the University Housing & Dining Guidebook. Law enforcement agencies enforcing the laws enacted by the State of Iowa within their jurisdictions, including University of Iowa Police, are not bound by this protocol.
7. The Responsible Action Protocol applies only to alcohol and other drug-related medical emergencies. It does not apply to other prohibited behavior such as disorderly conduct (including physical or verbal abuse), property damage, or distribution of illicit substances.
8. In those cases where a student has been a victim of sexual misconduct while under the influence of alcohol, the Dean of Students will not pursue disciplinary violations against the student (or against a witness) for his or her improper use of alcohol or drugs (e.g., underage drinking) if the student is making a good faith report of sexual misconduct. A student who is under the influence of alcohol or drugs at the time of a sexual misconduct incident should not be reluctant to seek assistance for that reason. In addition, law enforcement authorities in Johnson County have a policy of not pursuing charges for improper use of alcohol against a victim of sexual assault.
Requirements of Protocol
Students considered for the Responsible Action Protocol are required to meet with an administrator from the Student Conduct Office or University Housing & Dining following the incident. When one student seeks emergency assistance on behalf of another student, both students may be required to meet with the administrator. After evaluating the situation, the administrator may refer either or both students to a substance abuse specialist for assessment, education, and/or possible referral for treatment. Students who are referred for substance abuse counseling, but fail to meet with the counselor and/or fail to complete the recommendations, will be subject to disciplinary action.
Non-emergency referrals for substance abuse counseling are always confidential. Counselors and hospital staff will not disclose the name of a student who has sought counseling assistance to individuals outside of the campus health centers without permission from the student.
Even if disciplinary action is not taken, the Dean of Students reserves the right to notify the student's parents, per standard practice. In accordance with the Discipline Records Management protocol, a case file will be maintained for reference should subsequent alcohol or other drug violations occur. In those subsequent cases, administrators will take into account the previous emergency incident when considering sanctions. Academic transcripts will not reflect the incident.
Minimum Sanctions for Violations of the University Alcohol and Drug Policies
Because of the threat to the health and safety of our students, the University has established mandatory minimum sanctions for alcohol and drug violations.
Alcohol and drug violations, both on and off-campus, shall include, but not be limited to the following:
- Possession of alcohol under the legal age (PAULA)
- Public intoxication
- Manufacture, use, or possession of false identification
- Alcohol overdose
- Operating a motor vehicle while intoxicated (OWI)
- Involvement in a crime while under the influence of alcohol
- Possession or consumption of alcoholic beverages in University Residence Halls, fraternity houses, or sorority houses
- Possession or consumption of alcoholic beverages on University property outdoors or in other public areas of campus
- Possession of a controlled substance
- Possession of drug paraphernalia
- Driving under the influence of drugs
- Drug trafficking
- Involvement in a crime while under the influence of drugs
Sanctions usually begin at Step 1 and are progressive in nature. However, the type of violation or circumstances may modify the sanctions. The modification may result in more severe or lenient sanctions.
Because of the serious and potentially life-threatening consequences, Operating under the influence (OWI) or a police report indicating a Blood Alcohol Content equal to or greater than .20 will normally automatically be considered to be 2nd step offenses. Possession of marijuana over 10 grams and other illegal drug offenses also normally result in 2nd step sanctions, except for drug trafficking offenses which are considered 3rd step offenses. If a student has been suspended after reaching the 3rd step and is readmitted to The University of Iowa, the student is readmitted at the 2nd step.
- Parent/Guardian notification, if the student is under 21.
- Satisfactory completion of a defined alcohol education program.
- Assignment to meet with Critical MASS advisor.
- Disciplinary Reprimand.
- Parent/Guardian notification letter and/or follow-up telephone call, if the student is under 21.
- Satisfactory completion of a recommended alcohol or drug counseling program.
- Disciplinary Probation for remainder of current semester and the following two semesters (Fall or Spring) enrolled at the University. Probation extends through any intervening summer terms, inter-sessions, and/or any institutional breaks.
- Ordinarily, cancellation of a student's Housing contract if the student lives in a residence hall.
- Suspension from the University for at least one complete Fall or Spring semester following the suspension's effective date, including any intervening summer terms or inter-sessions. The Dean of Students may elect for the suspension to take effect immediately or to take effect upon completion of the current semester or term.
Removal and Deferral of Steps
Any student disciplinary record is maintained in the Office of the Dean of Students.
Students who have received a 1st step sanction may request that the step and the record be removed from their student disciplinary file. A request must be made in writing to the Dean of Students. In order to be eligible to have the step removed, the student must meet the following criteria and present supporting documentation:
- It has been at least 12 months since the disposition of the offense by the University.
- The student has not received any additional Code of Student Life charges or any alcohol or drug related offenses on or off campus in the past 12 months.
- The student completed all sanctions required by the University and, if applicable, the courts having jurisdiction over the matter.
Removal of a 1st step is at the sole discretion of the Dean of Students. Additionally, this opportunity for a student to have the 1st step removed does not apply to violations which may have resulted in a sanction above the 1st step. At the discretion of the Dean of Students, a student receiving a PAULA or similar violation may be granted a deferred 1st step. A deferred 1st step will not be considered an "offense" and will not be maintained as a disciplinary record. However, a letter may be sent to the student's parents notifying them of the violation. If the student receives another alcohol offense of any nature, within a 12-month period, the deferral of the 1st step may be revoked and the second alcohol offense may be considered a 2nd step violation. Moreover, students are only entitled to one deferred step during their attendance at the University. Contact the Office of the Dean of Students at 319-335-1162 for more information.
Uniform Rules of Personal Conduct at Universities Under the Jurisdiction of the State Board of Regent
In lieu of using the regulations and procedures stated in the Code of Student Life and the Student Judicial Procedure, the Vice President for Student Life has the option to invoke the rules and regulations prescribed by the Board of Regents and amended in November, 1973. The Regents Uniform Rules of Personal Conduct include a provision authorizing the president to declare a state of emergency and to impose sanctions during the emergency. The rules are printed in Section 681 of the Iowa Administrative Code, part 9.
Regents Policies on Campus Integrity
Political Action. No state university shall be or become an instrument of political action. The expression of political opinions and viewpoints will be those of individuals and not of institutions, since the official adoption of any political position, whether favored by majority or minority, tends to substitute one-sided commitment for the continuing search for truth.
Calendar Changes. Major proposed changes of the university calendar and the consequences of such changes will be brought with recommendations to the Board of Regents for final decision.
Judicial Procedure for Alleged Violations of the Regents’ Rules of Personal Conduct
Violations of the Uniform Rules of Personal Conduct at universities under the jurisdiction of the State Board of Regents will be adjudicated in accordance with the Hearing Regulations for Alleged Violations of Regents’ rules adopted by the Board of Regents on May 11, 1973, see section II-29, University Operations Manual.
- Visitation Policy in the Residence Halls. Non-resident students have the privilege of entering University residence halls as long as they observe Residence Hall rules at all times. Violation of residence hall regulations constitutes a breach of Regulation 16 of the Code of Student Life. Housing regulations are posted on line at http://housing.uiowa.edu/res-hall-guidebook/index.html. Non-residents are welcome in the dining service, information technology centers (ITC), and main lounge areas. With the permission of a resident of the floor, a student who resides off-campus may enter a residential floor area as a guest of the resident host. A non-resident student directed to leave the building by a staff member is expected to comply with the directive. Non-residents may not engage in door-to-door commercial solicitation in the residence halls.
- Security. The doors to most residence halls are locked from midnight to 6:00 a.m. every night for security purposes. Entry thereafter may be restricted or controlled in accordance with residence hall policy. Non-resident students who fail to observe security restrictions are in violation of the Regulations 7 and 16 of the Code of Student Life.
- Parietal Rule. The University’s parietal rule, which required unmarried freshmen and sophomores to reside in University residence halls, has been suspended by the State Board of Regents. The parietal rule shall be automatically reinstated unless the Board of Regents takes action to extend the period of suspension.
- No Contract Release. Students living in residence halls during the first semester of an academic year are not released from their academic year contract for the second semester if the student is enrolled for classes.
Residence Hall Judicial System
Residence Hall Judicial System
In order to maintain an environment conducive to learning, all students who enter the residence halls- residents as well as non-residents-are expected to observe conduct regulations listed in the Residence Halls Guidebook. Staff members are trained to confront students accused of misconduct and, if found guilty, hold them accountable for their actions. Complaint adjudication procedures provide that students accused of misconduct receive notice of the violation and an opportunity to respond.
Violation of residence hall and dining policies are heard through a system that has different levels of adjudication depending on the nature and seriousness of the infraction. Hall coordinators are authorized to investigate minor offenses committed by residents and impose educational sanctions. Complaints alleging serious misconduct warranting contract cancellation are adjudicated by an area coordinator, a director or an assistant director in University Housing & Dining, or the dean of students. Complaints of residence hall misconduct filed against students who do not live in the residence halls are handled under the Code of Student Life (i.e., through the Office of the Dean of Students).
Residence hall staff may refer a complaint to the Office of the Dean of Students for consideration under the Code of Student Life and the Student Judicial Procedure. Under these procedures, sanctions that may be imposed upon students range from a Disciplinary Warning to Expulsion. Students found responsible of aggravated assault, sexual abuse, selling drugs, intentionally setting a fire or tampering with fire equipment, or threatening another with a gun or other dangerous weapon in the residence halls are ordinarily suspended or expelled from the University.
A resident whose housing contract has been canceled by University Housing & Dining for discplinary reasons may appeal the decision to the Dean of Students as outlined in the University Housing Guidebook.
Legal Assistance for Students
Student Legal Services, a student commission affiliated with the College of Law, advises students on a variety of legal matters, including landlord-tenant disputes, misdemeanor criminal charges, small claims court, and family law proceedings. Advice, representation, or referral for legal problems is available through the Student Legal Services Office. No charge is assessed for advice or referrals, but payment of court costs, incidental expenses, and attorneys fees will be required if the office agrees to handle a student’s case.
The office reserves the right to accept or decline any individual case and to determine the manner of legal representation it will provide. Student Legal Services is prohibited from representing students in purely business matters, felonies, any contingency fee cases, in actions directly or indirectly against any part of the University or its agents, and in actions which would involve a conflict of interest. A conflict of interest may arise, for example, in a case that would be adverse to a current client of Student Legal Services.
Information about Student Legal Services, including service fees and availability based on current caseload, may be obtained in the Student Legal Services office, 157 Iowa Memorial Union, phone 335-3276. The SLS website is http://www.uiowa.edu/~legal/index.html
Use of Campus Outdoor Areas
- The Pentacrest
- General Policy. The Pentacrest is that area of the campus bounded by Clinton Street on the east, Washington Street on the south, Madison Street on the west, and Jefferson Street on the north. The Old Capitol, at the center of the Pentacrest, and adjacent buildings are dedicated to educational and administrative pursuits. In addition, the Old Capitol is a museum and national historic landmark. The University of Iowa permits eligible groups to sponsor events on the Pentacrest as long as those events are conducted under reasonable time, place, and manner restrictions promulgated by University departments. Furthermore, instructors may conduct classes on the grounds of the Pentacrest as long as reservations have been made with the Vice President for Student Life, 249 Iowa Memorial Union.
- Use by Eligible Groups. Subject to these rules, all applicable University regulations, and to the requirements of the regular University program, recognized student organizations and other University groups which are eligible to use University facilities may reserve the Pentacrest for public meetings, rallies, teach-ins, convocations, and other authorized events and activities. Eligible groups must, however, receive permission from IMU Guest and Event Services, Center for Student Involvement & Leadership, and the Vice President for Student Life prior to using the Pentacrest as set forth in section V-37.5 of the University Operations Manual. Event Registration Forms and specific information about University regulations governing events on campus can be obtained from IMU Guest and Event Services in Room 145 of the Iowa Memorial Union.
- Casual Use. Individual students and other persons may use the Pentacrest for any casual and reasonable use at all reasonable times. Casual use means any spontaneous and unorganized use for which there is not prior promotion, solicitation, or purposeful attempt to attract or solicit the public in the course of such use. Casual users shall not duly interfere with the use of the Pentacrest by authorized groups or unreasonably disturb or disrupt persons in adjacent buildings, and such users are expected not to damage or destroy any property, including the grass or shrubbery, or to cause any litter or other nuisance. Casual users are not permitted to use any electronic sound amplification system or equipment. Access to any entrance of the Old Capitol or any of the academic buildings nearby may not be obstructed at any time.
- Equipment. Camping is strictly prohibited, and no tent, hut, table, platform, vehicle, booth, kiosk, or similar object or structure shall be placed or erected on the Pentacrest except as expressly approved by the Vice President for Student Life in connection with an authorized group event or activity. No sign, banner, slogan, symbol, display, or other similar device shall be painted, affixed, erected, or installed on the Pentacrest except as expressly approved by the Vice President in unusual and compelling circumstances.
This prohibition does not apply to the distribution of leaflets to individuals nor to the carrying of picket signs or placards by individuals. Upon request of the organization that has reserved the Pentacrest, the University will provide, at a nominal fee, a flatbed stage and sound amplification system. Any unauthorized use of electronic sound amplification equipment on the Pentacrest is prohibited.
- Hours of Use. Casual use of the Pentacrest is normally permitted at any time, except as specifically prohibited or restricted. Scheduled use is normally restricted to the hours of 8 a.m. to 11 p.m. daily (midnight on Friday and Saturday nights). Sound amplification, music, and other uses which might disturb persons in adjacent buildings is prohibited during normal working and class hours except between 12:20 p.m. and 1:30 p.m. and after 4:20 p.m. daily. The Vice President for Student Life may temporarily restrict use of the Pentacrest to accommodate unforeseen requirements of the regular University program not anticipated by this policy.
- Kautz Plaza
- General. The use of Kautz Plaza as a public forum for speech, assembly, and petition is encouraged by the University. The policy governing the use of the Pentacrest shall apply to the use of that area known as Kautz Plaza with the following additions.
- Definition. Kautz Plaza is the elevated concrete area north of Jefferson Street and south of Market Street bounded by Calvin Hall to the south, Iowa Memorial Union Parking Ramp to the west, Trowbridge Hall to the north, with T. Anne Cleary Walkway (formerly North Capitol Street), John Pappajohn Business Building, and Gilmore Hall to the east. The T. Anne Cleary Walkway is not deemed part of the plaza, for purposes of this policy.
- Sale of Goods / Solicitation. Sale of goods or solicitations involving money is prohibited with the exception of the Iowa Memorial Union Food Cart or special events that may be approved on an annual basis as part of a traditional event.
- Number of Events / Tables. More than one event at a time may be scheduled on the plaza. The number of events permitted simultaneously will be the decision of the Vice President for Student Life. Tables may not be placed in the walkway area between the general curb lines.
- Hubbard Park
- Definition. Hubbard Park is the green space west of Madison Street and north of Iowa Avenue. The space is bounded by the railroad tracks and the Iowa River on the west, the Iowa Memorial Union driveway to the north, Madison Street to the east, and Iowa Avenue to the south. Danforth Chapel is not deemed a part of the park.
- Requests for Use. Eligible groups can request use of Hubbard Park by contacting Iowa Memorial Union Guest and Event Services. Space on the Park is reserved for classes during academic sessions on Monday to Friday from 7:00 a.m. to 3:30 p.m.
- Sale of Goods/Solicitation. All policies governing the sale of goods in the IMU and solicitation by student organizations are applicable to events and activities on Hubbard Park.
- Noise Policy. Depending upon the time of the day and the day of the week in which the park is reserved, an eligible group may be restricted from using electronic sound amplification equipment.
Campus Policy on Violence
Please see http://www.uiowa.edu/~our/opmanual/ii/10.htm
Policy on Acceptable Use of Information Technology Resources
Please see http://www.uiowa.edu/~our/opmanual/ii/19.htm
Frequently Asked Questions about Code of Student LifeFor students who received a notice of complaint letter from a judicial administrator.
I received a letter from the Office of the Dean of Students and it sounds serious, is it?
Yes, the letter is serious. The Office of the Dean of Students received a report regarding an incident in which you may be involved.
Is the outcome of my meeting pre-determined?
No. The judicial administrator will make a decision whether you are responsible or not responsible for violating the Code of Student Life or other policy only after hearing your side of the story.
What information will the judicial administrator seek?
The judicial administrator seeks details and circumstances about the incident in question.
Are sanctions pre-determined?
Depending upon the findings of the judicial administrator, a pre-determined sanction may be imposed based on the violation(s). The sanctions imposed for violations depend upon the student’s prior disciplinary history and the nature of the violation. The potential sanctions that may be imposed are outlined in section 14 of the Student Judicial Procedure.
What if I have a scheduling conflict with the meeting time set by the judicial administrator?
If you have a scheduling conflict, call the Office of the Dean of Students (335-1162) as soon as possible to reschedule. If you wait to call your registration may be restricted, or the judicial administrator may proceed to make a decision in the case in your absence.
What rights do I have during the meeting with the judicial administrator?
You have the right to:
a. Meet with the judicial administrator and tell your side of the story
b. Submit documents and other relevant evidence
c. Bring an advisor (attorney, parent, advocate, or other support person) to the meeting with the judicial administrator
d. If you are disputing the charges, you have the opportunity to submit the names of witnesses who may have information relevant to the complaint (If you dispute the charges, the judicial administrator will complete the investigation and he/she will notify you in writing of his/her findings.)
e. Until you receive a final letter from the Office of the Dean of Students, you have the right to know, upon request, the status of the investigation in your case.
Should I read the Code of Student Life before the meeting?
We recommend that you read the Code of Student Life. You can refer to your notice of complaint letter for the rule(s) that you allegedly violated. We also recommend you read the Student Judicial Procedure.
Who is the judicial administrator?
Generally, the judicial administrator is a staff member in the Office of the Dean of Students. The judicial administrator’s role is described in the Student Judicial Procedure. The judicial administrator is authorized to (1) make findings of fact, (2) determine whether the student conduct rules apply to your case, and (3) impose non-suspension sanctions if you violated a conduct rule.
What if I have questions about the judicial process in advance of the meeting?
If you have basic procedural questions, you can contact your judicial administrator (listed in your notice of complaint letter) at 335-1162. The specific allegations cannot be discussed on the phone prior to the disciplinary conference meeting.
What if I don’t attend the meeting? Can I admit responsibility and resolve the case without meeting with anyone?
No, we expect you to attend the meeting even if you are not disputing the charges. If you do not attend, your registration may be restricted and the judicial administrator may decide to issue a decision and impose sanctions without your participation.
Can my lawyer or parents attend the meeting?
Yes, as long as you are present and give them permission to attend. You are responsible for any expenses. As a courtesy, please inform the judicial administrator in advance of your meeting who will attend the meeting with you. During the meeting, the judicial administrator may ask you to sign an information release form so that he/she can discuss your case after the meeting with your attorney and/or parent.
Do I have a right to read the document that describes my alleged misconduct?
Yes. During your meeting, the judicial administrator will share with you the complaint document(s). The complaint is placed in your disciplinary file and you have the right to view all the documents in your disciplinary file.
What if the description of the incident in the complaint is inaccurate? How do I dispute the allegations?
If you believe the complaint is inaccurate, explaining your side of the story during the meeting is important. As explained in the Student Judicial Procedure, you have the right to submit documents and other relevant evidence, and to identify witnesses who may have information relevant to the complaint. You also have a right to bring an advisor (e.g., attorney, parent, advocate, or other support person) to the meeting.
If the complaint is unfounded, the case may be dismissed and there no sanctions will be imposed. The judicial administrator will determine if you did or did not violate the Code of Student Life.
Following your meeting, the judicial administrator will work to complete the investigation and notify you in writing of the findings.
Why do I have to meet with the University when I’m resolving the issue in the court system?
The court charge and the Code of Student Life charge are two different matters even though they arose out of the same circumstance(s). The court system will work to resolve any criminal or civil violation of the laws. However, because you are also a student, you are responsible for complying with the Code of Student Life, which is a different system.
What happens if I pleaded guilty in court to a criminal charge filed by police in connection with this same incident?
A student who pleads guilty in court will be considered responsible for violating University conduct regulations and therefore subject to disciplinary sanctions. For more information, refer to section 6, “Criminal Charges,” in the Student Judicial Procedure.
What if my criminal charge is still pending in court and there is a trial date set?
University regulations are different than criminal laws and procedures. You are still required to contact the judicial administrator even if the criminal charge is not resolved in court. After he/she talks with you, the judicial administrator may decide to delay the resolution of your Code of Student Life complaint because criminal charges are pending. For more information, refer to section 6, “Criminal Charges,” in the Student Judicial Procedure.
Is there someone who could help me prepare for my meeting with the judicial administrator?
Yes, there are several resources are available, including the Student Judicial Procedure, the University Ombudsperson, or a private attorney may be an option (however you may be charged a fee for attorney services). If criminal charges are pending, it is strongly recommended that you consult with an attorney prior to your meeting with the judicial administrator.
Will the process be over once I meet with the judicial administrator?
That depends. There are several directions that your case may follow
a. The judicial administrator may conclude the investigation with the following outcomes:
- You are responsible for violating University Policy(ies) and sanction(s) are imposed. [You must complete the sanction(s) before the case is closed.]
- You are responsible for violating University Policy(ies) and no sanctions are imposed. [You and/or the complaining party may appeal the finding to the Office of the Vice President for Student Life.]
- You are not responsible for violating University Policy(ies)and no sanctions are imposed.
b. The complaining party may appeal the finding to the Office of the Vice President for Student Life.The judicial administrator may not conclude his/her investigation after one meeting if new information. The judicial administrator may postpone his/her decision until additional information is gathered and you may have a second meeting. The process is not over until a final decision is issued from the judicial administrator, even then, you and/or the complaining party has the right to appeal the judicial administrator’s decision
For a visual representation of the Student Judicial Procedure, please see the University of Iowa Student Judicial Flowchart.
What if I do not like the decision made by the judicial administrator after our meeting?
You can ask for further review. When a judicial administrator finds you have violated the Code of Student Life, you have the opportunity to appeal the outcome by submitting a petition requesting the Office of the Vice President for Student Life (for non-suspension sanctions) or the Office of the Provost (for suspension or expulsion sanctions) to review the decision. Ordinarily, no meeting occurs during the appeal process; the Office of the Vice President for Student Life or the Office of the Provost will review the file and read the appeal petition you submit before issuing a final decision letter. For more information about the appeal process, refer to section 15 of the Student Judicial Procedure.
What are the chances I will be suspended from the University?
Decisions to suspend a student are made by the Dean of Students and not by a judicial administrator. If you received a letter from a judicial administrator, it means that you will not be suspended from classes so long as no additional violations occur. If the Dean of Students is considering a suspension, you will receive a letter from the Dean explaining the possible consequences if you are found guilty of a subsequent offense.
Even if you are not currently at risk of suspension, the outcome of your disciplinary conference with the judicial administrator may have important consequences that could result in a suspension in the future. The judicial administrator does have authority to impose serious sanctions short of suspension (such as a campus housing eviction, probation, or a mandatory counseling program). Furthermore, a student placed on probation is subject to suspension if a subsequent violation were to occur.
A student on probation facing suspension has the opportunity to request a formal hearing before a judicial officer to dispute the allegations. However, because the previous offense has already been resolved, the student placed on probation cannot dispute the first offense at the formal hearing.
My friend said she was charged with PAULA over a year ago and was not called in, why did I get charged by your office?
In August of 2010, the Code of Student Life was expanded to include off-campus. Your friend likely received the ticket prior to the expansion of the Code when our office did not have jurisdiction over the offense.
Who has access to my disciplinary record?
The Family Educational Rights and Privacy Act (FERPA) severely restricts disclosures of non-directory information. In other words, if the information is not in the University’s phonebook, then it is not public information.
However, University employees with a legitimate educational interest (e.g., a dean or residence hall director) may review your record without your written permission. In addition, where health and safety emergencies exist, or when required by law, the University may release information without your permission.
If I am found responsible for violating University policy, what will appear on my transcripts?
Nothing. Iowa transcripts only track academic progress. Student disciplinary records are maintained separately, and are governed by FERPA in the manner described above.
I am also facing the legal process through the courts. Isn’t this double jeopardy?
No. The term double jeopardy applies only to the criminal justice system and prohibits the government from prosecuting a citizen multiple times for the same violation of law. The student disciplinary process is designed to enforce University regulations and review a student’s status at the University.
What happens if I withdraw from school, graduate or transfer to another institution before this is resolved?
A restriction may be placed on your registration. Your student record may indicate that you withdrew after the disciplinary complaint was filed and permission from the Office of the Dean of Students may be required before a withdrawn student may be permitted to re-enroll.
Flowchart for Student Judicial Procedure
Recognition of Student Organizations
Student organizations are an important link in the co-curricular activities of the University of Iowa. As such, the University encourages the formation of organizations around the areas of interests of its students, within the limits necessary to accommodate academic needs and ensure public safety.
The University of Iowa, through the Office of the Vice President, has delegated the responsibilities and obligations of recognizing student organization to the University of Iowa Student Government (UISG), Executive Council of Graduate and Professional Students (ECGPS) and to deans of academic colleges. Recognition of a student organization by the University does not constitute an endorsement of its program or its purposes, but is merely a charter to exist. The reasons for denying or withdrawing recognition of a student organization shall not violate the University Policy on Human Rights. A recognized student organization is entitled to certain privileges such as the use of University facilities as long as its members comply with all regulations contained in the Code of Student Life, the UISG Constitution, ECGPS Constitution, and those listed below.
- Eligibility. Any group or organization which consists of and maintain at least 51 percent University students, and whose purposes are consistent with the educational objectives of the University, is eligible for recognition by the University. To start a new student organization, the organization must consist of and maintain at least five (5) individuals as members, of which three (3) must be UI students.
- Membership Policy. It is the policy of the University that all recognized student organizations be able to exercise free choice of members on the basis of their merits as individuals without restriction in accordance with the University Policy on Human Rights. Any student organization whose choice of members is subject to approval by national or other non-University organizations, or which is required by a non-University organization to procure a recommendation from an alumnus or any other person not currently an active member of the local organization prior to admitting a person to membership is ineligible for recognition by the University.
- Principal Representatives. Principal representatives are individuals who are authorized by the organization to speak for or represent the organization in its relations with the University and who are authorized to receive for the organization official notices, directives, or information from the University. Every student organization or potential student organization, registered with the Center for Student Involvement & Leadership via OrgSync must include the names of two principal representatives in its Org Profile. Both principal representatives must be registered UI students. One name will be designated as the primary principal representative and the other as the secondary representative. It is the responsibility of each student organization to update the Org Profile with the current list of principal representatives. A student organization no longer under the direction of registered students may lose its recognition.
- Access to University Resources. Recognized student organizations are guaranteed an equal opportunity to apply for funds from mandatory student activity fees or for any other benefit conferred by the University of Iowa Student Government (UISG) or Executive Council of Graduate and Professional Students (ECGPS) or their constituent bodies, without differentiation for reasons which violate the University Policy on Human Rights or inhibit the group’s exercise of First Amendment rights of free expression and association. Nothing in this section shall be construed to create or guarantee any expectation of the receipt of funding or other benefits from UISG and/or ECGPS by any student organizations or to prohibit the individual consideration of the program merits of funding or other proposals submitted by such student groups.
- Recognition Procedure. Throughout the year on an ongoing basis, the University will consider applications from student organizations which request official recognition. Recognition of student organizations is granted by the Student Organization Review Committee, under the auspices of student government, an appropriate academic college, Recreational Services, or the Center for Student Involvement & Leadership. In order to receive funds from mandatory student activity fees, a student organization must be recognized by the UISG or ECGPS. Undergraduate Greek-letter social organizations may petition to join the University of Iowa Interfraternity Council, the University of Iowa Panhellenic Council, Multicultural Greek Council, or the National Pan-Hellenic Council. To start an organization a student must sign in to OrgSync (https://idp.uiowa.edu/idp/Authn/UserPassword) and complete a personal profile. Once signed in, view the list of organizations, and select the "Register New Organization" tab to fill out the required information.
Recognition of student organizations which are residential living units (residence halls, fraternities, and sororities) is granted by their respective governing bodies [Associated Residence Halls (ARH), Interfraternity Council (IFC), Multicultural Greek Council (MGC), National Pan-Hellenic Council (NPHC), and Panhellenic Council (Panhel)] with the concurrence of the vice president for student life (hereinafter, "vice president").
The Student Organization Review Committee shall review all recognition applications. Depending upon the results of its evaluation, the Committee will (1) recognize the group and forward the group’s application to the appropriate governing body or office for confirmation; (2) recognize the group subject to specific conditions on activities the group is permitted to sponsor; or (3) reject the application. If an application is rejected the organization may appeal the decision of the Student Organization Review Committee. The organization has 30 calendar days to appeal the Committee’s decision upon the receipt of their denial of recognition letter. Appeals must be submitted in writing to either the Director of the Center for Student Involvement & Leadership or the Director of Recreational Services. The denial of recognition letter will specify where an organization may submit their appeal. If an organization appeals and is not satisfied with the decision rendered by the Director of the Center for Student Involvement & Leadership or the Director of Recreational Services they may then submit another appeal in writing to the Vice President in 249 IMU
- Re-Recognition. Each student organization must renew its Profile on OrgSync during the first two weeks of the fall semester and during the first two weeks of the spring semester, even if there are no changes from the previous semester in leadership names and contact information. An organization that does not update its Profile will ordinarily lose its recognition automatically. After the third week of each semester, any changes in leadership or changes in contact information (e.g., phone number and address) must be reflected in the Profile. Recognized student organizations must provide complete and accurate information as requested in the Profile. If additional information is needed, organization representatives must provide information upon request to Center for Student Involvement & Leadership. For those student organizations which are recognized by an academic college as well as by a student government, student leaders are advised to check with the academic college about registration deadlines.
From time to time, the Student Organization Review Committee reviews the status of student organizations to ensure the safety and welfare of students who participate in activities sponsored by the organization. Depending upon the results of its evaluation, the Committee will (1) re-recognize the group; (2) re-recognize the group subject to specific conditions on activities the group is permitted to sponsor; or (3) recommend to the Director of the Center for Student Involvement & Leadership/Director of Recreational Services/Dean of Students that re-recognition be denied.
- Organizational Changes. During the year, recognized student organizations shall report to Center for Student Involvement & Leadership any amendments to or changes in their constitutions, by-laws, principal representatives, advisers, or programs within two weeks of the changes becoming effective. Recognized student organizations must also submit any additional information or date requested from time to time by their respective governing body or the vice president.
- Disciplinary Actions. There are a number of reasons a student organization’s recognition may be withdrawn by University officials. When an organization fails to adhere to established requirements for continued recognition or to other relevant guidelines, the Director of the Center for Student Involvement & Leadership/Director of Recreational Services/Dean of Students/dean of the recognizing college, in consultation with the Center for Student Involvement & Leadership is authorized to revoke the organization’s recognition, place the organization on probation, or restrict the organization’s privilege if (a) organizational funds were allocated in violation of University policies governing the distribution of mandatory student fees, or (b) a member of the organization violates University regulations at an event sponsored by the organization or in the course of the organization’s affairs and the organization failed to exercise reasonable preventive measures. The reasons for withdrawing recognition of a student organization shall not violate the University Policy on Human Rights.
A student organization that has lost its recognition is not eligible to receive funds from UISG or ECGPS or have office space in the Student Organization Office Suite, and may not receive the various services which the University provides to recognized student organizations until the terms of the organization's sanctions are fulfilled. For purposes of this section, rules and regulations promulgated by student governing bodies, such as the University of Iowa Student Government (UISG), the Executive Council of Graduate & Professional Students (ECGPS), Interfraternity Council (IFC), Multicultural Greek Council (MGC), National Pan-Hellenic Council (NPHC), and Panhellenic Council (Panhel) are considered University regulations, as are the housing regulations explained in sub-section III.C below and the Code of Student Life.
In determining whether policy violations occurred and sanctions are warranted, the procedure followed will provide the student organization accused of misconduct reasonable notice and opportunity to be heard on the merits of the complaint prior to the final decision. Using a preponderance of evidence standard of proof, the Dean of Students or collegiate dean shall determine, after meeting with representatives of the student organization, whether the accused student organization did or did not violate University regulations as alleged. If it is determined that University rules were violated, the dean in charge of the investigation has authority to place the student organization on group probation, require education for group officers and/or members, or impose other sanctions less than revocation. The dean may designate an appropriate governing board to hear minor complaints (i.e., non-revocation of recognition).
In those cases where the Dean of Students or collegiate dean is proposing to revoke the organization’s recognition, an administrative hearing shall be scheduled consistent with the formal hearing procedures set forth in the Student Judicial Procedure. If the hearing officer determines the student organization is responsible for the violation of University regulations, the Dean of Students or the collegiate dean shall impose sanctions, which may include revocation of recognition.
Determining appropriate interim sanctions is the responsibility of the dean of students or the dean of the college. If the evidence gathered in the initial stage of an investigation of the alleged conduct indicates that continued recognition of the organization during the resolution of the matter is likely to cause harm to faculty, staff, students, or other specified persons or groups, the dean may impose interim sanctions including revoking the organization's recognition or restricting organizational privileges pending the final outcome. An organization whose recognition has been revoked on an interim basis may seek review of the decision by requesting the dean to reconsider the decision within 5 University business days after the organization's principal representatives have received notice.
- Appeals. After all appeals have been exhausted within the appropriate student governing body and the vice president for student life, student organizations may appeal any adverse decisions of the governing body to the president of the University or designated representative.
- Advisers. Student organizations are encouraged to have advisers who are members of the University faculty or administrative staff to provide continuity for the organization and assist in designing and evaluating goals and activities.
- Finances. No University of Iowa recognized student organization shall have an outside bank account without the written authorization from the Office of the Vice President. Student organizations recognized by a student governing body are required to transact all of their financial business through the Student Organization Business Office, located in 159 IMU, which offers the advantage of a permanent record of transactions, a detailed monthly statement of account, and the purchasing power of the University. Failure to do so may result in revocation of recognition.
Student organizational funds may not be allocated for purposes prohibited by University policy. The Center for Student Involvement & Leadership, in cooperation with student governments, periodically conducts mandatory financial information meetings. Each student organization is responsible for having at least one representative present at these mandatory financial information meetings.
- Space Allocation for Student Organizations. Limited desk space and cabinet storage is available to student organizations recognized by a student governing body in the Student Organization Office Suite in the Iowa Memorial Union. Organizations allocated space in the Student Organization Office Suite must abide by the policies in regard to use of office space within the Student Organization Office Suite. Application forms are available through OrgSync and more information can be found online through the Center for Student Involvement & Leadership website (http://csil.uiowa.edu/manage/student-organization-office-suite-soos-information/). Office space requests are reviewed each year by the Office Space Allocation Committee and recommendations for assignment of space are made to the directors of the Iowa Memorial Union and the Center for Student Involvement & Leadership.
Updated August 2012
Regulation of Student Organizations
For purposes of this subsection, "recognized student organization" refers to a student organization recognized by a student governing body unless otherwise noted. Student organizations not recognized by a student governing body but recognized by an academic college are bound by regulations listed below governing solicitation on campus, guest speakers, posters, printing, and alcohol. Student organizations recognized by a college may use University facilities and services but requests for use of University services and facilities must be made by a representative of the college. Residence hall governing bodies (such as the Associated Residence Halls and individual building associations) operate under regulations promulgated by the Department of University Housing & Dining and are exempt from these procedures.
- Sponsorship. Sponsorship is determined by an organization’s participation alone or with others in planning, promoting, financing, executing, and evaluating an event. An event is considered to be sponsored by an organization when organization members are notified in a regular or special meeting or by a special announcement or posting, or when the financial responsibility is met by the organization, or when specific plans or arrangements are made to conduct an event. Absence of members at an event does not relieve the organization from responsibility as sponsor. However, presence of members of an organization at an event does not automatically qualify that organization as a sponsor unless the organization itself took part in planning, announcing, discussing, financing, or executing the event.
- Use of University Space and Facilities. Recognized student organizations may use University space and facilities with written permission subject to University regulations. In order to seek written permission to use University space and facilities, recognized student organizations must submit an Event Information Form at the appropriate office (as identified below) prior to the event within established time limits. The event registration process for all facilities on campus begins at IMU Events Office, 145 IMU, and Event Information Forms must be signed by a representative of the Center for Student Involvement & Leadership. Requests for use of Iowa Memorial Union facilities, Hubbard Park and Danforth Chapel are to be submitted to Event Services, 145 IMU. Requests for Carver-Hawkeye Arena, the Recreation Building, Field House, Halsey Gymnasium, North Hall Gym, Kinnick Stadium, canoe house, and tennis courts, are to be submitted to Recreational Services, 113 Field House. Requests for use of space within the residence halls system should be submitted to the hall manager of the building in which the desired space is located. Requests for permission to use other University rooms, auditoria, and indoor facilities ordinarily must be submitted at least one week in advance to the Class Scheduling Office, Office of the Registrar, 34 MacBride Hall (email@example.com). Requests for use of the Pentacrest, Kautz Plaza, and other outdoor space should be submitted to Events Services, 145 IMU for final approval by the vice president for student life.
- Charges for Use of Space and Facilities. Recognized student organizations which are permitted to use available University space and facilities may be charged an amount commensurate with the expense incurred by the University in making the facility available.
- Finances. All recognized student organizations are required to deposit all receipts in and make disbursements through the Student Organization Business Office, Fraternity Business Services, or Recreational Services. External accounts are not allowed unless approved by the Vice President.
Upon dissolution of the student organization, UI allocated monies and mandatory student fees revert back to the granting organization. Inactive organizations will be considered dissolved after five years of no account activity or after five years of defunct status. Revenue generated dollars or “00 funds” must be divided as stated in the organization’s constitution and carried out by the dissolving organization’s leadership.
Student organizations must describe within their constitution where revenue generated dollars or “00 funds” should be divided/disbursed upon dissolution. Each student organization must submit a copy of minutes in which the division of the groups “00 funds” was agreed upon. It is the responsibility of the dissolving organization’s principal and secondary representatives to guarantee this process is completed.
If the organization has dissolved and revenue generated dollars or “00 funds” have not been divided as stated in the organization’s constitution by five years from last account activity, funds in the organization’s “00 account” will revert to an account specified for this purpose within UISG/ECGPS. These funds will be available for distribution through SABAC or GPAC guidelines in accordance with University of Iowa policy.
Student organizations utilizing online registration, through which a financial transaction is occurring that will benefit the student organization, must utilize The University of Iowa approved vendor for online registrations.
Student organizations must comply with all financial policies and procedures established by The University of Iowa.
- Fund-Raising. Fund-raising activities by recognized student organizations are regulated on the basis of the type of event and the proposed location. Any activity is considered to be a fund-raising event if funds or other valuable assets such as food or supplies are sought to be obtained from members or non-members for purposes of improving the financial status of the organization or another organization. This includes, for example, raffles or other games of chance or events in which services are provided in exchange for money or other assets. Bake sales and other fund-raising activities prohibited by local health regulations are not permitted anywhere on campus. Periodic membership dues must be collected using the University's cash-handling procedures and turned in to the Student Organization Business Office or IMU Box Office as soon as possible.
Fund-raising activities that constitute commercial solicitation must take place in or adjacent to the IMU, which is the only campus building designated for commercial solicitation (refer to subsection 6 below). Recognized student organizations may engage in fund-raising activities off campus, provided such activities are registered in advance. For activities that are not fund-raising events, necessary paperwork must be filed if student organization funds are utilized, such as an event at which admission is charged (refer to subsection 5 below).
To register a fund-raising activity, an Event Information Form must be completed. These forms are available in Events Services. Recognized student organizations wishing to hold games of chance, raffles, bingo, and so forth, as part of a fund-raiser must also register this event/activity in the Student Organization Business Office, which administers the University of Iowa license covering these types of events. Fund-raising activities which take place on campus must be in compliance with the University solicitation policy (refer to subsection 6 below).
- Registration of Programs to which Admission Is Charged and/or Donations Are Accepted. Recognized student organizations may sponsor entertainment or lecture programs to which a general admission fee is charged provided such programs are registered with Events Services at least two weeks in advance. Event Information Forms are available in Events Services and are to be signed by a principal representative of the sponsoring organization and an adviser from the Center for Student Involvement & Leadership. No contracts or other financial commitments may be made by the sponsoring organization until registration has been completed.
When admission is charged or donations are solicited at an event held on campus, the University Box Office must approve the method to collect the money. Persons interested in obtaining a Box Office fee schedule should contact the University Box Office. Organizations must make all financial arrangements through the Student Organization Business Office (159 IMU). The sponsoring organization must have a balance on hand in its treasury sufficient to cover the cost of the program, including facility rental, University Box Office charges, speaker’s fee, advertising and other expenses, or adequate funds must actually be deposited with the organization by an underwriter, which funds cannot be repaid until all costs and expenses incurred by the organization in presenting the program have been satisfied. No advertising or publicizing of any commercial product or trade name shall be permitted without prior approval.
- Solicitation on Campus. A recognized student organization is eligible to engage in solicitation activities on campus consistent with University regulations. An organization may engage in commercial solicitation and non-commercial solicitation, although commercial solicitation must take place in or adjacent to the IMU, which is the only campus building designated for commercial solicitation.
For the purposes of this section the term “commercial solicitation” is defined as the selling of items, materials or products, and services by a recognized student organization to persons outside its membership. This includes raffles and other games of chance authorized through the University of Iowa gambling license. Thus, commercial solicitation includes, for example, the selling of literature or the selling of tickets to a public event. Solicitation that is non-commercial in nature is subject to time, place, and manner restrictions.
Financial benefits secured by a sponsoring student organization through solicitation may not be converted to private uses and must be deposited in the organization’s account. The benefits may be donated to a non-profit charity. While University policy permits recognized student organizations to solicit on behalf of commercial for-profit enterprises, University policy regulates the time, place, and frequency of solicitation. An off-campus enterprise whose items or services are being marketed by a student organization may be required to indemnify the University and provide adequate insurance well in advance of the solicitation event as a pre-condition of approval.
On campus, recognized student organizations may only solicit (1) at reasonable times and places, (2) in a manner consistent with the educational purposes of the University, (3) under reasonable conditions imposed by the University officials charged with control of the areas involved, and (4) under any rules prescribed by the Center for Student Involvement & Leadership and Events Services. To receive permission to solicit funds or other valuable assets, a student organization must first file an Event Information Form as explained in sub-section 4 above, and permission must be approved before solicitation may commence. General questions about solicitation should be directed to the Center for Student Involvement & Leadership. All financial transactions shall be handled by the University Box Office to ensure compliance with the solicitation policy.
Nonprofit associations (those granted exemption from taxes by the Internal Revenue Service under Section 501(c)(3) of the Internal Revenue Code) not recognized as student organizations may only solicit in the Iowa Memorial Union. To receive written permission to solicit in the Union, student and non-student organizations must submit an Event Information Form, which is available in IMU Events Services, which is to be signed by a principal representative of the sponsoring organization and an adviser from the Center for Student Involvement & Leadership and which is to be submitted at least 3 working days in advance of the event date. No outside organization may solicit in the IMU for more than 14 days, whether continuous or intermittent, per fiscal year except by contract with the University.
As space permits, each recognized student organization is entitled to a reservation for one table in the designated area within the Iowa Memorial Union for a period of five days per month, consecutive or not. If an organization has not occupied the reserved table within an hour of the scheduled time, the table is forfeited. Forfeited space will be allocated to organizations upon request on a daily first-come, first-served basis. Four organizations can be scheduled for tables at one time. The Event Information Form must still be completed before occupying the table.
If an organization is raising funds by sponsoring an outside vendor to sell their products, the organization must have a written agreement (available from Events Services) with the vendor which entitles the sponsoring organization to at least 25 percent of the gross sales. A copy of this agreement must accompany the Event Information Form. All financial transactions shall be handled by the University Box Office to ensure compliance with the solicitation policy. Each organization maintaining a table in the Iowa Memorial Union is responsible for requiring solicitors to remain behind the table, providing a student member in attendance at the table, and for clearly identifying the sponsoring student organization at each table. All materials, equipment and literature must be confined to the table or the posting strips behind the table. No organization may solicit by accosting individuals or by hawking or shouting.
Requests to solicit in indoor University facilities other than the Iowa Memorial Union should be made to the Facilities Management, Space Planning and Utilization, pursuant to the provisions of the University Operations Manual. Final decisions in response to requests for outdoor solicitation are made by the Vice President for Student Life. When an organization is conducting the solicitation, it must be identified at every location by means of a sign or announcement.
In determining the reasonableness of the time, place, and manner of the solicitation activity planned, the Center for Student Involvement & Leadership, Events Services, and Facilities Management, Space Planning and Utilization shall consider whether the proposed activity conflicts with regularly scheduled University activities or other scheduled events in the area. The effect of the activity on normal pedestrian and vehicular traffic, the availability of alternate facilities, and similar factors may also be considered. Other reasonable time, place, and manner conditions may be imposed as a precondition of conducting the activity (e.g., an applicant may be asked for information regarding the anticipated number of participants and spectators, the adequacy of arrangements for crowd control, parking, and sanitary facilities).
No application shall be denied unless the applicant is apprised of the reasons for the denial. In the case of a denial, an immediate appeal shall be afforded by the vice president.
While observing the rules restricting solicitation on campus, student organization leaders should keep in mind the importance of avoiding conflicts of interest. University policy prohibits a group leader from asking group members for contributions which would benefit the group leader personally. Group leaders who operate a private business must agree to refrain from promoting their business within the student organization. Similarly, group leaders shall not accept price discounts or free tickets, for example, from outside promoters if the discounts are not allocated to all members of the group.
- Political Solicitation. Solicitation by and on behalf of candidates for municipal, county, state, or federal political offices is permitted under limited circumstances. Student organizations that support the election or defeat of a particular candidate, party, or ballot issue may (1) advertise meetings and events on campus bulletin boards; (2) reserve tables in the designated area of the Iowa Memorial Union; (3) reserve designated display cases in the Iowa Memorial Union; and (4) reserve University facilities for meetings and events. These privileges are subject to space limitations and appropriate University regulations regarding use. A visit to campus by a candidate for a non-University elected office or by an agent for such a candidate must be sponsored by a recognized student organization.
Candidates for student government positions must follow election rules for solicitation and posting established by the Student Elections Board.
Information about posting regulations is available at the University Box Office. Residence hall regulations governing political solicitation are available from University Housing, Burge Hall.
- Guest Speakers. Recognized student organizations may invite guest lecturers, panel participants, discussion leaders, or others from off campus to speak or otherwise participate in campus programs, provided such programs are registered at least one week in advance. Event Information Forms are available from IMU Events Services and are to be signed by a principal representative of the sponsoring organization and an adviser from the Center for Student Involvement & Leadership. Final arrangements with guest speakers should not be made by the sponsoring organization until registration has been completed.
In the event the speaker or the issues are controversial, the adviser may require the sponsoring organization (a) to obtain a tenured member of the faculty to chair the program and (b) to provide for the speaker to be subjected to questions from the audience at some time during the program. (For more information, see University Operations Manual Section V-28).
- Posters & Chalking. Student organizations that wish to post throughout the residence halls system must contact University Housing & Dining, 4141 Burge Hall. Student organizations that wish to post only in one residence hall should contact the hall coordinator office for that building. Recognized student organizations that wish to place posters on the Cambus buses must contact the Cambus office, Stadium Drive.
Chalking is defined as the marking of a surface with chalk in order to communicate a message. Recognized student organizations may “chalk” to publicize an upcoming event which that organization is sponsoring that will be open to all students. Chalking is only allowed on the three sidewalks that are the perimeter to Hubbard Park (North, East, and South sides) and T. Anne Cleary Walkway (Jefferson St. to Market St.). The message/artwork must include the name of the sponsoring student organization and may only be created with water soluble chalk (aka “sidewalk chalk”).
The following types of messages may not be chalked under any circumstances, and the University reserves the right to remove any such messages and may impose disciplinary sanctions for them: Any obscenity; any profanity; any form of hate speech; any message threatening individuals or groups of people or to incite physical or psychological harm.
Complaints about chalking may be directed to the Office of the Vice President for Student Life.
Student organizations that fail to comply with this policy may lose the privilege to request funding provided by UISG and may be subject to loss of student organization recognition.
The Office of the Vice President for Student Life has authority to manage this policy and to take action based on it, together with other University policies and all applicable law, with respect to chalking on University property. Facilities Management and other University administrators are authorized to remove any chalking that does not comply with this policy. The Office of the Vice President for Student Life also is authorized
Posters and chalkings displayed in violation of the posting policy will be removed by employees of Facilities Management. Costs associated with removal will be charged directly to the student organization account.
- Display Cases in the IMU. Recognized student organizations and University departments may reserve display cases in the Iowa Memorial Union. Any group may reserve one case for up to two weeks each semester. Display cases are for general use, including political, issue-oriented displays. In the event of controversies resulting from the contents in display cases, the directors of the Iowa Memorial Union and the Center for Student Involvement & Leadership will attempt to arrange a meeting of those organizations involved in order to facilitate an exchange of ideas of diverse vantage points and a better understanding of the ideology or message of the display. If requested and if space permits, Events Office will offer the protesting organization an equal opportunity to use a display case to present its viewpoint. (For more information, see University Operations Manual section IV-4.)
- Printing. The University of Iowa Printing Department is the University’s printer and purchasing agent for printing and related services. All printing services paid for by a university account, including the accounts of recognized student organizations, must be purchased through the Printing Department. Any use of an outside vendor for printing services must be approved in advance by the Printing Department. Printing services include typesetting, copying, duplicating, printing, and any other graphic process or service, such as programs, flyers, brochures, and posters.
- Alcohol. All recognized student organizations must abide by University rules governing possession and consumption of alcoholic beverages. University alcohol regulations are described in Section II (D.) of the Policies & Regulations affecting Students. University policy prohibits the use of University funds for the purchase of alcoholic beverages for events on campus or off campus. In addition, any reference to alcohol in advertising for the activity shall be omitted. In the event that state laws concerning sale, possession, and consumption of alcoholic beverages are not observed during an event sponsored by a student organization, the organization's recognition may be withdrawn.
Alcoholic beverage service will not be available to student organizations sponsoring events in the Iowa Memorial Union where students under the age of 21 are in attendance. Student organizations whose membership consists of students over the age of 21 may request alcoholic beverage service as an amenity to a program held in the Iowa Memorial Union. A Request Form for Alcoholic Beverage Service must accompany the Event Information Form and be submitted to the IMU Events Office no later than 14 working days prior to the scheduled date of the event. If approved, all State, University, and IMU policies and procedures related to the sale and service of alcoholic beverages will be observed. Additional information regarding the sale, distribution, and consumption of alcoholic beverages in the IMU and on the University campus is contained in the IMU Alcohol Beverage Service Policy.
Greek-letter chapters affiliated with the Interfraternity Council or Panhellenic Association must abide by the Events Policy established by their respective governing body.
- Hazing. The Code of Student Life and the Policy on Violence prohibit harassment, assault, and other forms of threatening behavior. When threatening behavior takes place within the context of a student organization or club and is directed at a student interested in participating in group activities, sanctions will be imposed upon the group or club as well as the students. Sanctions up to and including de-recognition from the University are imposed upon a group or club when one or more members or associates of the group or club commit an act of hazing.
In addition to institutional sanctions, a person who commits an act of hazing may be subject to criminal sanctions under section 708.10 of the Code of Iowa . The University defines hazing more broadly than the Code of Iowa criminal definition. In applying the anti-hazing policy to individual cases, the following standards will be utilized during the administrative process to determine whether a hazing violation did occur as alleged.
Hazing is any intentional or unintentional reckless action or situation – with or without consent – that endangers a student or creates risk of injury, mental or physical discomfort, harassment, embarrassment, and/or ridicule – whether on campus or off campus – for the purpose of initiation into, affiliation with, or as a condition for continued membership in any student organization or team recognized by the University of Iowa Student Government or by any other University sponsor.
Acts of hazing include, but are not limited to: compulsory alcohol or drug consumption; physical brutality; psychological cruelty; public humiliation; morally degrading activities; forced confinement; creation of excessive fatigue; required removal or destruction of public or private property; or any other activity that endangers the physical, mental, psychological, or academic well being and/or safety of an individual. Any requirement imposed upon prospective, new, or current members which is not related to the organization's purpose is discouraged and will become the subject of a University investigation once the practice is brought to the attention of the Office of Student Life.
This policy applies to all UI students and all UI student organizations and clubs. Some University programs promulgate anti-hazing policies specifically for students participating in their programs. The Department of Athletics enforces a hazing policy, as does the UI Interfraternity Council and Panhellenic Council. Copies are available at the respective department offices.
University Policy on Student Organization Housing
Organizations which provide off-campus housing to student members (hereinafter "Housing Organizations") must apply for official University recognition in order to utilize the services made available to recognized Housing Organizations. Greek-letter social fraternities and sororities which maintain chapter houses are among the groups included within the category of Housing Organizations. A Housing Organization is responsible for managing its housing unit, enforcing internal chapter rules, and ensuring that relevant national, state, and local laws and regulations are observed in the process.
The University's services for Housing Organizations include assistance with student financial transactions, publicity, membership recruitment, and other services. In addition, Housing Organizations are eligible to use meeting rooms on University property and enjoy other privileges granted to recognized student organizations which do not provide housing. A Housing Organization must comply with applicable regulations described below in order to retain its University recognition and thereby continue receiving these privileges. A Housing Organization which fails to comply with applicable regulations is subject to disciplinary action by student-run governing boards and/or the vice president. The Center for Student Involvement & Leadership advises the local student-run governing boards which are authorized to regulate the system of affiliated student organizations.
As used below, "Undergraduate Residence Groups" refers to Greek-letter associations affiliated with an undergraduate governing board listed below. Fraternities recognized by an academic college are referred to as "Professional Residence Groups." Throughout this section, "fraternity" refers to all-male fraternities, all-female sororities, and mixed-gender fraternities.
- Undergraduate Residence Groups
- Governing Boards. Undergraduate men’s and women’s fraternities are governed by the Interfraternity Council, Panhellenic Council, and National Pan-Hellenic Council, which may establish, consistent with the University Policy on Human Rights, additional rules and regulations for recognition of new fraternities, membership selection standards, and standards of conduct. All amendments to the constitution or bylaws of the Interfraternity Council, Panhellenic Council, and National Pan-Hellenic Council (including the Risk Management Policy) shall be forwarded to the vice president for review and approval. As explained in subsection (c) below, these governing organizations may sanction student organizations subject to their authority that are found in violation of the governing organization’s regulations. Recognized student organizations affiliated with these governing bodies which do not maintain residential facilities are subject to the rules promulgated by these governing bodies.
- Recognition Procedure. An Undergraduate Residence Group (“Group”) must comply with the recognition, re-recognition, and organizational change procedures applicable to non-housing organizations outlined in section III.A. In addition, each Group must provide information upon request to the Center for Student Involvement & Leadership. The possession or consumption of alcohol is prohibited in recognized undergraduate residence group housing except where explicitly authorized in writing by the Vice President for Student Life. The current version of the undergraduate residence group housing alcohol policy is available in the Center for Student Involvement & Leadership.
- Disciplinary Action by the Fraternity/Sorority Standards Boards.Student-led boards investigate and adjudicate minor (i.e., non-suspension) complaints alleging violations of rules promulgated by governing councils except in cases investigated by the Office of the Dean of Students. In determining whether sanctions are warranted against a Group under investigation by the designated governing board, representatives of the Group which has been accused of misconduct will be provided reasonable notice and an opportunity to be heard prior to the board’s final decision.
If organizational funds were allocated in violation of University policies or a member or members of the Group under investigation violated University regulations (1) at an event sponsored by the Group or (2) in the course of the Group's affairs and the Group failed to exercise reasonable preventive measures, the designated governing board may place a Disciplinary Warning in the Group's disciplinary file, place the Group on Disciplinary Probation, or restrict the Group's privileges. A Group may appeal an adverse decision of the standards board. If a Group has exhausted its remedies within the fraternity/sorority community and is not satisfied with the outcome, the Group may ask the dean of students to review the governing board's decision.
If the designated governing board recommends de-recognition of the Group under investigation, the governing board's findings and recommendation shall be referred to the dean of students, who has the authority to revoke a Group's official recognition as set forth below.
- Disciplinary Action by the Dean of Students. Ordinarily, allegations of minor violations of Group regulations are resolved by the student governing board authorized to impose sanctions as described above. Depending upon the gravity of the allegations and the Group’s prior disciplinary record, allegations of misconduct may be resolved by the dean of students. The dean of students, in consultation with the Center for Student Involvement & Leadership, is authorized by the University to revoke a Group’s official recognition, place the Group on Probation, or restrict the Group’s privileges if (a) organizational funds were allocated in violation of University policies or (b) a member or members of the Group violated University regulations (1) at an event sponsored by the Group or (2) in the course of the Group’s affairs and the Group failed to exercise reasonable preventive measures.
Activity that takes place on property owned or controlled by the Group is considered "in the course of the Group's affairs." Activity on non-Group property may also subject a Group to University sanctions depending upon the circumstances. Hazing activity involving Group pledges no matter where the activity occurs, violates University regulations and subjects the Group to University sanctions including a loss of University recognition.
In addition to observing all University rules, a Group that is chartered by a national organization must maintain its affiliation with the national organization in order to retain its University recognition. University recognition of the Group will cease when the national organization no longer recognizes or sponsors the Group as an active organization. Once the national organization has officially returned the Group to affiliation status, Group representatives may apply to the University for recognition, although re-recognition is not guaranteed. When the University de-recognizes a group for violating University rules but the Group remains affiliated with the national organization, the Group will not regain their University recognition by virtue of their relationship with the national organization.In determining whether policy violations occured and sanctions are warrented, the procedure followed will provide the Group accused of misconduct reasonable notice and opportunity to be heard on the merits of the complaint prior to the final decision. Using a preponderance of evidence standard of proof, the dean of students shall determine, after meeting with representatives of the Group, whether the accused student organization did or did not violate University regulations as alleged. If it is determined the University rules were violated, the dean has authority to place the Group on probation, require education for the Group officers and/or members, or impose other sanctions less than revocation. During the investigation, interim sanctions may be imposed as provided in Section III.A(8). Determining interim sanctions is the responsibility of the dean of students.
In those cases where the dean of students or collegiate dean is prepared to revoke the organization’s recognition based upon the results of the investigation, an administrative hearing shall be scheduled consistent with the formal hearing procedures set forth in the Student Judicial Procedure. If the hearing officer determines the student organization is responsible for the violation of University regulations, the dean of students or the collegiate dean shall impose sanctions, which may include revocation of recognition.
If a Group is not satisfied with the permanent sanction decision made by the dean of students following the investigation, representatives may appeal to the president of the University or designated representative. Appeals must be filed in the Office of the President, or designated representative with supporting materials (if desired) within 10 University business days following receipt of the written notification of the hearing officer's decision. Following a hearing, representatives may appeal to the University president or designated represenative if the Group is not satisfied with the administrative hearing officer’s decision. Appeals must be filed in the Office of the President or designated representative with supporting materials (if desired) within 10 University business days following receipt of the written notification of the hearing officer’s decision.
The Group’s written petition for appeal should specify the grounds for appeal. No new evidence will be received with respect to the hearing officer’s findings of fact and the interpretation and application of the conduct regulations. The decision by the president (or designee) on appeal usually will be transmitted to the Group within 30 calendar days of the president’s receipt of the Group’s appeal petition. The president may provide additional time for response by the dean of students and rebuttal by the Group. During the appeal, sanctions imposed by the dean of students shall remain in effect.
- Applicable Regulations. For purposes of this section, “University regulations” includes, but is not limited to, the constitution and by-laws of the relevant governing board(s), the board’s Risk Management Policy, the University Policy on Human Rights, the conduct regulations in the Code of Student Life, and the University Policy Regarding the Use of Illegal Drugs & Alcohol.
- De-Recognition. An Undergraduate Residence Group that has lost its recognition is no longer eligible to affiliate with a governing body and may not participate in activities sponsored by the governing body or by organizations affiliated with the governing body. Because a de-recognized Group is not entitled to University services available to recognized Housing Organizations, Group members may not participate in a structured formal recruitment or utilize the Fraternity Business Service, for instance. In addition, a de-recognized organization is not eligible to use meeting space on University property or enjoy other privileges granted to registered student organizations.
- The Code of Student Life. Individual members of a Group accused of misconduct may be disciplined under the Student Judicial Procedure (refer to Section II). Responsibility for enforcing the Code of Student Life lies solely with the dean of students. In order that the dean of students may determine whether formal charges should be filed against individual group members under the Code of Student Life Judicial Procedure, a copy of the governing board’s findings shall be referred to the dean of students upon request.
- Chapter Finances. Unless the vice president has granted an exception, each Undergraduate Residence Group must conduct all financial transactions through the Fraternity Business Service in the Office of Student Life and comply with its rules.
- Housing Law Compliance. Each Undergraduate Residence Group must provide safe and healthful lodging and cooperate with city or state agencies responsible for enforcing applicable laws.
- Reviews. In order to determine whether a Group is in compliance with governing board regulations, University officials may from time to time review the Group’s record. Information gathered as part of the review may include, but is not limited to, the following topics: aggregate grade-point averages, membership figures, financial reports, internal rules and policies, insurance coverage schedules, educational programs for members, safety and security precautions, compliance with relevant municipal ordinances and state laws, and complaints to the Iowa City police.
- Professional Residence Groups
- General Policy. The responsibility for the regulation and governing of professional fraternities which maintain chapter houses shall be that of the dean of the respective college. Professional fraternities recognized by the College of Medicine and the College of Dentistry maintain chapter houses, and a fraternity of chemistry students enrolled in the College of Liberal Arts and the Graduate College maintains a chapter house.
- Salutary Living Environment. So that students may choose from several different types of living arrangements, the University provides services to professional student organizations which maintain living quarters for members. Prospective members may find that living in quarters maintained by students in their professional field of study will supplement the work of the classroom in individual development. The University requires that professional residence groups cooperate with city or state agencies responsible for enforcing applicable health and safety laws. Professional residence groups are also obliged to observe relevant University policies in their housing facilities, including the anti-hazing policy and the Sexual Misconduct Policy.
- Financial. Each professional chapter may conduct financial transactions through the Fraternity Business Service in the Center for Student Involvement & Leadership.
Registration of Student Automobiles
All students who own or operate any motor vehicle within the Iowa City area must register the vehicle within 48 hours of their initial operation of the vehicle in the Iowa City area. Registration forms and applications for parking privileges will be available at the beginning of each semester at a time and place specified in an academic registration handout and as posted on the Parking & Transportation web site www.uiowa.edu/~parking. At other times, registration may be accomplished at the Parking Division office located in the IMU Parking Ramp. See The University of Iowa Motor Vehicle and Parking Regulations for complete information.
Lost & Found
The University Lost and Found Office is located on the southwest side of University Capitol Centre (200 S. Capitol Street) on the lower level.
Hours: Monday and Tuesday 10:30 AM-6:30 PM;
Wednesday-Friday 9:00 AM-5:00 PM
Closed weekends and University holidays
Lost and Found
Iowa City, IA 52242
To report a lost item, please contact us by phone or e-mail. Describe the item in detail. Be sure to leave your name and phone number. Please allow at least 2-3 days for us to contact you. This may allow time for the lost item to arrive at our facility.
If you have found an item and wish to turn it into the Lost and Found, our hours are listed above. You may also send items to us via Campus Mai
Reporting Correct Residential Address and E-mail Address
Every student is required to report his or her correct residential address at the time of registration each semester or session. Address changes must be submitted on ISIS or in person at the Office of the Registrar (Registrar Service Center, 17 Calvin Hall). Any change of residence made during the semester or session must be reported within three days. Failure or refusal to comply with this regulation may result in restriction of registration. Reporting erroneous addresses is prohibited by the Code of Student Life and may result in disciplinary sanctions in addition to restriction of registration.
The current address must be reported to the University Registrar and must be the student's actual residing address. Reporting the parent's address is not acceptable unless the student is currently living at the parent's address or is enrolled in a study abroad program. Students interested in routing U-bills to the parent's address may do so on-line at http://isis.uiowa.edu by clicking on "Student Records" then "University Bill". Routing home a U-bill does not change the student's local address and does not satisfy the requirement to provide the Registrar with a current residential address.
With regard to electronic addresses, official correspondence from the University is regularly sent to students by electronic mail. Every student is considered to be on notice of the information contained in official University e-mail messages sent to the student's official e-mail address. In order to remain enrolled, every student must register an e-mail address with the University of Iowa and maintain his or her account so that all official University e-mail is deliverable. In composing messages, students are expected to comply with all of the University’s information technology policies, available at http://cio.uiowa.edu/Policy/.
All students are assigned an official University email alias (firstname.lastname@example.org), hereafter referred to as the official University email address, and provided a University of Iowa target email account. All official University e-mail is sent to this official University email address. E-mail accounts with the University of Iowa are created through ISIS athttp://isis.uiowa.edu by clicking on "My UIowa," then "My Email," and "Request Email Account.” A student can update his or her target address via ISIS at http://isis.uiowa.edu by clicking on "My UIowa," then "My Email," and "Update Email Routing Address.” For more information about e-mail and e-mail support see the URL http://its.uiowa.edu/hawkmail.
While it is not recommended, a student may change his or her routing address through ISIS by clicking on "My UIowa," then "My Email," and "Update Email Routing Address." (In other words, a student may elect to route e-mail addressed to his or her official University e-mail address to an account such as Gmail or Yahoo) Students who route their e-mail to another e-mail address do so at their own risk and are responsible for all information, including attachments, sent to any other e-mail account. The University is not responsible for e-mail routed to any other e-mail address or for any difficulties that may occur in the proper or timely transmission or access of e-mail routed to any unofficial email address. A student’s failure to receive or read in a timely manner official University communications sent to the student’s official e-mail address does not absolve the student of the responsibility to read and comply with the content of the official communication. Faculty may legitimately assume that a student’s official University e-mail address, as available on class rosters, is a valid mechanism for communicating with a student and may use e-mail for communicating with students registered in their classes.
Mandatory Student Fees Policy
Mandatory Student Fees at the University of Iowa (revised March 2011)
Students enrolled at the University of Iowa are assessed tuition based on their program of study. Most students are also assessed mandatory fees that help pay for the facilities and services available to them.Mandatory fees are not based on an individual’s use of facilities or services. The list below describes the various mandatory fees in effect for UI students. The complete version of the mandatory fee policy, which includes a list of exempted categories, can be found at: http://registrar.uiowa.edu/LinkClick.aspx?fileticket=9eQ4RAFMRt8%3d&tabid=202
The technology fee supports instructional computing demands by providing financial support to improve the quality and quantity of student computing resources (facilities, equipment, and services) and library and other information sources.
The student health service fee is assessed to students enrolled for more than four (4) semester hours in a session. This fee allows a student access to the SHS to see a doctor with no office visit charge as many times during the semester as he/she needs. This fee also covers health promotion services including fitness assessments, nutrition counseling, etc. Patients who have been assessed the student health fee still must pay for lab tests, supplies, physicals, immunizations, procedures (such as wart removal) and other costs.
The student activity, student services, and student union fees provide funding to support the multitude of activities (student organizations/activities; partnership of student governments) and services (Cambus/Bionic Bus; Daily Iowan) available to UI students, both on and off campus.
The building fee contributes to funding for certain construction projects on the UI campus.
The arts and cultural events fee supports cultural events and performances on campus that are free to students. The fee also subsidizes some of the cost of student admission to any ticketed event produced by the Division of Performing Arts. (Students are admitted at a reduced price.)
The recreation fee supports the operation and maintenance of Recreational Services facilities on the UI campus, including the new Campus Recreation and Wellness Center (CRWC), as well as programmatic offerings of Recreational Services. The establishment of the fee was essential for the construction of the CRWC and is used to help pay the debt service on the facility. Beginning with the fall 2010 semester, a Recreational Services membership is required to access all recreation facilities on campus, including the CRWC, Field House, Hawkeye Tennis & Recreation Complex (HTRC), Fitness East and Recreation Building. A Recreational Services membership is included in the recreation fee. Once inside the facilities, most activities, including swimming, fitness, rock climbing, racquetball, basketball, volleyball, and Group Exercise classes are included with the membership. Beyond access to all recreation facilities on campus, members also receive discounts on program registration (including Lesson Programs, Rowing, Tennis Programs, Aquatics and Adventure Trips), and reduced tennis court fees.
The career services fee is assessed to undergraduate UI students. The University of Iowa Pomerantz Career Center is a world-class facility with a national reputation for excellence. The Center directly serves more than 20,000 students from the Henry B. Tippie College of Business, the College of Engineering, and the College of Liberal Arts and Sciences. The services provided are centralized and comprehensive. The administration of the Center is organized into seven distinct but integrated areas. For more information, visit Career Center web site at http://www.careers.uiowa.edu/overview.html.
The professional enhancement fee is charged to all enrolled students enrolled in the Graduate College. The Graduate College offers many professional enhancement opportunities, including: Professional Development Workshops/Programs; Scholarly Integrity; Sponsored Programs – Grant Writing; and the Jakobsen Conference/Forum.
A student who will not be on campus during the entire session may apply for a mandatory fee waiver. A student eligible for a mandatory fee exemption must submit an appeal form to the Office of the University Registrar. The form is posted at http://registrar.uiowa.edu/LinkClick.aspx?fileticket=jG2EoOUDF98%3d&tabid=202. Appeal requests will not be accepted after the last day of classes of the academic term.
Student Government Activity Fee Refund/Reallocation
Each semester students pay a Student Activity Fee. A portion of the Student Activity Fee is allocated to General Student Organizations. The University has determined that its mission is served if students have the means to engage in dynamic discussions of philosophical, religious, scientific, social and political subjects in their extracurricular campus life.
Registered students may request a refund or reallocate the portion of the fee allocated to General Student Organizations. A request for a refund will be credited on the student's University Bill each semester, while a request for reallocation will be designated to a campus-wide service chosen each year by the student governments. To avoid automatic allocation for the 2011-12 academic year, request forms must be submitted to the University Billing Office, Room 5 Calvin Hall no later than September 23. Requests for a one semester refund/reallocation will not be allowed except for new students registering for second semester only who submit a request form by February 14. Additional information is available from the University of Iowa Student Government, 260 IMU, 335-3859.
E. Voter Registration
To register to vote, a voter registration form must be completed and delivered or mailed to the County Auditor’s office. Forms are available at the Johnson County Auditor’s office (County Administration Building). Voter registration forms and information about local election rules (including registration deadlines) are available on the Internet at the following link:
Picture Student Identification
University policy requires that official student identification cards include a picture. A student registered for course work conducted at an off-campus site may apply for a no-picture identification card for library use only. For more information about student identification cards, contact the ID Card Office, 4 Jessup Hall.
The following information is distributed to students as required by the Student Right-to-Know and Campus Security Act of 1990.
Historically, more than 65 percent of students entering directly from high school receive a baccalaureate degree from The University of Iowa within the six-year completion period established by the Student Right-to-Know and Campus Security Act.
The most recent graduation rate available is calculated using the number of students enrolled full-time for the first time at The University of Iowa in the Fall Semester of 2006. Of these 4,256 students, 69.8% had graduated by August of 2012. For purposes of calculating the six-year graduation rate, students who transferred to other colleges and universities are included within the original 2006 cohort (4,256) but are not counted as UI graduates. The 2006 cohort graduation rate would be even higher if it included these transfer students, who were presumably in good academic standing when they transferred.
Students found responsible for a violation of the Code of Student Life may be placed on Disciplinary Reprimand or Disciplinary Probation for a specified period of time. Anecdotal experience is that students without a good support system will often will have additional Code violations during the probation period, especially first-year students. These violations could lead to a suspension of a student for at least one semester. To assist students, the Critical Mentoring and Student Support program (Critical MASS) has been established with UI faculty, staff, and graduate students serving in the mentor role. It is expected that Mentors have at least one year with the University of Iowa.
Critical MASS mentors provide support and a faculty/staff/graduate student connection for referred students.
Goals of the Critical Mass program
- To provide a connection between referred students and a knowledgeable, caring faculty or staff member on campus.
- To create a “check-in” system meant to increase accountability for personal behavior on the student’s part.
- To implement an early intervention system that will facilitate referrals for needed academic and other support services.
This program is assessed by measuring reductions in second violations of the Code of Student Life.
Meeting with the student
A Critical MASS mentor will be asked to meet regularly (4 times) with an assigned mentee. This check-in should be in person (about sixty minutes), but email or phone check-ins at other times can be used. The purpose of the check-in is to see how the student is doing, monitor their progress toward their substance use goals (e.g., not using alcohol at all, or using moderately, depending on the student and the situation), and provide them with information about additional resources on campus, if needed.
As a mentor meets with a student, the mentor will certainly find that the student may benefit from connection with other services on campus, such as the University Counseling Service, Student Health Service, or academic support services, such as a writing center, a tutor, or academic advising. A list of common resources will be provided to mentor. If a mentor becomes concerned about a student’s safety or well-being, please contact the Office of the Dean of Students.
What’s expected of Critical MASS mentors
All Critical MASS mentors will be asked to attend an annual training session and to provide regular updates to the Office of the Dean of Students. Mentors will meet with their mentee a total of four times over three to four months. These updates can be brief utilizing the online template with the main focus on anything requiring action by the Dean of Students. The average time committment is 6-8 hours total.
A note about boundaries
Faculty, staff, and graduate students are volunteering to take on this role because they care about students and their success. The mentor’s role as a Critical MASS mentor is to provide support and connect students with appropriate resources. However, it is the student’s responsibility to take action. A mentor is not expected to make calls or accompany students to appointments, etc. While, mentors are certainly welcome to form a more personal relationship with your student(s)—for instance, having your meeting over lunch—it is not required. Mentors are expected to understand and uphold FERPA guidelines.
What’s expected of the student
The student should contact the mentor within three days of notification and meet in person within two weeks of notification. The student is expected to set up each meeting and attend each meeting. If a student is unable to attend a meeting there should be communication with the mentor and a meeting rescheduled. Failure to attend a meeting may result in further Code of Student Life violations.
Reflections from Mentees:
- "It was a very informative program and I believe it should be offered to more than just the students who get in trouble." 2015-2016 Mentee
- "I enjoyed this program. I liked how my mentor was not judgmental and was willing to help me if I did indeed need it. I think this program is beneficial." 2014-2015 Mentee
- "[The program] didn't just focus on what you did, but helped find clubs and programs that will help with my future career option(s)." 2013-14 Mentee
- "My mentor was great. We never had a problem scheduling a time or place to meet. I didn't dread the meetings like I thought I would." 2013-14 Mentee
- “I learned there are great people here at the University of Iowa that I can go to if I need help.” 2012-13 Mentee
- “Developing a good relationship with my mentor really made things easy and I can now contact her whenever I need guidance or someone to talk to.” 2011-12 Mentee
Reflections from Mentors:
- "...this program has reminded me to view situations from the perspective of the individual who is experiencing the situation. Everyone will see things differently, and although one thing may seem like a cut-anddry decision to make for someone, it can be totally different for someone else." 2015-2016 Mentor
- "Connect about more than just what the student is there for. From my experience, my student seemed intimidated at first, but when I was able to talk about basketball, rapport started to build. We both enjoyed the conversation around this topic so much that our second appointment took place in the Fieldhouse so we could shoot baskets. I felt like this really helped my mentee open up to me and feel more comfortable." 2014-2015 Mentor
- "Students have a lot going on in their lives besides school work. I know this, but it never hurts to be reminded that students are complicated human beings just like the rest of us and being a student is only one facet of their life." 2013-14 Mentor
- “This experience has helped me appreciate the difficulties students have today when adapting to a new environment. It also helps me have a greater appreciation of our mission of helping students learn and become better citizens” 2011-12 Mentor
- “It’s not always easy to have difficult conversations, but my experience with CMASS has certainly improved my ability to listen, empathize, and advise.” 2011-12 Mentor
Federal Student Aid Penalties for Illegal Drug Convictions
According to an act of Congress, students convicted in court of illegal drug violation are not eligible to receive federal financial assistance. Federal assistance includes grants, loans, and work assistance otherwise provided to eligible college students under Title IV of the Higher Education Act. The period of non-eligibility begins on the date of the conviction and remains in effect until the student has met the rehabilitation requirements as specified in Public Law 105-244, Title IV, Part G, Section 483(f)(1)(r)(1).
The prohibition on federal aid applies to any student who has been convicted of any offense under any Federal or State law involving the possession or sale of a controlled substance as defined by section 102(6) of the Controlled Substances Act (21 U.S.C. 802(6)). Laws regulating distilled spirits, wine, and malt beverages are not included within the definition of “controlled substance.”
For information on the health effects of illegal drugs, the criminal penalties for federal law violations, and state criminal penalties, refer to the tables in Part VI of the Dean of Students' policy website index.
Each year the Office of the Dean of Students produces an annual report.
Questions regarding the Annual Report should be directed to the Office of the Dean of Students at 135 Iowa Memorial Union or 319-335-1162
Dean Clearance Letters
The Office of the Dean of Students (DOS) and Student Conduct Office provides certification or clearance letters upon request to undergraduate students needing verification of whether they have been subject to University disciplinary action. Dean clearance letters may be necessary for students wishing to transfer from the University of Iowa to another institution, applying to a graduate or professional school, or requested by a place of employment, study abroad office, law board examiners, or the United States military. Often times, the form is created by the institution or organization that requires the verification. Forms should be dropped off or sent to the Office of the Dean of Students for processing. DOS staff will fill out the form and can mail it to you to deliver to the other institution. In some cases, the letter may be sent directly to the other institution. If no form is provided to you by the institution to which you are applying, the Office of the Dean of Students may be able to provide a clearance letter on DOS letterhead and mail it directly to the institution.
In all cases, it is the responsibility of the applicant to determine which forms are required by the institution to complete the application process. Applicants should contact the Office of the Dean of Students well in advance of the deadline in order to avoid your application being rejected for lack of timeliness.
Information for Undergraduates Transferring to Another Institution
- Step 1. If you have a form, read the form carefully to see if there is a question about academic credentials.
- If the form is a Common Application Form or a form requiring verification of your academic credentials, the form first needs to be filled out by your academic college (such as Business, Engineering, or the College of Liberal Arts & Sciences). Instruct your academic college to fill out their portion and route the form to the Office of the Dean of Students (135 IMU) to be filled out and mailed.
- If the form does not have a question about academic credentials, bring the form directly to the Office of the Dean of Students (135 IMU).
- Step 2. Authorize UI staff to release your information to the institution.
- If you are using the form provided by the institution to which you are applying, look for the waiver question. Sign the waiver on the form which allows the Office of the Dean of Students to release information regarding your record while a student at the University of Iowa.
- Step 3. Help us track your letter. When you drop off the form at the Office of the Dean of Students or your academic college, provide an additional sheet listing:
- Your name and University ID number
- The fax number or address of the insitution where the form should be sent
- If the institution to which you are applying requires a clearance letter from the Dean of Students but does not use a standard form, send an email to email@example.com requesting a Dean Clearance letter. Include in your email:
- Your name and University ID number
- Name of the college to which you are applying
- Address or fax number where the letter should be sent
- Any additional information requested by the college
- Anticipate 7-10 business days to process.
Information for Applicants for Graduate/Professional School, Places of Employment, Study Abroad Office, Law Board Examiners, Military
- Step 1. If you have a form, read the form carefully to see if there is a question about academic credentials.
- If the form requires verification of your academic credentials, the form first needs to be filled out by your academic college (such as Business, Engineering, or the College of Liberal Arts & Sciences). Instruct your academic college to fill out their portion and route the form to the Office of the Dean of Students (135 IMU) to be filled out and mailed.
- If the form does not have a question about academic credentials, bring the form directly to the Office of the Dean of Students (135 IMU).
- Step 2. Authorize UI staff to release your information to the institution
- If you are using the form provided by the institution to which you are applying, look for the waiver question. Sign the waiver on the form which allows the Office of the Dean of Students to release information regarding your record while a student at the University of Iowa.
- Step 3. Help us track your letter. When you drop off the form at the Office of the Dean of Students or your academic college, provide an additional sheet listing:
- Your name and University ID number
- The fax number or address of the institution where the form should be sent
- If the institution to which you are applying requires a clearance letter from the Dean of Students but does not use a standard form, send an email to firstname.lastname@example.org requesting a Dean Clearance letter. Include in your email:
- Your name and University ID number
- Name of the college to which you are applying
- Address or fax number where the letter should be sent
- Any additional information requested by the college
- Anticipate 7-10 business days to process.
Department of Public Safety
Safety & Respect
Controlled Substances - Uses & Effects
Please see https://dos.uiowa.edu/assets/tablea.pdf
Federal Tracking Penalties - Marijuana and Penalties for Possession
Please see https://dos.uiowa.edu/assets/tableb.pdf
Penalties under Iowa Law for Manufacturing, Delivering, Possessing with the Intent to Deliver a Controlled Substance, a Counterfeit Substance or a Simulated Controlled Substance
Please see https://dos.uiowa.edu/assets/tableC1.pdf
Summary of Penalties for Various Offense Categories
Please see https://dos.uiowa.edu/assets/tabled.pdf