2018-2019 Academic Year - Current
The Office of Student Accountability is dedicated to encouraging responsible community behavior, educating UI students, and facilitating accountability in situations where violations of the Code of Student Life have occurred. When incidents happen, primarily on campus, and UI students are involved, our office is the main university entity that works with students to resolve disciplinary matters. We also ensure that students receive fair treatment in all hearings. Students, faculty and staff who believe there has been a violation can contact the Office of Students Accountability to discuss options available for reporting incidents to the appropriate authorities. Office staff can assist victims of assault or harassment by a University student, and they can also direct you to educational programs on a variety of related topics.
- Student Bill of Rights
- Policies Related to Student Rights and Responsibilities
- Student Records Policy
- Student Complaints Concerning Faculty Actions
- Student Complaints Concerning Actions By Teaching Assistants
- University Policy on Human Rights
- Office of the University Ombudsperson
- University Policy on Sexual Harassment
- University Policy on Consensual Relationships Involving Students
- University Policy on Anti-Harassment
- Student Employee Grievance Procedure
- Complaints of Discrimination
- Disability Protection Policy
- Anti-Retaliation Policy
- Statement of Religious Diversity and the University Calendar
- Sexual Misconduct Involving Students, including Sexual Assault and Sexual Harassment
- Code of Student Life (2018-2019 academic year)
- Student Misconduct Procedure (2018-2019 academic year)
- Academic Misconduct
- Policy Regarding Use of Illegal Drugs and Alcohol
- Responsible Action Protocol
- Minimum Sanctions for Violations of the University Alcohol and Drug Policies
- Uniform Rules of Personal Conduct at Universities Under the Jurisdiction of the State Board of Regent
- Judicial Procedure for Alleged Violations of the Regents’ Rules of Personal Conduct
- Legal Assistance for Students
- Use of Campus Outdoor Areas
- Campus Policy on Violence
- Policy on Acceptable Use of Information Technology Resources
- Frequently Asked Questions about Code of Student Life
- Flowchart for Student Misconduct Procedure
- Registration of Student Organizations
- Administration of Student Organizations
- Discipline of Registered Student Organizations
- Registration of Student Automobiles
- Lost & Found
- Reporting Correct Residential Address and E-mail Address
- Mandatory Student Fees Policy
- Voter Registration
- Picture Student Identification
- Graduation Rate
- Critical Mentoring and Student Support (Critical MASS)
- Federal Student Aid Penalties for Illegal Drug Convictions
- Annual Reports
- Dean Clearance Letters
- Preferred First Name Policy
Campus Crime Policies & Statistics
- Controlled Substances - Uses & Effects
- Federal Tracking Penalties - Marijuana and Penalties for Possession
- Penalties under Iowa Law for Manufacturing, Delivering, Possessing with the Intent to Deliver a Controlled Substance, a Counterfeit Substance or a Simulated Controlled Substance
- Summary of Penalties for Various Offense Categories
Student Bill of Rights
It is the policy of The University of Iowa that each student shall be guaranteed the following rights and freedoms; enumeration of the rights or registration at the University shall in no manner be construed to nullify or limit any other constitutional or legal rights or freedoms possessed by students as citizens or residents of the United States or the State of Iowa:
- The right to participate freely in University-sponsored services and activities consistent with the University Policy on Human Rights; that is, without discrimination based on any classifications that deprive the person of consideration as an individual.
- The right to obtain a clear statement of basic rights, obligations, and responsibilities concerning both academic and nonacademic student conduct.
- The right to be evaluated in the classroom solely on the basis of academic achievement and fulfillment of educational requirements with freedom of expression protected and respected.
- The right to organize and join associations in order to promote common interests.
- The right of protection from the creation and maintenance by the University of records specifically reflecting the student’s beliefs or their political activities and associations, and the right of assurance that only the names of organizational representatives and the organization’s financial status be included as part of the public record of student organizations maintained by the University.
- Consistent with federal and state laws, the general right of protection from the release of non-directory information to persons outside the University community of academic, organizational, and disciplinary records without the express consent of the student or a court order.
- The right to petition for changes in either academic or nonacademic regulations, procedures, or practices.
- The right to be represented by a democratic student government.
- The right to have clearly defined means to participate in the formulation and application of institutional policy affecting both academic and nonacademic student affairs. The student’s participation shall include the right to gain access to information, to express views, and to have these views considered.
- The right of protection from the placement of non-University financial obligations on the student’s University account without the express consent of the student.
- The right to be free from disciplinary action by the University for misconduct except under reasonable rules which have as their substantive basis the protection of some clear and distinct interest of the University as an academic institution.
- The right to due process in any action brought or taken by the University against the student which can reasonably be expected to affect the student’s status with the University or any of its constituent parts or agencies.
- The right to protection from ex post facto regulations
Policies Related to Student Rights and Responsibilities
As in the broader community, many of the values and standards of behavior desired in an academic community are best transmitted by example, persuasion, and mutual respect. Beyond the unwritten code which governs us, however, is the need for formal, written policies and procedures which will ensure due process to any and all who become involved in a dispute or conflict within the academic community.
These policies and procedures—which are furnished to every member of the student body so that all might become familiar with them—are essential to the spirit of cooperation, compromise, and civil behavior which underlies productive human relationships. In short, the policies and procedures contained herein are the real-life mechanisms by which the University remains a place where essential rights and freedoms are preserved. These freedoms and rights include, but are not necessarily limited to, the freedom to teach, the freedom to learn and pursue truth no matter where that pursuit may lead, the freedom of speech, and the freedom of assembly. All communities must adopt whatever regulations their members require to ensure that conflict or misconduct does not diminish the rights of free people. Acceptance of and adherence to these fundamentals of freedom are necessary for continued membership in the community. When members of the University community consider what matters may require regulation by written code, these guidelines apply.
- All the University’s resources must be fully employed in the intellectual and personal development of its students.
- Institutional regulations should be adopted only when necessary to the achievement of the University’s academic goals, the safety and freedom of individuals, or the orderly operation of the University.
- Students should be encouraged to participate, through orderly procedures, in the establishment and revision of regulations governing their conduct.
- Regulations should be clearly stated and made conveniently available to every student.
- Disciplinary action for violation of regulations should be corrective, rather than punitive. Depending upon the circumstances of a case, corrective action may entail separation from the University or expulsion.
- Disciplinary procedures should be consistent with the principles of due process, channels of appeal should be clearly defined, and information relating to appeals should be readily accessible to all students.
Institutional regulations cannot provide specifically for every question of conduct under every set of circumstances which might arise; they are intended to define the practices ordinarily necessary to maintain working order in a complex system and to protect the essential freedoms of everyone in the community.
Advice on and review of University policies and regulations rest with general University committees. Committees dealing with the activities of students include students. Representatives of the appropriate administrative offices serve as consultants to committee members.
Student, staff, and faculty members may introduce topics for the agenda, debate proposals, and vote on all recommendations. Student members can contribute most effectively to the work of the committees by maintaining regular lines of two-way communication with the student government and with other groups and individuals interested in their committees’ particular areas of concern. As members of the larger community of which the University is a part, students are entitled to all the rights and protections enjoyed by other members of that community. By the same token, students are also subject to all civil laws, whose enforcement is the responsibility of duly constituted civil authorities, with whom the University has a policy of full cooperation. It should be emphasized that when a student’s violation of civil law also adversely affects the orderly operation of the University, the University must enforce its own regulations regardless of any civil proceedings or dispositions.
Final authority in all cases rests with the University president and the State Board of Regents. Included here are the primary statements of University policies on rights and responsibilities of students. It is to your advantage to give them a careful reading and to keep your copy at hand for reference.
Interim changes in regulations are published by mass e-mail. A complete set of current general University regulations is always available in the Office of the Dean of Students. For information on curricular matters, consult the appropriate college office.
Student Records Policy
The Family Educational Rights and Privacy Act (FERPA), a federal law, affords students certain rights with respect to their education records. They are: (1) the right to inspect and review education records within 45 days of the day the University receives a request for access; (2) the right to request the amendment of the education records that the student believes are inaccurate or misleading; (3) the right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent; and (4) the right to file a complaint with the U.S. Department of Education concerning alleged failures by the University of Iowa to comply with the requirements of FERPA. The address of the Family Policy Compliance Office, which administers FERPA, is 400 Maryland Avenue, S.W., Washington, DC, 20202-4605. Whether or not a student elects to contact the U.S. Department of Education, they are welcome to file an internal complaint with the University of Iowa Office of the Registrar (Room 2, Jessup Hall, email@example.com)
The University defines the following categories as directory information under FERPA: name; local address; permanent/hometown address; telephone number; photographs and video recordings of students in public and non-classroom settings; HawkID and UI e-mail address; major fields of study; college of enrollment; dates of attendance, including the current classification or year; full-time/part-time enrollment status; degrees, certificates, honors, scholarships and awards, not including monetary amounts, received as well as those applied for during the current academic term; height and weight of athletic team members; information about participation in officially recognized University activities and sports; information about participation in study abroad not including location; and employment information including: job title, department, work phone number, and work address when employed in a position that requires student status. The University’s online student directory lists only name, HawkID, UI e-mail address, college of enrollment, and employment information.
The University has authority under FERPA to release directory information regarding a current or former student to anyone without the consent of the student. For students who request confidentiality of directory information, the University will not release directory information to the general public. Students interested in restricting the release of directory information should contact the UI Service Center, 17 Calvin Hall, or place a restriction on your information via MyUI . To restrict your address using MyUI, go to Student Information > Student Life Management > Address Change/Update. Some student employees are not permitted to restrict their name, office address, e-mail, or office phone number.
Directory information not restricted from release by the student is subject to public release and inclusion in University directories.
Students are entitled to restrict the release of directory information, and former students may restrict address and telephone number. A request to restrict directory information will remain in effect until revoked by the student in writing.
To facilitate the disclosure of student education record information, FERPA information release forms are available in department offices which maintain student records. In lieu of signing a FERPA information release form, a student may elect to authorize disclosure via the web using MyUI. The combination of a student’s HawkID and HawkID password at the University of Iowa is considered an electronic signature. The Office of the Registrar will respond to electronic requests for the release of transcripts and other personally identifiable information as long as each request is authenticated via the MyUI website or the Office of the Registrar website by logging in with a student’s HawkID and HawkID password.
FERPA permits disclosure of education record information without the student’s consent to school officials who have a legitimate educational interest in the information. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill their professional responsibility. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, collection agent, or software vendor); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing their tasks. A volunteer or contractor outside of the University is considered a school official for purposes of this policy if they perform an institutional service or function for which the University would otherwise use its own employees and who is under the direct control of the University with respect to the use and maintenance of personally identifiable information from education records.
Not all information related to students is defined as education records under FERPA. For example, law enforcement records, medical records, and alumni records are not accessible as education records. Education record information may be released, moreover, under specified circumstances, and the University reserves the right to release student record information without the student’s prior permission as authorized by FERPA. For example, a student’s consent is not required prior to the release of unrestricted directory information or certain financial aid information, or in the case of a health or safety emergency. As required by a federal law enacted in 2008, University Police will notify appropriate parties in the event a residence hall resident is reported to be missing and is presumed to be in danger but cannot be located within the residence facility. In the case of a resident under the age of 21, University Police will, upon receiving a report of a missing resident, IMMEDIATELY initiate a criminal investigation including contacting the parent or guardian of the resident and contacting the National Crime and Information Center as required under Section 3701 (a) of the Crime Control Act of 1990 in the event of a missing person emergency. Residents are encouraged to update the next-of-kin contact information reported on the confidentiality card residents fill out during check in.
FERPA and Iowa law may permit the release of certain disciplinary information without the student’s consent, such as the final disciplinary results of a crime of violence committed by a student, or parental notification of an alcohol or drug violation committed by a student under 21 years of age. In addition, FERPA permits student record information to be released without prior approval to testing agencies, accrediting organizations, parents of dependent students, victims of crimes of violence or nonforcible sex offenses, designated officials of the federal government or state government, or to individuals with a judicial order or lawfully issued subpoena. To request a copy of the final results of a disciplinary proceeding against a student who committed a violent offense, the victim of the offense should contact the Office of the Vice President for Student Life. With respect to interinstitutional disclosure, the University intends to disclose education records without the student’s consent, to officials of another school, upon request, in which the student seeks or intends to enroll or where the student is already enrolled as long as the disclosure is for purposes related to the student's enrollment or transfer. For the purpose of evaluating and improving instructional programs, Iowa high schools and community colleges receive from the University a report containing aggregate academic progress data on the school’s graduates who are attending the University of Iowa.
Some courses both face-to-face and those offered over the World Wide Web or via a course management system like ICON (powered by Desire2Learn, WebCT, or Blackboard) may require the sharing of information like name, email address, phone, etc. with fellow classmates in order to facilitate classroom interaction. This sharing of information for such courses is not prohibited by FERPA, and it may be expected of all students, even for a student who has placed a block on directory information. Before enrolling in a course, students are encouraged to discuss any concerns they have regarding the sharing of this type of information with the instructor.
In 1998, Congress enacted a law restricting student financial aid to persons convicted of certain illicit drug crimes (20 U.S.C. 1091(r)). The University, in complying with the requirements of this law, may disseminate certain information in the student’s record related to financial aid or criminal history to the Department of Education or other appropriate enforcement agency.
Student requests to inspect education records which are governed by FERPA should be submitted to the office which maintains the records at issue (e.g. registrar, dean, head of the academic department, or other appropriate official). The University official will make arrangements for access and notify the student of the time and place where the records may be inspected.
Students may also ask the University to amend a record that they believe is inaccurate or misleading. The request should be made in writing to the University official responsible for the record and clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
Under FERPA, students are not entitled to copies of education records in every case. Students may have copies made of their records if necessary to assist their right to inspect and review the record, or when a disclosure is made to another institution. When provided, the fee for copies will be 20 cents per page. Cases in which the University may deny a request for copies of records include, but are not limited to, situations where the student lives within commuting distance of the University of Iowa; where the student has an unpaid financial obligation to the University; where there is an unresolved disciplinary action against the student; or where the education record requested is an exam or set of standardized test questions. Where copies are provided, the documents will be redacted to protect the rights of other students.
For additional relevant policies see the Operations Manual IV-6.
Student Complaints Concerning Faculty Action
Student complaints concerning actions of faculty members are pursued first through the mechanisms established in each college for this purpose. Although there is some variation among colleges, these mechanisms generally involve the following steps:
- The student first should attempt to resolve the issue with the faculty member involved.
- Lacking a satisfactory outcome, the student should turn to the departmental executive officer, if any.
- If a satisfactory outcome still is not obtained, the student may take the matter to the collegiate dean.
The colleges of Education, Engineering, Liberal Arts and Sciences, Medicine, and Nursing have written policies and procedures for resolving complaints. In addition, some colleges (Dentistry, Engineering, Law, and Nursing) also have established an ombudsperson system as an alternative mechanism for handling student complaints. Information concerning the mechanisms established in a specific college is available in the collegiate dean’s office.
Graduate students should consult with the associate dean for academic affairs in the Graduate College concerning mechanisms for resolving complaints. Generally speaking, an academic complaint filed by a graduate student will be resolved without respect to the grievant’s employment status. Employment-related grievances are resolved in one of two ways. Graduate students who are not members of the UE-COGS bargaining unit should refer to the general University student-employee grievance protocol set forth in Section I below (“Student Employee Grievance Procedure”). For graduate student assistants, the procedure contained within the collective bargaining agreement between the State Board of Regents and the United Electrical & Machine Workers Union, Local 896-COGS, is the exclusive remedy for resolving employment-related grievances.
A student dissatisfied with the outcome of an academic complaint against a faculty member at the collegiate level may ask the Office of the Provost to review the matter. In addition, a student dismissed from a college or from the University for academic reasons may ask the Office of the Provost to review the matter. The function of a review by the Office of the Provost is to ensure (a) that the outcome was supported by substantial evidence in the record when the record is viewed as a whole, and (b) that relevant procedures of the department and/or college were followed. Appeal to the Office of the Provost should include: (a) a letter from the student explaining in what way the outcome was not supported by substantial evidence and/or relevant procedures were not followed; and (b) copies of all previous documents provided by or to the student in the departmental and collegiate reviews.
If a student’s complaint concerning a faculty member’s action cannot be resolved through the mechanisms described above, the student may file a formal complaint of violation of the Statement on Professional Ethics and Academic Responsibility as described in section III-15 of the University Operations Manual (http://opsmanual.uiowa.edu/human-resources/professional-ethics-and-academic-responsibility). Such a complaint will be handled following the Faculty Dispute Procedures established for dealing with alleged ethical violations, found in section III-29.7 of the University Operations Manual, on the web at: http://opsmanual.uiowa.edu/human-resources/faculty-dispute-procedures/ethics.
Student Complaints Concerning Actions By Teaching Assistants
A student who has a complaint about a class, discussion section or laboratory for which a teaching assistant has responsibility should pursue the following procedure:
- The student first should attempt to resolve the complaint by discussing it directly with the teaching assistant.
- If the matter is not resolved satisfactorily or if discussion with the TA is deemed inappropriate, the student should discuss the complaint with the faculty member responsible for the course or the DEO of the department offering the course.
- If the complaint is not resolved at the departmental level, the student may take it to the dean’s office.
- If the complaint is not resolved at the collegiate level, the student may take it to the Provost, who will review the complaint.
The function of a review by the Office of the Provost is to ensure (a) that the outcome was supported by substantial evidence in the record when the record is viewed as a whole, and (b) that relevant procedures of the department and/or college were followed. Appeal to the Office of the Provost should include: (a) a letter from the student explaining in what way the outcome was not supported by substantial evidence and/or relevant procedures were not followed; and (b) copies of all previous documents provided by or to the student in the departmental and collegiate reviews.
University Policy on Human Rights
Office of the University Ombudsperson
The Office of the Ombudsperson provides informal conflict resolution to help students, staff and faculty deal with questions or problems. The office is:
- Confidential. We will not share any information you give us with anyone outside the Office of the Ombudsperson without your permission. The only exceptions are when we become aware of possible physical harm to someone or when a court orders the office to provide information.
- Neutral. We don’t advocate for individuals but help everyone involved in a situation reach a solution that works for them.
- Informal. We help people resolve issues early and directly. We don’t get involved in grievance procedures or legal proceedings.
- Independent. We operate independently from university administration.
How can we help? We can:
- Help visitors figure out their options.
- Provide information on policies and procedures.
- Refer to other resources when necessary.
- Contact the other people involved to gather more information.
- Help to work out solutions through negotiation, mediation, or facilitated discussions.
The Ombudsperson may be contacted at any point in a situation and can offer guidance when visitors do not know where to begin to address a problem, when sensitive issues are involved, or as a last resort, when other channels haven’t worked.
Office hours are 8:30 a.m. to 5 p.m. Monday through Friday. We encourage appointments, but phone calls, emails, letters, and drop-ins are welcome. Our phone number is 319-335-3608, and our email address is firstname.lastname@example.org. We are located in C108 Seashore Hall. Please visit our website at http://www.uiowa.edu/ombuds/ for more information about our office.
University Policy on Sexual Harassment
University Policy on Consensual Relationships Involving Students
University Policy on Anti-Harassment
Student Employee Grievance Procedure
Complaints of Discrimination
Complaints alleging discrimination based on race, creed, color, national origin, age, sex, disability, sexual orientation, gender identity, association preference, genetic information, or protected veteran status may be brought in the Office of Equal Opportunity & Diversity pursuant to the Policy on Human Rights.
Sexual harassment complaints are governed by the University's Policy on Sexual Harassment. Consistent with that policy, informal complaints of sexual harassment may be pursued in a number of places on campus, including with residence hall staff, academic departments (Directors of Graduate or Undergraduate Studies, or Department Executive Officers), as well as the Office of Equal Opportunity & Diversity. Formal complaints of sexual harassment are filed in the Office of Equal Opportunity & Diversity. For more information about the sexual harassment complaint procedures, please refer to the Policy on Sexual Harassment, section I.H. above.
The Office of Equal Opportunity & Diversity welcomes inquiries from individuals who wish to discuss an incident or obtain information about the Policy on Human Rights. In the event the individual wishes to file a complaint pursuant to the Policy on Human Rights, the Office of Equal Opportunity & Diversity will pursue either an informal or a formal complaint process. Complaints are investigated thoroughly and impartially. Complaints are confidential and the parties are expected to maintain confidentiality as well. Complainants and witnesses who provide information during an investigation are protected from retaliation.
Copies of the Policy on Human Rights, the Office of Equal Opportunity & Diversity Procedures for Discrimination Complaints, and the Policy on Sexual Harassment are available on the web at http://opsmanual.uiowa.edu/ or upon request from the Office of Equal Opportunity & Diversity.
The informal complaint process is intended to be flexible so as to enable the Office to address the complaint as effectively and quickly as possible. In an informal complaint, the accused party normally will not be informed of the complainant's action or identity without the consent of the complainant unless circumstances require; however, no disciplinary action can be taken against the accused party on the basis of a complaint of which they have not been informed.
The formal complaint process involves an impartial investigation by the Office of Equal Opportunity & Diversity. At the beginning of the investigation, the Office provides written notice to the accused party of the filing of the complaint, the identity of the complainant, and the general allegations of the complaint. The accused party is then interviewed regarding the specifics of the allegations and given an opportunity to respond to them. The Office may also interview other people believed to have pertinent factual knowledge of the allegations and review any relevant documentation.
The purpose of the investigation is to establish whether a reasonable basis exists to believe that Policy on Human Rights has been violated. At the conclusion of the investigation, the Office of Equal Opportunity & Diversity issues written findings that outline the basis for its conclusions.
The finding is provided to the complainant, the respondent, and the administrative official responsible for the area in which the respondent to the complaint reports (the Office of the Dean of Students in the case of a student).
The administrative official to whom the finding has been forwarded will be responsible for determining what sanction and/or remedial action, if any, is appropriate. Appropriate corrective measures may range from verbal reprimand up to and including separation of the respondent from the University, in accordance with established University procedures. Other measures such as an educational program and/or an apology to the complainant may also be warranted.
The Policy on Human Rights balances the interests of the complainant and those of the accused. In addition to the confidentiality interests described above, when a formal complaint is filed, the accused party has the right to know and to fully respond to the allegations, as well as the right to know the identity of the complaining party.
We encourage anyone who has questions about discrimination or the complaint process to contact the Office of Equal Opportunity & Diversity at 335-0705 (voice) or 335-0697 (text).
Disability Protection Policy
The University of Iowa, as authorized by Section 503 of the Rehabilitation Act of 1973, and the Vietnam Era Veterans Readjustment Assistance Act of 1974, shall take affirmative steps to employ and advance the employment of qualified individuals with disabilities and qualified disabled veterans and veterans of the Vietnam Era at all levels of employment. The affirmative action policy applies to, but is not limited to, the following employment practices: Hiring, Upgrading, Demotion, Transfer, Recruitment, Recruitment Advertising, Layoff, Termination, Rates of Pay/Order Forms of Compensation, Selection for Training (including Apprenticeship).
The University of Iowa endeavors to make reasonable accommodations for the functional limitations of applicants/employees and students with disabilities and disabled veterans pursuant to the Americans with Disabilities Act and the Rehabilitation Act.
Applicants/employees and students with disabilities at The University of Iowa are protected from coercion, retaliation, interferences, or discrimination for filing a complaint or assisting in an investigation of a complaint under the aforementioned Acts. All complaints will be handled confidentially.
Disabled applicants/employees, students, disabled veterans, or veterans of the Vietnam Era desiring more information should contact the Office of Equal Opportunity & Diversity at (319) 335-0705 (voice telephone) or (319) 335-0697 (text telephone). A copy of the Affirmative Action Plan for Persons with Disabilities, Disabled Veterans, and Veterans of the Vietnam Era may be obtained from or is available for review at the Office of Equal Opportunity & Diversity, 202 Jessup Hall, Monday-Friday during business hours, 8 a.m. to 5:00 p.m. Students desiring more information should contact Student Disability Services, (319) 335-1462 (voice and text telephone).
Statement of Religious Diversity and the University Calendar
Religious history, religious diversity, and spiritual values have formed a part of The University of Iowa’s curricular and extracurricular programs since the founding of the University. In order to advance religious diversity on campus, the University makes reasonable accommodations for students, staff, and faculty whose religious holy days coincide with their work schedules and classroom assignments. As a public institution, the University neither promotes any particular form of religion nor discriminates against students, staff, or faculty on the basis of their religious viewpoints.
University holidays are not religious holy days, although a religious holy day may coincide with a University holiday. The University is prepared to make reasonable accommodations in its work assignments, test schedules, and classroom attendance expectations in a manner which is consistent with the University Policy on Human Rights and does not unfairly burden employees and students.
With regard to classroom attendance, students who notify the faculty (including teaching assistants) of a religious holy day conflict in a timely manner shall be excused from class or other scheduled academic activity to observe a religious holy day of their faith. Where attendance is mandatory, students compelled by their religious convictions to refrain from attending class on specific days must notify their instructors during the first few days of the semester or session, and no later than the third week or one week before the absence if a conflict occurs before that time.
Students who notify their instructors of a religious holy day conflict in a timely manner shall be permitted a reasonable amount of time to make up the material or activities covered in their absence, including tests. Students who receive an exemption on religious grounds cannot be penalized for failing to attend class on the days exempted. The instructor may, however, appropriately respond if the student fails to satisfactorily complete any alternative assignment or examination.
In those cases where a request for an excused absence based upon a religious holy day conflict is denied by the instructor, a student may pursue a grievance under “Student Complaints Concerning Faculty Actions” (posted in Policies & Regulations Affecting Students, sub-section D). Where a timely request is made but denied by the instructor, the grievance process shall be expedited as much as reasonably possible to ensure that a student pursuing a religious holy day accommodation is not unduly disadvantaged by the passage of time.
Students with attendance conflicts may be required to notify an instructor in writing. An instructor who requires written notice must inform the class of this expectation in the class syllabus. An instructor may deny a student’s request for an excused absence on the ground that the request was not made within a reasonable time period, that is, no later than the third week of class or one week before the absence if a conflict occurs before that time.
Faculty members have “the responsibility to meet classes as scheduled and, when circumstances prevent this, to arrange equivalent alternate instruction” (University of Iowa Operations Manual, Section III, Chapter 15.2.b). Faculty members who wish to observe religious holy days must fulfill the above-mentioned policy and satisfy any other responsibilities regarding off-campus time, including proper notice, in accordance with their standard departmental procedures.
When scheduling tests, instructors are encouraged to take cognizance of religious holy days which fall on University class days. In addition, faculty should include in their syllabi information regarding the policies for handling conflicts between classroom activities (attendance, tests, etc) and religious holy days. Such policies must be consistent with University policies (see the section for “Students” above).
Staff members may request accommodation for religious observances through their immediate supervisor. Accommodation may be in the form of scheduled leave or an alternate work schedule. Approved absences will be recorded as vacation. In cases when vacation is not available or an alternative work schedule is not possible, a leave of absence without pay may be permitted. Departments will attempt to accommodate such requests, balancing the request to accommodate with the particular needs of the work unit.
In order to best meet staff needs in an area, appropriate advance notice is required.
Sexual Misconduct Involving Students, including Sexual Assault and Sexual Harassment
Sanctioning Guidelines for Sexual Assault
The University of Iowa strives to create a respectful, safe, and non-threatening environment for its students, faculty, staff, and lawful visitors. The policy on Sexual Misconduct Involving Students sets forth resources available to students, describes prohibited conduct, and establishes procedures for responding to sexual misconduct incidents. Sexual misconduct is a broad term encompassing any unwelcome behavior of a sexual nature that is committed without consent or by force, intimidation, threats, coercion, or manipulation. The term includes sexual assault, sexual harassment, sexual exploitation, and sexual intimidation
When a student is found responsible for sexual assault, one form of prohibited sexual misconduct, the following sanctioning guidelines will be utilized. In all cases the sanctions assigned to a student found responsible will depend on the full context in which the offense takes place. The Dean of Students is expected to use judgment in applying sanctioning guidelines.
Offenders who commit multiple offenses in a single episode can expect to be assigned more severe sanctions than they would have been assigned had they committed fewer offenses. Repeat offenders can expect to be assigned more severe sanctions than if they did not have the prior offenses. These guidelines address status sanctions. In some cases additional sanctions (e.g., educational sanctions) may be assigned.
Sexual Assault Sanctioning
Sexual assault is one form of sexual misconduct. Students who commit sexual assault, as defined in the university policy on Sexual Misconduct Involving Students will experience serious repercussions.
The university policy on Sexual Misconduct Involving Students identifies three examples of sexual assault.
Sexual Assault: Non-consensual Sexual Intercourse
University policy describes sexual intercourse as “intercourse, however slight, meaning vaginal penetration by a penis, object, tongue, or finger; anal penetration by a penis, object, tongue, or finger; and oral copulation (mouth to genital contact or genital to mouth contact).”
Sanctions for non-consensual sexual intercourse will normally range from multi-semester suspension to expulsion from the university, with expulsion being the most likely sanction.
Sexual Assault: Non-Consensual Attempted Sexual Intercourse
Sanctions for attempted non-consensual sexual intercourse will normally range from probation to expulsion.
Sexual Assault: Non-consensual Sexual Touching
University policy provides examples of sexual touching that include “intentional contact with the breasts, buttock, groin, or genitals, or touching another with any of these body parts, or making another touch you or themselves with or on any of these body parts.”
Sanctions for non-consensual sexual touching will normally range from probation to expulsion from the university.
Certain factors will lead to more severe sanctions when they are present as part of a violation of the sexual misconduct policy. These include:
- Use of force, use of a weapon, or display of a weapon
- The involvement of multiple perpetrators
- Isolation (physical, social, or otherwise)
- Intentional incapacitation (using alcohol, drugs, or by other means)
Code of Student Life (2018-2019 academic year)
Copied below is the 2018-19 academic year version of the Code of Student Life, which rules are applicable to complaints occurring on or after August 15, 2018.
Section A: Introduction
As expressed in the IOWA Challenge, University of Iowa students are asked to follow the example of the students that have come before them and excel academically, stretch to embrace differences, engage in meaningful leadership opportunities, choose to make decisions that have a positive impact on their education and future, and serve their communities.
In order to maintain a safe campus where students can meet the IOWA Challenge, the University of Iowa has adopted the Code of Student Life. The Code of Student Life is a set of standards of student behavior and conduct that help maintain a campus environment where ideas are freely exchanged, University property and processes are respected, and conflicts are peacefully resolved. When students at the University of Iowa fail to uphold these standards by engaging in a violation of the rules below, campus conduct proceedings are used to assert and uphold the Code of Student Life.
The student accountability program at the University of Iowa is committed to an educational and developmental process that balances the interests of individual students with the interests of the University community. Each University of Iowa student must know and adhere to the Code of Student Life, and we expect that each student will understand the contents of the Code of Student Life from the time that the student has applied to the University of Iowa and throughout their time as a student at the University of Iowa.
The student misconduct process at the University of Iowa is not intended to punish students; instead, it exists to protect the interests of the community and to challenge students who exhibit behavior that is not aligned with our policies. Sanctions are intended to challenge students’ moral and ethical decision-making and help them bring their behavior into alignment with our community values and expectations. When a student may be provided an opportunity to modify their behavior to our community expectations and is unable to do so, the student misconduct process may determine that the student should no longer have the privilege of participating in this community.
Students should understand that the student misconduct process is different from criminal and civil court proceedings. The student misconduct process and procedures are conducted with fairness to all, but do not include the same protections provided by the courts. Due process, as defined within these procedures, ensures written notice, an opportunity to meet with an objective decision-maker, and the opportunity to appeal the outcome. No student will be found in violation of University policy without information showing it is more likely than not that a policy violation occurred and any sanctions will be proportionate to the severity of the violation and to the cumulative conduct history of the student.
Pursuant to Iowa Administrative Code, the President is the Chief Administrative Officer for the University of Iowa. The President has nominated, and the Board of Regents has appointed, a Vice President for Student Life with overall responsibility for student-related matters, including but not limited to student conduct and discipline. The Vice President for Student Life has, in turn, delegated considerable authority for the establishment of rules and handling of violations to the Associate Vice President and Dean of Students and their designees, including staff members in the Office of the Dean of Students and University Housing and Dining.
In accordance with the authority granted, the following student conduct rules are set forth:
Section B: Definitions
The following definitions shall apply to the Code of Student Life.
B.1 The term "campus" means property owned, leased, used, or controlled by the University of Iowa, and also includes streets, sidewalks, and pathways adjacent to or in the immediate vicinity of University property.
B.2 The term "student" means all persons: (a) admitted to any academic program; (b) registered or enrolled in courses at the University, either full-time or part-time, including (but not limited to) distance learning courses); (c) not currently enrolled for a particular term, but who have a continuing relationship with the University; or (d) enrolled in a University-sponsored program, including (but not limited to) orientation, study abroad, or the 2 Plus 2 plan.
B.3 The term "University" means the University of Iowa, as well as any affiliated programs and campuses, including (but not limited to) University programs or campuses located outside of the State of Iowa.
B.4 The term "weapon" means serviceable firearms, ammunition, explosives, fireworks, or other dangerous articles, paintball markers and other devices that fire projectiles, and devices that resemble serviceable weapons such as a pellet gun or toy gun that a reasonable observer would believe to be a gun.
Section C: Scope
The Code of Student Life covers acts of University students occurring on campus, as well as on property owned, leased, or controlled by a fraternity, sorority, or student organization. The Code of Student Life also covers misconduct and behavior occurring off campus, including online behavior, which affects a clear and distinct interest of the University as determined by the Dean of Students. In exercising this jurisdictional discretion, the Dean will establish if the behavior negatively impacts the achievement of the University's academic goals, the safety and freedom of individuals, or the orderly operation of the University. Without attempting to be exhaustive, the following are examples of situations that could affect a clear and distinct interest of the University: (1) misconduct occurring at a University-sponsored activity, sporting event, or educational activity (e.g., residency, internship, service-learning experience, field trip) or at a student organization-sponsored activity; (2) misconduct occurring while the accused or complainant was acting in an official capacity for the University; (3) misconduct which constitutes a violation of federal, state, or local law or ordinance; (4) misconduct which violates University rule or policy; and (5) misconduct which demonstrates a threat to campus safety and security. Violations of this policy involving violent conduct, alcohol, or drugs occurring in Johnson County, Iowa are presumed to affect a clear and distinct interest of the University.
The Code of Student Life applies whether or not the University is in session. The Code of Student Life is applicable to a student from the time of application for admission through the actual awarding of a degree, even though the misconduct which violates the policy may not be discovered until after a degree is awarded. Withdrawal of an accused student while a disciplinary matter is pending shall not defeat jurisdiction under this section. In addition, misconduct which violates the Code of Student Life and engaged in prior to admission or after withdrawal from the University may be taken into account in decisions on admission or readmission, and may also be grounds for filing disciplinary charges after admission or acceptance into a program.
In those cases where a complaint for report of misconduct in violation of the Code of Student Life is filed against an individual not currently registered as a student, the complaint report may proceed to adjudication or the Dean of Students may elect to restrict the individual's registration and resolve the complaint report later when the individual seeks to re-enroll. In the event that an individual named in a complaint report has satisfied the academic requirements for a graduate or undergraduate degree, the individual may not receive their degree until the complaint report is resolved.
Proceedings under the Code of Student Life may be initiated against students charged with a violation of a federal, state, or local law or ordinance. Proceedings under the Code of Student Life may be carried out prior to, simultaneously with or following civil or criminal proceedings. Decisions about the timing of University proceedings will be within the sole discretion of the Dean of Students.
Section D: Prohibited Misconduct
Any student found to have committed any of the following acts within the scope of this policy as it is defined in Section C shall be subject to discipline by the University.
D.1 Academic Misconduct. Any dishonest or fraudulent conduct during an academic exercise, such as cheating, plagiarism, or forgery, or misrepresentation regarding the circumstances of a student's non-attendance, late assignment, or previous work or educational experience, or aiding or abetting another person to do the same. "Dishonest" conduct includes, but is not limited, to attempts by students to cheat or misrepresent, or aid or abet another person to do the same, whether or not the attempts are successful. Academic exercises covered by this rule include classroom assignments (such as examinations, papers, or research) and out-of-classroom activities (projects, practicum, internship and/or externship assignments off campus, or University employment, for example) that are related to an academic program at or through the University. A "classroom" can be a lecture hall, discussion room, laboratory, or clinic, for example. The acquisition of honors, awards, or degrees, or academic record notations, course enrollments, credits, or grades, or certifications (including language proficiency or professional licensure or other endorsement) by any dishonest means is strictly prohibited. Resolution of academic misconduct reports will be handled within the college or department concerned, with provision for review (see Part C, Academic Misconduct).
D.2 Collusion. The aiding, abetting, assisting, or attempting to aid or assist another individual to commit a violation of any rule(s) in the Code of Student Life.
D.3 Use of Fabricated or Falsified Information. The furnishing of false information to any University employee, faculty member, or office, as well as the forgery, alteration, or misuse of any University document, record, or identification.
D.4 Bribery. Offering or causing to be offered any bribe or favor to any University employee or faculty member in an attempt to influence a decision or action.
Interference With University Operations
D.5 Failure to Comply with University Directive. A failure to comply with directions of any member of the University faculty or staff acting in the performance of the faculty or staff member's duties, or a failure of the student to identify themselves to a University faculty or staff member when requested to do so.
D.6 Disruption of University Activities. Disruption or obstruction of teaching, research, operation, administration, access to facilities, pedestrian or vehicular traffic, emergency services, investigations, disciplinary proceedings, or other University activities on or off campus. This rule also prohibits the disruption of authorized non-University activities on campus. Inciting others to participate in the Disruption of University Activities also violates this section.
D.7 Demonstrations Inside University Property. Protests or demonstrations within the interior of any property owned, leased or controlled by the University, except as specifically authorized by the University and subject to reasonable conditions imposed to protect the rights and safety of other persons and to prevent damage to property.
D.8 Disruption in a Classroom or Other Instructional Setting. Willful failure to comply with a reasonable directive of the classroom instructor or other intentional misconduct that has the effect of disrupting University classroom instruction or interfering with the instructor's ability to manage the classroom. When disruptive activity occurs, a University instructor has the authority to determine classroom seating patterns or require that a student exit the classroom, laboratory, or other area used for instruction immediately for the remainder of the period. Instructors who impose a one-day suspension are asked to report the incident to appropriate departmental, collegiate, and Student Life personnel.
D.9 Disruption of Safety. Tampering with or improper activation of a fire alarm; false reporting of an emergency or terroristic threat in any form; issuing a threat of a bomb or use of a chemical or biological agent.
D.10 Trespassing. Unauthorized entry into or occupation of any University room, building, or area of the campus, including such entry or occupation at any unauthorized time, or any unauthorized or improper use of any University property, equipment, or facilities. Assisting another individual to enter a restricted area without authorization is prohibited under this rule, as is unauthorized possession, use, or duplication of University keys, cards, codes, or other methods of access also violates this rule. For purposes of this rule, a student’s University residence hall room is considered a restricted area where permission to enter must be obtained on every occasion, even if the resident’s door is not closed.
D.11 Abuse of the Student Misconduct System. Disruption or interference with the orderly conduct of a proceeding governed by the Student Misconduct Procedures; falsification, distortion, or misrepresentation to a University investigator, official, or hearing officer as part of the Student Misconduct Procedures; or failure to comply with interim or final sanction(s) imposed pursuant to a complaint report and hearing governed by the Student Misconduct Procedures.
D.12 Violative Conduct. Any misconduct or action in which the University can demonstrate a clear and distinct interest as an academic institution and which seriously threatens (a) any educational process or other legitimate function of the University or (b) the health or safety of any member of the academic community, including oneself. Self-destructive behavior that poses an actual risk to the student’s safety is one type of misconduct that falls within the scope of this rule.
Violations of Law or Policy
D.13 Violation of University Policy. Violation of any University of Iowa policy, rule, or regulation published in hard copy or available electronically on the University website. This includes, but is not limited to, policies, rules, and regulations pertaining to students that are communicated by any University of Iowa department, residence hall, office, facility, or by the Board of Regents, State of Iowa. For example, violations of the Policy on Sexual Misconduct, Dating/Domestic Violence, or Stalking Involving Students are charged as Rule 13 violations.
University Housing & Dining owned and/or operated residence hall specific policies include:
D.13.a Quiet Hours and Courtesy Hours. Quiet Hours will be established and published by residence hall staff. When Quiet Hours are in effect no noise should be heard from another room or area. Courtesy Hours are always in effect. During Courtesy Hours residents must comply with the requests of others to lessen or eliminate noise.
D.13.b Guest Policy. Only students who have signed residence hall contracts are permitted to live in residence halls. Residents are responsible for the behavior their guests. Guests who violate residence hall policies will be asked to leave the residence hall and their host will be held responsible for the policy violation. Residents may host overnight guests as long as they do not infringe on the rights of other residents and are registered at the front desk. No guest may stay for more than three nights within a fourteen day period.
D.13.c Smoking. The use of tobacco, including smokeless tobacco products (e.g. vape pens and hookahs), and legal smoking products, is prohibited in all campus buildings. Residents over 18 years of age may possess and are allowed to store tobacco and legal smoking products in their room.
D.13.d Windows and Screens. Screens are not to be unhooked or removed from windows for any reason. Residents of a room or building are responsible for any objects ejected from windows, fire escapes or roofs. Windows are not to be used for entrances or exits. Windows should remain closed during periods of high winds and/or heavy rains.
D.13.e Keys and Prox Cards. Residence Hall keys and prox cards must remain in the possession of the resident of the room/building at all times. All residence hall keys and prox cards must be returned when residents vacate their room. Residents will be responsible for the cost of replacing lost keys and prox cards. If the misplaced key or card is found after a replacement has been issued the charge will not be refunded.
D.13.f Pets. Pets are not permitted in the residence halls with the exception of fish in tanks no larger than 20 gallons. Pets are prohibited from entering the buildings at all times even on a “visiting” or “temporary” basis. Pets found in the residence halls will be subject to immediate removal and transfer to Iowa City Animal Control authorities.
D.13.g Electrical Appliances. All appliances must be in good working order. Extension cords must be UL approved. Rooms are not wired to permit the use of any large electrical appliances including air conditioners or space heaters.
D.13.h Cooking Appliances. Appliances that have an exposed heating element, use cooking greases or have an open flame are prohibited. Electric grills (i.e., George Foreman), pizza cookers, and toaster ovens are NOT allowed. Residence hall rooms with a kitchen provided may use toaster ovens in the kitchen area only.
D.13.i Refrigerators. Only one refrigerator (personal or department issued) is allowed per room/suite/apartment. Refrigerators brought by residents may not exceed five cubic feet and 9 amps.
D.13.j Elevators. Passenger elevators located within the residence halls are provided for use by residents of that building, their guests and departmental staff. The following actions are prohibited: damage or vandalism of the elevators, use of emergency alarms/stops in situations other than an emergency, unauthorized use of an elevator key, evacuating people from the elevator without trained personnel.
D.13.k Room and Door Decorations. Decorations may not obstruct or damage doorways, corridors, stairways or any other means of exit. Lighting fixtures or firefighting equipment including sprinkler piping shall not be decorated. Decorations attached to or suspended from the ceiling are prohibited. Candles (lit or unlit) or other decorations with an open flames are prohibited. Flammable and combustible materials on student room doors must be kept to a minimum (no more that 25% of the door may be covered). Resident may not write on room doors. Lights on metal trees, or artificial decorations that are made of combustible materials, are prohibited. Rooms must not ever be left unattended with holiday or decorative lights on.
D.13.l Hall Sports. Athletic events including using rollerblades, roller skates, or skateboards, and throwing or bouncing frisbees, footballs and basketballs are prohibited in the residence halls.
D.13.m Improper Room Change. Students wishing to change/transfer rooms must be approved by University Housing and Dining staff. Failure to complete all necessary paperwork before moving is prohibited. Residents with unoccupied space in their room must keep one half of the room ready for a new roommate to move in at any time.
D.13.n Furniture. Equipment and furnishings in lounges, study areas, or any other general purpose areas of the residence s halls may not be removed or transferred to individual student rooms. All furniture issued to a student room must remain in that room. Loftable furniture may not be placed directly under the sprinkler system and water beds are prohibited. Loftable beds may only be reconfigured by appropriate staff pursuant to an approved work order for adjustment.
D.13.o Commercial Activity/Business. Residents are not permitted to utilize their room for any commercial purpose.
D.13.p Trash. Students are responsible for disposing of their own trash in the designated areas within and around the residence halls.
D.13.q Disruptive Event. Individual or group activities within any area of the residence hall that cause a disturbance, obstruct or disrupt disciplinary procedures, University Housing procedures or events, or the residence hall community.
D.14 Misuse of IT Resources: Violations of the University's Acceptable Use of Information Technology Resources policy; disruption of access of other students, faculty, or staff members to University computer and IT resources; obtaining or using a password or account assigned to another person without permission from that person; use of University computer and IT resources to interfere with the rights of others, including damaging programs or equipment belonging to another, sending harassing or threatening material, accessing confidential information without proper authorization, or duplicating copyrighted software unlawfully; or downloading from the internet and/or uploading to the internet a copyrighted music file or video file using University computer equipment, University IT, or the University network without express permission from the copyright holder. Attempts to commit any of the acts proscribed in this section violate this rule. Assisting another person to commit acts that violate this rule constitutes an independent violation of this section.
D.15 Use or Possession of Weapons. Use or possession of weapons on campus or on property owned, leased, or controlled by a fraternity, sorority, or student organization in violation of the law or University policy.
D.16 Illegal Use or Possession of Alcohol. Consumption, possession, distribution, or sale of alcoholic beverages in violation of the law.
D.17 Impermissible Use or Possession of Alcohol. Consumption, possession, distribution, or sale of alcoholic beverages in violation of any University policy, including but not limited to rules relating to alcohol possession on campus. University policy prohibits attempts to provide alcohol to another individual without their knowledge or providing a substantial amount of alcohol to an individual who requests a single serving of alcohol.
University Housing & Dining owned and/or operated residence hall specific policies include:
D.17.a Possession or Consumption of Alcohol in the Residence Halls. Consumption, possession, distribution or sale of alcohol beverages in prohibited in all residence halls regardless of age.
D.17.b In the Presence of Alcohol. Being present in a residence hall space where consumption, possession, distribution, or sale of alcoholic beverages is occurring is prohibited.
D.17.c Empty Alcohol Containers. The possession of empty alcohol containers is prohibited in the residence halls.
D.18 Illegal Use or Possession of Drugs or Possession of Drug Paraphernalia. Consumption, possession, distribution, or sale of drugs, narcotics, or other controlled substances or the possession of drug paraphernalia in violation of law.
D.19 Impermissible Use or Possession of Drugs or Possession of Drug Paraphernalia. Consumption, possession, distribution, or sale of drugs, narcotics, or other controlled substances or the possession of drug paraphernalia in violation of any University policy, including but not limited to rules relating to drug or drug possession on campus.
University Housing & Dining owned and/or operated residence hall specific policies include:
D.19.a Possession or Use of Drugs or Drug Paraphernalia in the Residence Halls. Consumption, possession, distribution, or sale of drugs, narcotics or other controlled substances or the possession of drug paraphernalia is prohibited in all residence halls.
D.19.b In the Presence of Drugs. Being present in a residence hall space where consumption, possession, distribution, or sale of drugs, narcotics, or other controlled substances or the possession of drug paraphernalia is prohibited.
D.20 Criminal Conduct. A violation of any federal, state, or local law or ordinance, and may include a violation of a court order. Violations that occur while a student is participating in a Study Abroad program will be evaluated based on the circumstances of the underlying incident.
Harm to Persons or Property
D.21. Theft/Vandalism. Theft or attempted theft; burglary; unlawful possession of stolen property; attempted or actual unauthorized use of a credit card, debit card, student identification card, cell phone, personal identification number, University Bill account information, or personal check; willful destruction, damage, defacement or mutilation of property which doesn't belong to the student; misuse or misappropriation of University property.
D.22. Arson/Fire Violations: Intentional setting of fires in any University building or on the campus without proper authority; unauthorized tampering with or activation of fire prevention equipment in any University building or on the campus.
University Housing & Dining owned and/or operated residence hall specific policies include:
D.22.a Arson. Intentional setting of fires on campus without proper authority.
D.22.b Fire Violations. Unauthorized tampering with or activation of fire prevention equipment on campus.
D.22.c Possession of Candles and Incense. Candles and incense (lit or unlit) are prohibited in the residence halls.
D.22.d Possession of Explosives/Combustibles. The possession, use or distribution of any type of fireworks, ammunition/gun powder, fuses, or any explosives/combustibles of any kind and storage of propane tanks is prohibited in the residences halls.
D.23 Assaultive Behavior. Any unwelcome physical contact that is intentional or reckless including, but not limited to, striking, slapping, hitting, punching, shoving, or kicking another person. Threatening behavior is prohibited by this rule when a reasonable person in the position of the other party would believe that the person making the threat intended to carry out the threat and had the ability to carry out the threat.
D.24 Undue Harassment. Intentional conduct directed toward an identifiable person or persons without legitimate purpose which intimidates, annoys, or alarms the person and which significantly disrupts the person’s work, educational performance, on-campus living, or participation in a school activity on campus or off campus. Repeatedly contacting a person who has previously indicated they do not wish to be contacted may be considered undue harassment.
D.25 Stalking. Intentional conduct directed at a specific person that would cause a reasonable person to feel fear and which significantly disrupts the person’s work, educational performance, on-campus living, or participation in a University activity on or off campus. A pattern of misconduct perceived as threatening or harassing may be considered a violation of the Code of Student Life under a reasonable person standard even if the student did not intend to discomfort the party who felt threatened or harassed. A pattern of behavior which the target of the misconduct finds distressful may rise to the level of a violation even if the target of the behavior did not specifically direct the student to refrain from contacting them.
D.26 Hazing. Any intentional or reckless action or situation, with or without consent, that endangers a student or creates risk of injury, mental or physical discomfort, harassment, embarrassment, and/or ridicule for the purpose of initiation into, affiliation with, or as a condition for continued membership in any student organization, fraternity, sorority, or team recognized by the University of Iowa Student Government or by any other University sponsor or department. Hazing may occur on or off campus. Acts of hazing include, but are not limited to: compulsory alcohol or drug consumption; physical brutality; psychological cruelty; public humiliation; morally degrading activities; forced confinement; creation of excessive fatigue; required removal or destruction of public or private property; or any other activity that endangers the physical, mental, psychological, or academic well-being and/or safety of an individual. Officers and members of a student organization who knowingly permit such prohibited activity to occur without taking reasonable preventative measures are subject to the Code of Student Life as an individual, even if they did not administer the hazing activity.
D.27 Unauthorized Audio/Video. Electronically recording or photographing any person other than yourself without prior knowledge or consent, when such a recording is likely to cause injury or distress to the subject of the audio or video recording. Unauthorized photographs or video of a person in a locker room, restroom, or bedroom are examples of misconduct which violates this rule. Unauthorized distribution of an audio file, photograph, or video file of another person is also prohibited by this rule. If the person photographed or recorded gave the student permission to make the recording but did not authorize distribution, the item may not be distributed.
Section E: Construction and Amendment
These regulations shall be construed so as not to abridge any student's rights under the Constitution of the United States or the Constitution of the State of Iowa.
The code may be amended at any time by authority of the President of the University. Amendments are effective upon approval of the President and publication on the Dean of Students website, provided that students have been notified of the amendment by mass electronic mailing, which will be conclusively presumed as adequate notice to all students. A full and complete text of the Code of Student Life and other general University rules and regulations of personal conduct currently in effect, including all amendments, shall be on file in the Office of the Dean of Students at all times and shall be available for inspection by students.
Student Misconduct Procedure (2018-2019 academic year)
Copied below is the 2018-2019 academic year version of the Student Misconduct Procedure, which is applicable to complaints filed on or after August 15, 2018.
1. Introduction. The University of Iowa’s Student Misconduct Procedure is designed to provide a process to investigate and resolve alleged violations of University policies by students.
The student misconduct system is not a substitute for the civil or criminal court system. Rather, the Student Misconduct Procedure provides a mechanism for the University to determine if University rules have been violated and act in accordance with the findings.
2. Jurisdiction. This Student Misconduct Procedure generally governs reports that students have allegedly violated University policies, except for reports of academic misconduct; misconduct in University Housing; or abuse of a service privilege, such as overdue library books, parking violations, intramural sports infractions, and misuse of placement offices and computer services.
Allegations of academic misconduct are handled under the procedures in Part C of Student Responsibilities found in the Polices & Regulations affecting Students. Reports of abuse of service privileges are resolved within the particular department that provides the service in question.
Reports against student University employees, who generally serve in an at-will capacity, may be resolved under this process or under policies or procedures applicable to that employment, if any, or both.
For reports of misconduct occurring in University Housing & Dining facilities, the Director of Student Accountability may resolve the report under the Student Misconduct Procedure.
3. Report. A report that a University policy has been violated may be brought by any person, or by the University itself. The complaint will ordinarily be in writing.
Reports that involve any allegations of sexual misconduct, domestic or dating violence, or stalking will be forwarded to the Office of the Sexual Misconduct Response Coordinator. Reports of most other misconduct will ordinarily be forwarded to the Office of the Student Accountability. Reports involving alleged violations of other University policies (for example, the Human Rights Policy and the Anti-Harassment Policy) may be referred to the appropriate University office(s) for investigation and/or adjudication.
If a sexual misconduct, domestic or dating violence, or stalking report was filed by a person other than the directly impacted party, the Office of the Sexual Misconduct Response Coordinator will notify the directly impacted party of the report and will determine whether the directly impacted party wants the University to investigate the report. When determining whether to honor a directly impacted party’s request to refrain from investigating and taking further action on a report, the Director of Student Accountability will consult with the Office of the Sexual Misconduct Response Coordinator and will consider the nature of the report, any other reports that may have been filed against the responding student, and the likelihood of further policy violations or danger to any person. In some cases, the University may need to move forward with an investigation contrary to a directly impacted party’s wishes. In those cases, a directly impacted party is not obligated to participate in the process and will be notified that an investigation is moving forward.
4. Investigation. When a student is accused of violating a Code of Student Life rule other than Rule 1, an investigator is assigned to conduct the University’s investigation into the allegations. In the event that the information collected during the investigation indicates that it is more likely than not that the responding student violated student conduct rules, the investigator has the authority to impose disciplinary sanctions with the exception of suspension or expulsion sanctions (refer to Section 10 below). The burden of evidence is explained in Section 9, and sanctions are listed in Section 14.
The Director of Student Accountability is authorized to suspend or expel students found responsible for violating Code of Student Life rules. In sexual misconduct, domestic or dating violence, or stalking cases, the Director will request sanctioning input from the Office of the Sexual Misconduct Response Coordinator. As explained below in Section 12, suspension and expulsion cases are resolved through a different process after the completion of the investigation phase. If the Director elects to delegate their sanction authority to another administrator, the administrator designated by the Director of Student Accountability must be someone other than the investigator assigned to the case.
In cases where the report of misconduct may relate to violations of University policies that contain separate procedures, the Director of Student Accountability will consult with any department responsible for investigating under the separate University policies. The Director of Student Accountability and the responsible department shall agree upon the investigator and the applicable procedures. In some cases, there may be more than one administrative investigation and more than one administrative procedure to resolve a report.
In cases where a specific directly impacted party has been identified, both the directly impacted party and the responding student are allowed to do all of the following during the investigation: bring an advocate (who may be a certified victim advocate) and advisor (who may be an attorney at the party’s expense) to any meeting with the investigator; meet with the investigator; submit documents and other relevant evidence to the investigator; identify witnesses who may have information relevant to the report; and receive periodic updates on the status of the investigation upon request to the investigator. Investigations should be completed as promptly as possible.
5. Interim Measures. Pending the investigation and outcome of a report, a responding student may be subjected to any measure set forth in this Student Misconduct Procedure, other than expulsion or restitution/fines, on an interim basis. The investigator or Director of Student Accountability will base an interim measure decision on evidence available at that time. In cases where suspension is being considered as an interim measure, the investigator or Director of Student Accountability will consider whether the student’s continued presence at the University pending the outcome of the investigation and hearing creates a continuing danger to persons or property or constitutes an ongoing threat of disruption to the academic process.
Within five (5) University business days after receipt of the notice of the interim measure, a request may be made to the Director of Student Accountability to review and reconsider the interim measures. In sexual misconduct, domestic or dating violence, or stalking cases, the Director will consult with the Office of the Sexual Misconduct Response Coordinator.
6. Criminal Charges. University disciplinary proceedings may be instituted against a student charged with conduct that potentially violates both criminal laws and University policy, notwithstanding the fact that an investigation or court proceeding might be pending. University proceedings may occur before, during, or after the criminal court process. Hereinafter, “criminal” may include contempt hearings for violating a court order as well as violations of any federal, state, or local law or ordinance. The investigator or Director of Student Accountability may elect to delay the resolution of a report if criminal charges are pending. In sexual misconduct reports, the administrative report investigation will not be delayed except in extraordinary circumstances.
A student charged with violating Section D.20 Criminal Conduct of the Code of Student Life will be considered responsible for violating the Code of Student Life and therefore subject to disciplinary sanctions if convicted in criminal court of behavior prohibited under the sexual misconduct rules and/or the Code of Student Life. For purposes of these procedures, a conviction includes a guilty plea, jury verdict, misconduct decision, or deferred judgment. Due to the differences between the standard of proof used by a criminal court and the preponderance of the evidence standard used in university misconduct investigations, a student charged but not convicted of a crime is still subject to University disciplinary action if found responsible by an adjudicator or investigator. Findings or sanctions imposed under this Student Misconduct Procedure shall not be subject to change even though criminal charges arising out of the same facts were dismissed, reduced, or resolved in favor of the responding student.
7. Resolution by the Director. In cases where the allegations are disputed by a student who is facing a university suspension or expulsion, the Director of Student Accountability shall schedule a formal administrative hearing (see Section 12). In cases where the responding student acknowledges they engaged in the alleged behavior, which violated the rules outlined in the Code of Student Life, a formal administrative hearing is not required. In a non-disputed case, the sanction shall be determined by the Director of Student Accountability, or designee, who shall be someone other than the investigator assigned to investigate the case. The process for appealing sanctions issued by the Director of Student Accountability, or designee, in non-disputed cases follows the post-hearing appeal process described below in Section 15. If the responding student agrees to accept the sanction(s) imposed by the Director of Student Accountability, or designee, at any point in the process set forth in the Student Misconduct Procedures, the report will be considered resolved. In these cases, the student waives any subsequent right to a hearing and any subsequent right to an appeal.
In a sexual misconduct case, the Director of Student Accountability, or designee, will consult with the Office of the Sexual Misconduct Response Coordinator, as well as the reporting party or the directly impacted party, or both if different people, before implementing a resolution under this provision.
8. Withdrawal of Accused Student. A responding student whose case could result in suspension or expulsion cannot withdraw from University enrollment during an enrolled academic session without the permission of the Office of the Dean of Students. If the student is permitted to withdraw, a restriction may be placed on the student’s registration. In addition, the withdrawn student’s academic transcript may include a notation that the student withdrew after a non-academic disciplinary report was filed.
When a responding student, who fails to participate in early registration for an upcoming semester, decides during the investigation to not continue at the University, a restriction may be placed on the student’s registration and the academic transcript may include a notation that the student withdrew after a disciplinary report was filed.
When a responding student attempts to withdraw, the Director of Student Accountability will ordinarily grant permission to withdraw unless the allegations indicate that a suspension or expulsion may be warranted if the report is founded. If the Office of Student Accountability has issued the investigation report and recommended a suspension/expulsion hearing, the hearing will proceed and the responding student will not be allowed to withdraw unless the student agrees to accept the sanction(s) imposed by the Director of Student Accountability and waive any subsequent right to a hearing and waive any subsequent right to an appeal. When a responding student chooses to not register for the subsequent semester and shares this information with the investigator after the investigative report has been shared, the case will proceed to hearing.
In the case of a responding student who allegedly commits misconduct prior to or after the student’s enrollment at the University and the allegations indicate that a suspension or expulsion may be warranted if the report is founded, a transcript notation may be issued if the student is permitted to withdraw after being notified of the University’s investigation. The transcript notation shall read, “Withdrew After Disciplinary Complaint was Filed”. The same notation shall be issued when a student accused during one enrolled semester chooses to not register for the subsequent academic session; this includes during summer and/or winter break. When a student is not permitted to withdraw and is expelled or suspended, the transcript notation shall read, “Non-Academic Misconduct – Suspension from [semester] to [semester].” Or when a student has been expelled, the transcript notation shall read “Non-Academic Misconduct - Expulsion” as applicable.
In considering whether to place a notation on a former student’s academic transcript, the Director of Student Accountability shall consider the timing of the allegations, the nature of the alleged misconduct, and the progress of the Code of Student Life investigation. A transcript notation may be issued when a former student is accused of committing non-academic misconduct for which a suspension or expulsion may be warranted and the incident(s) in question occurred while the student was enrolled at the University. The Director of Student Accountability may collect information about the case and block the former student’s registration in anticipation of the student petitioning to re-enroll; however, no notation will appear on the student’s transcript unless the responding student was enrolled or had future enrollment at the time the alleged incident took place.
9. Standard of Proof. The standard of proof under this Student Misconduct Procedure is a preponderance of the evidence. If the investigator determines that it is more likely than not that no policy violation occurred, the report will be dismissed. If the investigator or adjudicator determines that it is more likely than not that one or more University policies were violated, a sanction or sanctions will be imposed.
10. Investigator Decision. The investigator’s decision letter shall summarize the findings of the investigation and identify any rules violated. The letter shall also note any sanctions imposed or, in the case of potential suspension or expulsion, the letter shall recommend a formal hearing if the responding student is disputing the material allegations of wrongdoing. In sexual misconduct cases, the investigator will, at approximately the same time, inform the reporting party, the directly impacted party, and the responding student in writing of the outcome of the investigation, to the extent permitted by federal and state laws governing student privacy and confidential student records. The investigator will provide a copy of the decision letter to the Director of Student Accountability and to other appropriate University offices, including the Office of the Sexual Misconduct Response Coordinator in cases involving sexual misconduct, domestic or dating violence, or stalking.
In some instances, the investigator may choose to issue a deferred judgment. A deferred judgment means that the final decision on the merits of the report is postponed for a specific period of time. During the period of postponement, the investigator may elect to reopen the investigation and issue findings of fact and sanctions, if appropriate. If no further reports are made during the period of postponement, the original report will be considered dismissed following the conclusion of the time period.
11. Cases that do not Involve Suspension or Expulsion. Upon a finding that it is more likely than not that a policy violation occurred, the investigator has the authority to impose any disciplinary sanction other than suspension or expulsion. An explanation of some such sanctions can be found in Section 14. Decisions of the investigator can be appealed through the process set forth in Section 15.
(A) Formal Hearings. In cases where the investigator finds it more likely than not that a policy violation occurred, determines the recommended sanction to be suspension or expulsion, and the material facts of the case are in dispute, the Director of Student Accountability will order a formal hearing and assign a charging officer and an adjudicator.
In cases where the responding student does not dispute the material facts of a case recommended for a formal hearing but disputes the application of the rules to the facts, the Director of Student Accountability, or designee, will order a formal hearing and assign a charging officer and an adjudicator. In cases where the responding student does not dispute the material facts and does not dispute the application of the rules to the facts but disagrees with the sanctions, the student may appeal the imposed sanction.
(B) Roles. The charging officer’s role is to coordinate the presentation of witnesses and evidence against the responding student, and urge the adjudicator to find the responding student responsible for alleged rule violation(s). The investigator may be appointed as the charging officer. The charging officer may call witnesses; ask clarifying procedural questions of the adjudicator; may lodge objections to witnesses, evidence, and others issues; and may consult with witnesses, advocates, or attorneys, but the charging officer otherwise may not speak during the hearing unless requested by the adjudicator.
The adjudicator’s role is to address prehearing matters, to preside over the hearing, to ask questions of the witnesses, to resolve evidentiary issues and disputes, and to ultimately determine whether a University policy violation has occurred.
If the reporting party, the responding student, or the charging officer believes that the assigned adjudicator cannot fairly and competently preside over the hearing, that party should lodge an objection to the adjudicator in writing via the Director of Student Accountability at least two (2) University business days before the hearing is scheduled to begin. The submission shall set forth the ground(s) for the objection, which may include allegations that the adjudicator has a substantial conflict of interest or a demonstrated bias. The Director of Student Accountability will consider and make a determination regarding the objection prior to the hearing.
(C) Notice of Hearing. The charging officer will provide a notice of hearing to both the reporting party and the responding student. The notice may be served by U.S. Mail, campus mail, fax, electronic mail, or hand delivery. The hearing will not be set sooner than seven (7) University business days after the service of the notice.
The notice of hearing should include the following information:
1) The time, date, and location of the hearing.
2) The name(s) and contact information of the adjudicator and charging officer.
3) The facts and circumstances supporting the allegation.
4) The rule(s) allegedly violated.
5) A preliminary description of the witnesses and exhibits the charging officer intends to use in the hearing, which may be updated by the charging officer at least two (2) days prior to the hearing or as directed by the adjudicator.
6) A copy or a link to the Student Misconduct Procedure, which sets forth both the procedures for the hearing and the range of potential sanctions that the Director of Student Accountability may impose.
7) A description of any interim measures that are in effect before the hearing.
8) Information about the parties’ right to bring an advocate, attorney, and/or advisor to the hearing.
1) Multiple Reports. When two or more reports have been lodged against the same student, the charging officer has discretion to set separate hearings for each report or to combine the reports into a single hearing.
2) Multiple Students. When two or more students have been alleged to have violated University policies from the same facts and circumstances, the charging officer has discretion to set separate hearings for each student or to combine the reports into a single hearing.
(E) Pre-Hearing Preparation. Prior to the hearing, the reporting party, directly impacted party, the charging officer, and the responding student have a right to view the documents, records, or other evidence that each party plans to present at the hearing, if any. At least five (5) University business days before the hearing, the reporting party, the charging officer, and the responding party will also exchange information on potential witnesses each party plans to call, if any, in advance of the hearing. Arrangements relating to the exchange of such witness lists, documents, records, or other evidence will be made by the adjudicator. The adjudicator has the authority to take appropriate and reasonable action or to impose reasonable hearing-related sanctions for non-compliance with these provisions, which may include exclusion of the witnesses or exhibits that were not disclosed in accordance with these provisions. To arrange an appointment to examine the disciplinary file or learn what documents and other evidence will be presented at the hearing, the student(s) should contact the Office of Student Accountability at least two (2) University business days before the hearing is scheduled to take place and arrange a meeting with the keeper of the record.
(F) Postponing the Hearing. If the charging officer, reporting party, directly impacted party, or responding student cannot appear at the date and time specified for the hearing, that person must request a new hearing date or time from the adjudicator at least two (2) University business days before the hearing is scheduled to begin. A hearing is not postponed until the request for postponement is approved by the adjudicator.
(G) Failure to Attend Hearing. If the responding student has received notice and does not appear for the hearing, the charging officer may nevertheless present the information and evidence in support of the allegations and the adjudicator may make a ruling on the merits of the allegations.
(H) Hearing Procedure. Hearings shall be conducted in accordance with the following guidelines:
1) Closed hearing. The hearing will be closed to the public.
2) Record. The adjudicator will maintain the record and all exhibits of the hearing, which may be recorded, until the adjudicator has rendered a decision. The record, all exhibits, and any recordings of the hearing will be the property of the University and kept in the Office of the Dean of Students.
3) Attendance During Hearing. The charging officer, responding student, directly impacted party, and the reporting party have the right to be present for the entire hearing. Attendance may be by telephone or video conferencing. Attendance by the responding student or the reporting party is not required.
4) Advocate. The responding student, the reporting party, and the directly impacted party have the ability to have an advocate (who may be a certified victim advocate) present throughout the hearing at the student’s or party’s expense. The advocate may ask clarifying procedural questions of the adjudicator and may consult with the party or student who brought the advocate, but the advocate may not otherwise speak during the hearing.
5) Attorney. The responding student, the reporting party, and the directly impacted party have the ability to have an attorney present throughout the hearing at the student’s or party’s expense. The attorney may call witnesses; ask clarifying procedural questions of the adjudicator; may lodge objections to witnesses, evidence, and other issues; and may consult with the party or student who brought the attorney, but the attorney otherwise may not speak during the hearing unless requested by the adjudicator.
6) Witnesses. The charging officer, the reporting party or directly impacted party, and the responding student may call witnesses. Prospective witnesses, except for the reporting party/directly impacted party or the responding student, may be excluded from the hearing room until called. At their discretion, the adjudicator may order that a witness not included on the pre-hearing witness list be called to testify. The adjudicator’s order may be issued prior to the start of the hearing or after the start of the hearing.
7) Questioning. Consistent with the educational nature of the Student Misconduct Procedure, the adjudicator will ordinarily question the responding student, the reporting party or directly impacted party, and any witnesses relating to the allegations in the case. The charging officer, responding student, directly impacted party, and reporting party may suggest questions to the adjudicator. The adjudicator has discretion to determine the questions posed to the responding student, the reporting party, directly impacted party, and any witnesses, including questions generated by the adjudicator. A short recess may be necessary to generate and submit questions.
8) Evidence/Evidentiary Standard. The charging officer, responding student, directly impacted party, and the reporting party may all submit evidence to the adjudicator. The charging officer, responding student, directly impacted party, and the reporting party may also review and comment on each other’s evidence submitted to the adjudicator. The adjudicator will note objections to evidence and has discretion to receive or exclude evidence.
The adjudicator has discretion to receive and consider offered evidence, and will base a finding upon the kind of evidence which reasonably prudent persons are accustomed to rely for the conduct of their serious affairs. Except where explicitly provided for in the Student Misconduct Procedure, formal or technical rules of evidence or procedure utilized in courtrooms do not apply to the hearing. The adjudicator’s decision may be based upon evidence that may be inadmissible in a criminal or civil court. Irrelevant, immaterial, or unduly repetitious evidence should be excluded.
In cases involving allegations of sexual misconduct, the adjudicator shall scrutinize carefully any information regarding the prior sexual activity of a party or witness. Evidence of past sexual behavior may be immaterial depending on the circumstances. If the information is relevant to the issues in dispute, the adjudicator may allow the information into the record. If a party’s past sexual behavior is not relevant to the case, the adjudicator shall not allow the information into the record.
9) Standard of Proof. The adjudicator shall apply the “preponderance of evidence” standard described in Section 9.
10) Hearing Room Space/Partitions. The adjudicator will accommodate concerns about safety, well-being, confrontation, or scheduling with the parties in any manner determined in the sole judgment of the adjudicator to be appropriate. Such concerns may be resolved by utilizing partitions or visual screens, permitting testimony via telephone, video conferencing, receiving testimony via recording or written statement, or in other manners.
11) Decorum. The parties and witnesses are expected to maintain a level of decorum appropriate for an educational proceeding. The adjudicator is responsible for maintaining decorum and may remove any person from the hearing due to disruptive behavior.
12) Adjudicator Decision. The adjudicator’s decision shall be issued in writing to the Director of Student Accountability within ten (10) University business days after the hearing, unless an alternative time frame is otherwise agreed upon by the charging officer, the responding student, directly impacted party, and the reporting party. The written decision shall summarize the findings of fact, identify rules violated, and determine whether the responding student is responsible for violating University policies. In cases where the responding student has been found responsible for one or more policy violations, the Director of Student Accountability will determine which sanction(s) to impose and implement any sanction(s) imposed in a separate letter provided to the parties. The Director’s sanction letter shall include a rationale explaining why the chosen status sanction was selected over an alternative. A copy of the sanction determination will be placed in the responding student’s disciplinary file in the Office of Student Accountability alongside the adjudicator’s decision.
Consistent with state and federal law, the Director of Student Accountability will circulate to the reporting party, the directly impacted party, the responding student, the charging officer, and any other appropriate University official a copy of the adjudicator’s decision and the sanction(s) imposed, if any, within two (2) University business days after receipt of the adjudicator’s decision. The letter from the Director of Student Accountability shall establish the deadline for filing an appeal and shall include a statement describing the procedure for appeal set forth below. The notice can be sent by U.S. Mail, campus mail, fax, electronic mail, or may be personally served.
13. Impact Statement. In a sexual misconduct case, a directly impacted party has the right to submit an impact statement to the investigator (in cases not involving suspension or expulsion) or the Director of Student Accountability (in cases involving suspension or expulsion) prior to a determination of sanction(s). In other types of cases, the investigator may request an impact statement from a directly impacted party. Impact statements shall not be considered as evidence that the incident in question was in fact committed, and shall not be the basis for examination in any hearing. However, the investigator or the Director of Student Accountability may consider the impact statement in making a determination as to the appropriate level of sanction to be imposed upon a finding that a University policy has been violated.
14. Sanctions. When it has been determined after an investigation or hearing that one or more University policies have been violated, one or more final sanctions may be imposed. The following is a non-exhaustive list of potential sanctions that may be utilized individually or in combination:
(A) Educational Sanction. A student may be required to provide an identified service or participate in a particular program, receive specific instruction, or complete a research assignment. The student is responsible for related expenses, including expenses for education, counseling, or treatment, if any expense is entailed.
(B) Disciplinary Reprimand: A written notice to the student explaining that the student's violation of institutional policy warrants an official record to be kept in the Office of Student Accountability. Disciplinary Reprimand is a Step 1 sanction. A subsequent University policy violation following a Disciplinary Reprimand could result in the imposition of more serious sanctions.
(C) Disciplinary Probation: A written admonishment for a violation of specified regulations. With respect to the non-academic disciplinary system, a student on disciplinary probation is not considered to be in good standing for a designated period of time. If the student is found to violate any institutional regulation(s) during the probationary period, more severe disciplinary sanctions may be imposed, including the possibility of suspension or expulsion from the University. Once the designated period of time has elapsed, the student will be considered in good standing; however, a record of the sanction will be kept in the Office of the Dean of Students. Disciplinary Probation is a Step 2 sanction.
(D) Restitution and Fine. A student may be assessed reasonable expenses related to the misconduct. This may include, but is not limited to, the repair/replacement cost for any damage they cause to property or medical or counseling expenses incurred by the victim. An established fine may also be imposed upon the responsible student.
(E) Denial of Privileges. A student may be denied access to certain University privileges for a definite or indefinite period of time. Such sanctions may include, but are not limited to: prohibitions on University employment; bar from extracurricular activities; restrictions from all or part of campus; prohibition on the use of computers, internet, or other University services; and/or prevention from attending a class.
(F) No-Contact Directive: A student may be prohibited from intentionally contacting a student, employee, or visitor to campus in any manner at any time. Such prohibition may be in effect for a specific or an indefinite period of time.
(G) University Housing Transfer or Contract Cancellation: A student may be involuntarily transferred within, or removed from, University housing or residence halls. The student may also be prohibited from reentering University housing or residence halls. Conditions for readmission may be specified.
(H) Disciplinary Suspension: A student may be involuntarily separated from the University for a period of time after which readmission is possible. Conditions for return may be specified. The Director of Student Accountability may be required to approve any request for readmission.
(I) Expulsion: The student may be permanently separated from the University.
Sanctions will vary based upon the facts and circumstances of any specific offense. Sanctions are usually progressive in nature and include the probability of more severe disciplinary sanctions if the student is found to violate the same or any other University policies. In some circumstances, the investigator or Director of Student Accountability may elect to defer a sanction. A deferred suspension, suspension in abeyance, or deferred Housing cancellation, for example, means that the sanction does not go into effect as long as the student complies with all requirements during the interim period. In those cases where the student completes all expectations during the designated period, the student’s record will not show that the sanction was ever imposed.
Most alcohol offenses and possession of marijuana under ten (10) grams may be sanctioned through a written reprimand, appropriate education, notification to a parent if the student is a minor, and participation in the Critical MASS program (see minimum sanctions for alcohol and drug violations in the Policy Regarding Use of Illegal Drugs and Alcohol). Sexual assaults, in contrast, will ordinarily result in the suspension or expulsion of the respondent, as well as an administrative no-contact directive involving the parties.
Students who fail to comply with a sanction in a timely manner are subject to additional disciplinary action, which may include suspension from the University until compliance is achieved. The authority of the Director of Student Accountability to take additional action in cases of non-compliance extends to reports resolved through agreement, reports resolved at a formal hearing, and reports resolved by an investigator or another University department such as University Housing.
In the event that a student fails to comply with a sanction and the Director of Student Accountability has decided to impose a suspension, the student will be notified of the apparent failure to comply and of the Director of Student Accountability’s intent to suspend, and provided an opportunity to meet personally with the Director of Student Accountability and explain the circumstances prior to a final decision by the Director. A student suspended for failing to comply with a sanction may appeal the Director of Student Accountability’s decision to the Provost but is not entitled to a formal hearing.
15. Appeal. In cases involving sexual misconduct, the charging officer, the reporting party, the directly impacted party, or the responding student may appeal the decision of a investigator, the adjudicator, or the Director of Student Accountability by filing a written notice of appeal in writing within ten (10) University business days following the receipt of the decision. The notice of appeal shall be filed with the Office of Student Accountability.
The Director of Student Accountability will promptly transmit the notice of appeal to the non-appealing parties (generally within two (2) University business days). Each non-appealing party will have the right to respond to the appeal within five (5) University business days after the receipt of the appeal.
The Director of Student Accountability is responsible for promptly transmitting the notice of appeal, the hearing record, and any responses received to the appropriate University office for review of the appeal.
For cases that involve suspension or expulsion, the appropriate University office to hear the appeal is the Office of the Provost. The Provost also hears cases dismissed by the investigator which would have risen to the level of a suspension or expulsion had the allegations been founded. For all other cases (including deferred sanctions), the appropriate University office to hear the appeal is the Office of the Vice President for Student Life.
Sanctions imposed by the investigator or Director of Student Accountability will remain in effect while the appeal is being considered. The response to the appeal by the Office of the Provost or the Vice President for Student Life is the final university decision on the matter.
16. Grounds for Appeal. The appealing party must support the appeal by addressing one or more of the following grounds:
(A) The decision was unsupported by substantial evidence when viewed as a whole.
(B) The decision was arbitrary, capricious, unreasonable, or constituted an abuse of discretion.
(C) The sanction was unreasonably harsh or lenient in light of the circumstances.
(D) The procedures were not properly followed, resulting in prejudice to the appealing party.
(E) New evidence, not reasonably available at the time of hearing, warrants reconsideration.
17. Decision on Appeal. On appeal, the decision may be affirmed, reversed, remanded back with instructions for further investigation or hearing, or modified as deemed appropriate by the office reviewing the appeal. In the event that the appeal officer elects to modify the sanction(s), the appeal officer shall consult with the Director of Student Accountability prior to issuing the decision letter to ensure that any appropriate adjustments are included in the decision letter to explain the sanctions.
The decision letter shall state that it is the final institutional action on the matter. The decision letter shall reference the appeal procedures before the Board of Regents, State of Iowa (BOR) and shall state that such appeals are subject to deadlines. Interim measures in effect while the appeal was pending ordinarily remain in effect until the BOR appeal process is exhausted. Any interim measures put into effect earlier shall expire following the completion of the BOR appeal process, at which point the Director of Student Accountability shall remind each party to observe the Anti-Retaliation Policy.
The appeal officer shall transmit the written decision to the Director of Student Accountability within ten (10) University business days of the receipt of the notice of appeal. Subject to state and federal law, the Director of Student Accountability will circulate to the reporting party, directly impacted party, responding student, the charging officer, and any other appropriate University official a copy of the decision on appeal within two (2) University business days after receipt of the decision. In cases involving allegations of sexual misconduct, dating violence, or stalking, the Director of Student Accountability also will forward the appeal decision to the Office of the Sexual Misconduct Response Coordinator.
As stated in Regulation 1 of the Code of Student Life General Conduct Regulations, violation of the regulations for academic misbehavior is ordinarily handled within the department or college concerned. The following procedure applies specifically to the colleges of Liberal Arts and Sciences, Education, Engineering, Nursing, Pharmacy, and Business. Students who wish more specific information should inquire at the office of their respective dean.
Reporting of Plagiarism and Cheating
All cases of plagiarism and cheating are reported for action to the designated person in the office of the dean of the college, through departmental channels, with a statement of the necessary facts. The department and the instructor concerned may also submit recommendations in each case for appropriate disciplinary action.
- By the Instructor.
The individual instructor may reduce the student's grade, including the assignment of the grade of "F" in the course. A report of this action should always be sent to the dean's office.
- By the Dean.
The dean of the college or a student-faculty committee appointed by them may impose the following or other penalties as the offense may warrant; disciplinary probation, suspension from the college, or recommendation of expulsion from the University by the president.
Referral to the Office of the Provost
- By the Dean.
In the cases of flagrant or repeated offenses or for other reasons deemed sufficient by the dean of the college, the case and records may be referred to the Office of the Provost for appropriate action.
- By the Student.
If the student feels that the penalty imposed by the dean is unjust, the student may request a review by the Office of the Provost.
Record of Disciplinary Action
The dean's office shall maintain a record of disciplinary cases and disposition thereof and shall notify other agencies of the University, as are concerned, with action taken in the case. The student involved shall be informed that a record is being kept of the offense.
Questions of academic dishonesty arising within the colleges of Medicine, Law, Pharmacy, Dentistry, Public Health, and the Graduate College are treated on an individual basis.
In the Graduate College, the questions are handled at the departmental level. If the departmental decision is appealed, the dean may appoint an appeals committee of faculty and students from a slate of nominees prepared by the Graduate Council and the Graduate Student Senate to recommend an appropriate course of action. The Graduate College policy on plagiarism is posted in Section IV.F on the Manual at https://www.grad.uiowa.edu/manual-part-1-section-iv-academic-standing-probation-and-dismissal#1.4.F.
Students in professional graduate colleges should inquire at the office of their respective dean for further information. If the student disagrees with the decision made by the Dean, the student may request a review by the Provost.
Disqualification from Academic Programs
As part of the college's academic standards program, professional colleges enforce ethical conduct codes for enrolled students. Students may obtain a copy of the college's current ethical rules and procedures by contacting the Dean of the college. In addition to suspending a student for unethical behavior, the college may contact the state professional licensing agency and decline to recommend the student for licensure.
Professional degree programs ordinarily include practicum requirements for graduation. As a pre-requisite for enrollment in a practicum, students admitted to a professional program may be required to successfully complete a training or orientation course, a health screening, and a criminal background check or meet other criteria required by practicum worksite policy.
A student admitted to an academic program who is disqualified from the program by the department may ask the Dean to review the department's decision. If the student disagrees with the decision made by the Dean, the student may request a review by the Provost.
Policy Regarding Use of Illegal Drugs and Alcohol
The Health Risks Associated with the Use of Illegal Drugs and Alcohol
Student use of marijuana, LSD, amphetamines, sedatives, tranquilizers, stimulants, synthetic drugs, or other dangerous drugs or controlled substances (as defined by law) is a matter of concern to this educational institution. The University is also concerned about student abuse of alcohol, prescription medications, and inhalants.
Succeeding at the University requires a balanced, healthy lifestyle. Misuse of alcohol and the use of other drugs can interfere with or prolong a student’s academic career as well as cause legal, social, financial, and health problems. Alcohol and other drug-related accidents are a leading cause of death of people age 18-24 years old. As an educational institution, the University endeavors to protect and assist students by providing reliable information about the hazards of illegal drugs and alcohol. For more information on institutional efforts to decrease high-risk alcohol use among students, refer to the UI’s Alcohol Harm Reduction Plan.
Health risks include, but are not limited to, adverse modification of one or more body systems, such as the nervous, cardiovascular, respiratory, muscular, endocrine, and central nervous systems; toxic, allergic, or other serious reaction; unfavorable mood alteration, and addiction. Physiological and psychological dependency, which manifests itself in a preoccupation with acquiring and using one or more drugs, may cause severe emotional and physical injury.
Alcohol consumption causes a number of marked changes in behavior. Even low doses significantly impair the judgment and coordination required to drive a car safely, increasing the likelihood that the driver will be involved in an accident. Moderate to high doses of alcohol cause marked impairments in higher mental functions, severely altering a person’s ability to learn and remember information. Very high doses cause respiratory depression and death. If combined with other depressants of the central nervous system, much lower doses of alcohol will produce the effects just described.
Common side-effects of alcohol consumption include digestive complaints and sleep problems and may adversely affect a student’s academic performance. Because alcohol increases aggression, excessive consumption may lead to fighting, vandalism, criminal mischief, and verbal abuse. Alcohol abuse often plays a role in unwanted pregnancies and acquaintance rape. University of Iowa students who consume excessive amounts of alcohol have reported suffering from hangovers, missing class and/or work, and engaging in sexual intercourse as a result of drinking alcohol.
Repeated use of alcohol can lead to dependence. Sudden cessation of alcohol intake is likely to produce withdrawal symptoms, including severe anxiety, tremors, hallucinations, and convulsions. Alcohol withdrawal can be life-threatening. Long-term consumption of large quantities of alcohol, particularly when combined with poor nutrition, can also lead to permanent damage to vital organs such as the brain and the liver.
The health risks associated with specific narcotics, depressants, stimulants, hallucinogens, and cannabis (including marijuana) are explained in Table A.
Alcohol and Other Drug Education Services Available to Students
The University of Iowa offers a range of services for persons who want to learn more about alcohol and other drugs, are concerned about their own or someone else’s substance abuse, or are recovering from substance abuse problems. More specific information about drugs and drug abuse is available through Student Health and Wellness and the University Counseling Service. Any discussions between individuals and the professional staffs in these offices are treated as confidential information.
To assist students whose substance-related behavior may be causing legal, psychological, physical, or social problems, or jeopardizing their student status, the University maintains the student Substance Assistance Program, a component of Student Health and Wellness. Services include substance abuse assessment and referral, outreach, education, and BASICS counseling. Students with concerns or questions are encouraged to contact Student Wellness at 319-335-8394 and talk with a counselor or Health Educator.
Alcoholic beverages may not be consumed, possessed, distributed, or sold on campus without specific authorization. Student consumption of alcoholic beverages is prohibited on campus except as hereafter provided.
Students who are 21 years of age may purchase and consume alcoholic beverages in the Iowa Memorial Union or within other restricted areas of campus described in the Alcohol Beverage Service Guidelines in the University of Iowa Operations Manual V.26.
A college or department may serve alcoholic beverages on campus only in accordance with the Alcohol Beverage Service Guidelines and with the permission of the Office of the Vice President for Student Life (hereinafter, “Office of the Vice President”). With the permission of the Vice President, a recognized student organization can sponsor an on-campus event where alcohol is served.
Alcoholic beverages may not be purchased or served at events sponsored by a recognized student organization or student government body, except in accordance with the Alcohol Beverage Service Guidelines, or with special permission from the Office of the Vice President. The scope of the prohibition includes student organization events which take place off campus as well as on-campus events. Alcoholic beverages cannot be purchased with mandatory student fees or with recognized student organization funds.
For purposes of this policy, any event held on property owned or controlled by a recognized student organization is considered to be an event sponsored by the organization. Recognized student organizations which own, lease, or otherwise control private property are responsible for ensuring that federal, state and local laws are observed at all times on their property. A chapter-sponsored event held at a third party venue with a liquor license must conform to any rules established by the relevant governing body (Interfraternity Council, Multicultural Greek Council, National Pan-Hellenic Council, or Panhellenic Council).
Illegal Drugs other than Alcohol
Students may not consume, possess, distribute, or sell illegal drugs on campus without specific authorization. The list of prohibited activity includes but is not limited to medications legally prescribed to one individual which are consumed by another individual without explicit permission from the physician who prescribed the medication. The unauthorized use of prescription drugs -- consuming, possessing, distributing, or selling – is prohibited. University policy also prohibits possession of drug paraphernalia.
In University Housing, restrictions on alcohol and illegal drug use, possession, and distribution are set forth in the Code of Student Life. Sanctions for violations which occur outside of University Housing are set forth below.
The University will not tolerate the use of drugs that are illegal. Students are expected to abide by the laws concerning controlled substances and alcoholic beverages. Students in violation of state or federal laws may face criminal prosecution, and the University will discipline students who possess or use illegal drugs or alcohol on campus or as part of any other activities of the University. Sanctions which may be imposed for possession or use of alcohol and other drugs in violation of the Code of Student Life include a written warning, probation, mandatory substance abuse evaluation, suspension, or expulsion. Recognized student organizations which fail to comply with University regulations governing alcohol and other drugs may be disciplined by the Dean of Students or by an appropriate governing body. The Dean of Students may revoke a group’s University recognition.
Illegal drug trafficking, including the sale, manufacture, distribution, or administration of illegal drugs, is viewed as a clear and present danger to the University community. Any student found to have sold, manufactured, distributed, or administered illegal drugs may be suspended or expelled (see Student Misconduct Procedure). Students who violate the rights of others while under the influence of alcohol or drugs face serious disciplinary action up to and including suspension or expulsion.
In addition to disciplinary sanctions, substance abuse counseling is mandatory for violators. Students found to have violated this policy or who harm themselves or others while under the influence of illegal drugs or alcohol will be required to undergo a substance abuse evaluation and attend all education or treatment programs recommended as a result of the evaluation in order to re-enroll. The University may require a student recommended for inpatient treatment to enter a treatment program immediately in lieu of attending classes until the treatment is completed.
Reporting Drug Violations
Reports of illegal drug use on campus should be directed to the Department of Public Safety. Drug violations which occur off campus are investigated by the law enforcement agency in the jurisdiction in which the alleged illegal activity occurred. In the residence halls, residence hall staff members will investigate reports of drug use and may report to the Department of Public Safety. The Department of Public Safety, the Office of the Dean of Students, and University Housing publish a summary of drug-related complaints in their periodic reports.
Applicable Legal Sanctions
Both state and federal laws prohibit distribution of, manufacture of, or possession with intent to distribute a controlled substance or a counterfeit controlled substance. State penalties range from 6 months to life confinement and a fine of $1,000 to $1,000,000 depending upon the type and quantity of drug involved. Conviction may also result in the loss of state and federal benefits, such as grants, schools loan, or work assistance, during the time periods required by federal law. Specific drugs, amounts, and penalties are described in Iowa Code § 124 and summarized in Table C.
Maximum federal penalties range from 1 year confinement to life imprisonment and a fine of $250,000 to $4,000,000, depending upon the type and quantity of drug involved. Specific drugs, amounts, and penalties are described in Table B. State and federal legal sanctions are subject to change by the General Assembly and Congress, respectively.
The maximum term and fine increase significantly if state or federal penalty enhancement rules apply. Factors which raise maximum penalties under Federal penalty enhancement rules include death or serious bodily injury; prior drug conviction; placing at risk or distributing a drug to a person under 21 years old; using a person under 18 years of age to assist in the drug violation; and distributing or manufacturing a drug within 1,000 feet of school property, including the University of Iowa campus. Penalty enhancement rules apply to defendants age 18 years or older. Factors which raise maximum penalties under state penalty enhancement rules include using firearms or dangerous weapons in the commission of the offense; distributing or possessing with intent to distribute within 1,000 feet of school, public pool, or recreation center.
Both state and federal laws prohibit possession of a controlled substance. The maximum state and federal penalty for possession is confinement for 1 year and a fine of $1,500. The maximum term and fine increase significantly in the event that state or federal penalty enhancement rules apply. A person in possession of a small amount of a controlled substance for personal use may be assessed a civil fine up to $10,000 in addition to any criminal fine. Under state law, repeat offenders may face fines up to $7,500 and confinement up to five years.
Driving While Intoxicated
Under state law, a person found guilty of operating a motor vehicle while under the influence of drugs or alcohol, or of having an alcohol concentration of .08% or higher, or of having any amount of a controlled substance in the person's blood or urine, shall be imprisoned for not less than 48 hours and fined not less than $1,250 for the first offense. For the second OWI offense the minimum period of confinement is 7 days and a fine of not less than $1,875 and up to $6,250. The minimum period of confinement for the third or subsequent OWI conviction is 30 days, and could be up to 5 years, with a fine of not less than $3,125 and up to $9,375.
If a person under 21 years of age is operating a motor vehicle with an alcohol concentration of .02% or greater, the person's driver's license will be revoked for at least 60 days, even if the person is not legally intoxicated. If a person is operating while intoxicated, the person's driver's license will be revoked for at least 180 days.
The drinking age in Iowa is 21. State law prohibits:
- Purchase, attempt to purchase, possession, or consumption of alcohol under the drinking age;
- Giving or selling alcohol to a person under the drinking age;
- Driving a motor vehicle with an open container of alcohol in the passenger compartment;
- Giving or selling alcohol to an intoxicated person; and
- Public intoxication.
The City of Iowa City prohibits:
- Consumption of an alcoholic beverage in a public place;
- Possession of an unsealed receptacle containing an alcoholic beverage in a public place.
Each of these offenses is a simple misdemeanor, punishable by a fine of $65 to $625 and a jail sentence of up to 30 days. For certain offenses, State law provides for mandatory fines and suspension of drivers licenses. For example, the mandatory fine for under-age possession of alcohol is $200 for a first offense and $500 for a second offense. A person over the legal age who gives, sells, or furnishes an alcoholic beverage to a person under the legal age commits a serious misdemeanor and is subject to a fine of between $500 and $1,875 and in addition may be sentenced to jail for up to 1 year. If injury results from the furnishing of alcohol, an aggravated misdemeanor is committed and the guilty person is subject to a fine of between $625 and $6,250 and in addition may be sentenced up to 2 years in prison. If death results from the furnishing of alcohol, a class D felony is committed and a guilty person may be sentenced to a prison term not to exceed 5 years and be subject to a fine between $750 and $7,500.
Responsible Action Protocol
The Responsible Action Protocol
A student who calls for or seeks emergency assistance for themselves or on behalf of a student experiencing an alcohol or other drug related emergency will not, in most cases, be subject to status sanctions such as disciplinary probation or suspension under the Code of Student Life. However, the Dean of Students may require completion of alcohol and/or other drug education/counseling. The dean may also notify the student's parents of the alcohol or drug violation.
Scope of Protocol
1. The Responsible Action Protocol applies to students who seek and obtain emergency assistance on their own behalf or on the behalf of another student for a medical emergency related to consumption of drugs and/or alcohol. When a student calls on behalf of an impaired individual and remains with that individual until medical assistance arrives, the caller may not be subject to disciplinary action for violating University alcohol and/or drug rules so long as the caller cooperates with emergency responders.
2. An "emergency" communication is a timely contact with 911 or University Housing & Dining staff when those staff members are not yet aware of the situation. The Responsible Action Protocol does not apply to individuals who telephone friends for assistance, for example, or who experience an alcohol or drug-related emergency that is first discovered by University employees or public safety officials.
3. In most cases, neither the student requiring emergency assistance nor an individual or group who assists will be subject to punitive University disciplinary action. This protocol does not excuse or protect those who flagrantly or repeatedly violate the Code of Student Life and the University Housing & Dining Guidebook in regard to alcohol or illegal drug use.
4. In some instances, the Responsible Action Protocol may not apply to the caller if they purchased, supplied, or otherwise made available the alcohol or drugs contributing to the student needing medical assistance. Such instances will be examined on a case-by-case basis and will take into account the severity and the degree of responsibility for the circumstances and environment created.
5. If a representative of an organization hosting an event calls for medical assistance, this act of responsibility may mitigate potential judicial consequences that could arise against the organization (i.e., the fact that an organization representative sought help may be considered in potential sanctioning of the organization for policy violations).
6. The protocol applies ONLY to the Code of Student Life and to the University Housing & Dining Guidebook. Law enforcement agencies enforcing the laws enacted by the State of Iowa within their jurisdictions, including University of Iowa Police, are not bound by this protocol.
7. The Responsible Action Protocol applies only to alcohol and other drug-related medical emergencies. It does not apply to other prohibited behavior such as disorderly conduct (including physical or verbal abuse), property damage, or distribution of illicit substances.
8. In those cases where a student has been a victim of sexual misconduct while under the influence of alcohol, the Dean of Students will not pursue disciplinary violations against the student (or against a witness) for their improper use of alcohol or drugs (e.g., underage drinking) if the student is making a good faith report of sexual misconduct. A student who is under the influence of alcohol or drugs at the time of a sexual misconduct incident should not be reluctant to seek assistance for that reason. In addition, law enforcement authorities in Johnson County have a policy of not pursuing charges for improper use of alcohol against a victim of sexual assault.
Requirements of Protocol
Students considered for the Responsible Action Protocol are required to meet with an administrator from the Student Conduct Office or University Housing & Dining following the incident. When one student seeks emergency assistance on behalf of another student, both students may be required to meet with the administrator. After evaluating the situation, the administrator may refer either or both students to a substance abuse specialist for assessment, education, and/or possible referral for treatment. Students who are referred for substance abuse counseling, but fail to meet with the counselor and/or fail to complete the recommendations, will be subject to disciplinary action.
Non-emergency referrals for substance abuse counseling are always confidential. Counselors and hospital staff will not disclose the name of a student who has sought counseling assistance to individuals outside of the campus health centers without permission from the student.
Even if disciplinary action is not taken, the Dean of Students reserves the right to notify the student's parents, per standard practice. In accordance with the Discipline Records Management protocol, a case file will be maintained for reference should subsequent alcohol or other drug violations occur. In those subsequent cases, administrators will take into account the previous emergency incident when considering sanctions. Academic transcripts will not reflect the incident.
Minimum Sanctions for Violations of the University Alcohol and Drug Policies
Because of the threat to the health and safety of our students, the University has established mandatory minimum sanctions for alcohol and drug violations.
Alcohol and drug violations, both on and off-campus, shall include, but not be limited to the following:
- Possession of alcohol under the legal age (PAULA)
- Public intoxication
- Manufacture, use, or possession of false identification
- Alcohol overdose
- Operating a motor vehicle while intoxicated (OWI)
- Involvement in a crime while under the influence of alcohol
- Possession or consumption of alcoholic beverages in University Residence Halls, fraternity houses, or sorority houses
- Possession or consumption of alcoholic beverages on University property outdoors or in other public areas of campus
- Possession of a controlled substance
- Possession of drug paraphernalia
- Driving under the influence of drugs
- Drug trafficking
- Involvement in a crime while under the influence of drugs
Sanctions usually begin at Step 1 and are progressive in nature. However, the type of violation or circumstances may modify the sanctions. The modification may result in more severe or lenient sanctions.
Because of the serious and potentially life-threatening consequences, operating while intoxicated (OWI) or a police report indicating a Blood Alcohol Content equal to or greater than .20 will normally automatically be considered to be 2nd step offenses. Possession of marijuana over 10 grams and other illegal drug offenses also normally result in 2nd step sanctions, except for drug trafficking offenses which are considered 3rd step offenses. If a student has been suspended after reaching the 3rd step and is readmitted to The University of Iowa, the student is readmitted at the 2nd step.
- Parent/Guardian notification, if the student is under 21.
- Satisfactory completion of a defined alcohol education program.
- Assignment to meet with Critical MASS advisor.
- Disciplinary Reprimand.
- Parent/Guardian notification letter and/or follow-up telephone call, if the student is under 21.
- Satisfactory completion of a recommended alcohol or drug counseling program.
- Disciplinary Probation for remainder of current semester and the following two semesters (Fall or Spring) enrolled at the University. Probation extends through any intervening summer terms, inter-sessions, and/or any institutional breaks.
- Ordinarily, cancellation of a student's Housing contract if the student lives in a residence hall.
- Suspension from the University for at least one complete Fall or Spring semester following the suspension's effective date, including any intervening summer terms or inter-sessions. The Dean of Students may elect for the suspension to take effect immediately or to take effect upon completion of the current semester or term.
Removal and Deferral of Steps
Any student disciplinary record is maintained in the Office of the Dean of Students. Students who have received a Step 1 sanction of disciplinary reprimand may request that the step and the record be removed from their student disciplinary file. A request must be by submitting the Step 1 Removal Request Form. In order to be eligible to have the step removed, the student must meet the following criteria and present supporting documentation:
- It has been at least 12 months since the disposition of the offense by the University.
- The student has not received any additional Code of Student Life charges or any alcohol or drug related offenses on or off campus in the past 12 months.
- The student completed all sanctions required by the University and, if applicable, the courts having jurisdiction over the matter.
Removal of a Step 1 disciplinary reprimand is at the sole discretion of the Dean of Students. Additionally, this opportunity for a student to have the Step 1 removed does not apply to violations which may have resulted in a sanction more severe than Step 1 (such as disciplinary probation). At the discretion of the Dean of Students, a student receiving a PAULA or similar violation may be granted a deferred judgment. A deferred judgment will not be considered an "offense" and will not be maintained as a disciplinary record. However, a letter may be sent to the student's parents notifying them of the violation. If the student receives another offense of any nature, within a 12-month period, the deferred judgment of the first case may be revoked and the second offense may be considered a Step 2 violation. Contact the Office of the Dean of Students at 319-335-1162 for more information.
Uniform Rules of Personal Conduct at Universities Under the Jurisdiction of the State Board of Regent
In lieu of using the regulations and procedures stated in the Code of Student Life and the Student Misconduct Procedure, the Vice President for Student Life has the option to invoke the rules and regulations prescribed by the Board of Regents and amended in November, 1973. The Regents Uniform Rules of Personal Conduct include a provision authorizing the president to declare a state of emergency and to impose sanctions during the emergency. The rules are printed in Section 681 of the Iowa Administrative Code, part 9.
Regents Policies on Campus Integrity
Political Action. No state university shall be or become an instrument of political action. The expression of political opinions and viewpoints will be those of individuals and not of institutions, since the official adoption of any political position, whether favored by majority or minority, tends to substitute one-sided commitment for the continuing search for truth.
Calendar Changes. Major proposed changes of the university calendar and the consequences of such changes will be brought with recommendations to the Board of Regents for final decision.
Judicial Procedure for Alleged Violations of the Regents’ Rules of Personal Conduct
Violations of the Uniform Rules of Personal Conduct at universities under the jurisdiction of the State Board of Regents will be adjudicated in accordance with the Hearing Regulations for Alleged Violations of Regents’ rules adopted by the Board of Regents on May 11, 1973, see section II-29, University Operations Manual.
Legal Assistance for Students
Student Legal Services (SLS) provides free legal advice and low-cost representation to currently registered University of Iowa students. SLS is staffed by two full-time attorneys, an office manager, and legal interns from the University of Iowa College of Law. Services are confidential.
SLS advises students on a variety of legal matters including, but not limited to, landlord-tenant disputes, criminal charges, immigration, small claims, and dissolution of marriage.
SLS is unable to advise students on business formation, money-making ventures, and in matters where two students are in conflict, but can provide referrals.
The SLS office is located in the Iowa Memorial Union and is open year-round. For more information or to schedule an appointment, visit https://legal.studentlife.uiowa.edu/ or call (319) 335-3276.
Use of Campus Outdoor Areas
- The Pentacrest
- General Policy. The Pentacrest is that area of the campus bounded by Clinton Street on the east, Washington Street on the south, Madison Street on the west, and Jefferson Street on the north. The Old Capitol, at the center of the Pentacrest, and adjacent buildings are dedicated to educational and administrative pursuits. In addition, the Old Capitol is a museum and national historic landmark. The University of Iowa permits eligible groups to sponsor events on the Pentacrest as long as those events are conducted under reasonable time, place, and manner restrictions promulgated by University departments. Furthermore, instructors may conduct classes on the grounds of the Pentacrest as long as reservations have been made with the Event Services Office - 159 Iowa Memorial Union.
- Use by Eligible Groups. Subject to these rules, all applicable University regulations, and to the requirements of the regular University program, registered student organizations and other University groups which are eligible to use University facilities may reserve the Pentacrest for public meetings, rallies, teach-ins, convocations, and other authorized events and activities by using the online outdoor space application/request form. Access to any entrance of the Old Capitol or any of the academic buildings nearby may not be obstructed at any time. Eligible groups must, however, receive permission from the Campus Event Committee (Outdoor Space) prior to using the Pentacrest as set forth in section V-37.5 of the University Operations Manual. Event Registration Forms and specific information about University regulations governing events on campus can be obtained from IMU Event Services in Room 159 of the Iowa Memorial Union.
- Casual Use. Individual students and other persons may use the Pentacrest for any casual and reasonable use at all reasonable times. Casual use means any spontaneous and unorganized use for which there is not prior promotion, solicitation, or purposeful attempt to attract or solicit the public in the course of such use. Casual users shall not duly interfere with the use of the Pentacrest by authorized groups or unreasonably disturb or disrupt persons in adjacent buildings, and such users are expected not to damage or destroy any property, including the grass or shrubbery, or to cause any litter or other nuisance. Casual users are not permitted to use any electronic sound amplification system or equipment. Access to any entrance of the Old Capitol or any of the academic buildings nearby may not be obstructed at any time.
- Equipment. Camping is strictly prohibited, and no tent, hut, table, platform, vehicle, booth, kiosk, or similar object or structure shall be placed or erected on the Pentacrest except as expressly approved by the Campus Events Committee (Outdoor Space) in connection with an authorized group event or activity. No sign, banner, slogan, symbol, display, or other similar device shall be painted, affixed, erected, or installed on the Pentacrest except as expressly approved by the Campus Events Committee (Outdoor Space) in unusual and compelling circumstances.
This prohibition does not apply to the distribution of leaflets to individuals nor to the carrying of picket signs or placards by individuals. Any unauthorized use of electronic sound amplification equipment on the Pentacrest is prohibited.
- Hours of Use. Casual use of the Pentacrest is normally permitted at any time, except as specifically prohibited or restricted. Scheduled use is normally restricted to the hours of 8 a.m. to 11 p.m. daily (midnight on Friday and Saturday nights). Sound amplification, music, and other uses which might disturb persons in adjacent buildings is prohibited during normal working and class hours except between 12:20 p.m. and 1:30 p.m. and after 4:20 p.m. daily. The Campus Events Committee (Outdoor Space) may temporarily restrict use of the Pentacrest to accommodate unforeseen requirements of the regular University program not anticipated by this policy.
- Kautz Plaza
- General. The use of Kautz Plaza as a public forum for speech, assembly, and petition is encouraged by the University. The policy governing the use of the Pentacrest shall apply to the use of that area known as Kautz Plaza with the following additions.
- Definition. Kautz Plaza is the elevated concrete area north of Jefferson Street and south of Market Street bounded by Calvin Hall to the south, Iowa Memorial Union Parking Ramp to the west, Trowbridge Hall to the north, with T. Anne Cleary Walkway (formerly North Capitol Street), John Pappajohn Business Building, and Gilmore Hall to the east. The T. Anne Cleary Walkway is not deemed part of the plaza, for purposes of this policy.
- Requests for Use. Registered student organizations and other University groups, which are eligible to use University facilities may apply to use Kautz Plaza using the online outdoor space application/request form.
- Sale of Goods / Solicitation. Sale of goods or solicitations involving money on Kautz Plaza will only be approved for registered student organizations.
a. Any food or beverage sold or distributed on Kautz Plaza must be provided by a licensed food vendor/store/restaurant.
- Number of Events / Tables. More than one event at a time may be scheduled on the plaza. The number of events permitted simultaneously will be the decision of the IMU Event Services Office. Tables may not be placed in the walkway area between the general curb lines.
- Noise Policy. Depending upon the time of the day and the day of the week in which Kautz Plaza is reserved, an eligible group may be restricted from using electronic sound amplification equipment.
- Hubbard Park
- Definition. Hubbard Park is the green space west of Madison Street and north of Iowa Avenue. The space is bounded by the railroad tracks and the Iowa River on the west, the Iowa Memorial Union driveway to the north, Madison Street to the east, and Iowa Avenue to the south. Danforth Chapel is not deemed a part of the park.
- Requests for Use. Eligible groups can request use of Hubbard Park by contacting Iowa Memorial Union Guest and Event Services. Space on the Park is reserved for classes during academic sessions on Monday to Friday from 7:00 a.m. to 3:30 p.m.
- Sale of Goods/Solicitation. All policies governing the sale of goods in the IMU and solicitation by student organizations are applicable to events and activities on Hubbard Park.
- Noise Policy. Depending upon the time of the day and the day of the week in which the park is reserved, an eligible group may be restricted from using electronic sound amplification equipment.
Campus Policy on Violence
Policy on Acceptable Use of Information Technology Resources
Frequently Asked Questions about Code of Student Life
For students who received a notice of investigation letter from an investigator.
I received a letter from the Office of Student Accountability and it sounds serious, is it?
Yes, the letter is serious. The Office of Student Accountability received a report regarding an incident in which you may be involved.
Is the outcome of my meeting pre-determined?
No. The judicial administrator will make a decision whether you are responsible or not responsible for violating the Code of Student Life or other policy only after hearing your side of the story.
What information will the investigator seek?
The investigator seeks details and circumstances about the incident in question.
Are sanctions pre-determined?
Depending upon the findings of the investigator, a pre-determined sanction may be imposed based on the violation(s). The sanctions imposed for violations depend upon the student’s prior disciplinary history and the nature of the violation. The potential sanctions that may be imposed are outlined in section 14 of the Student Misconduct Procedure.
What if I have a scheduling conflict with the meeting time set by the investigator?
If you have a scheduling conflict, call the Office of Student Accountability (335-1527) as soon as possible to reschedule. If you wait to call your registration may be restricted, or the investigator may proceed to make a decision in the case in your absence.
What rights do I have during the meeting with the investigator?
You have the right to:
a. Meet with the investigator and tell your side of the story
b. Submit documents and other relevant evidence
c. Bring an advisor (attorney, parent, advocate, or other support person) to the meeting with the investigator
d. If you are disputing the charges, you have the opportunity to submit the names of witnesses who may have information relevant to the complaint (If you dispute the charges, the investigator will complete the investigation and they will notify you in writing of his/her findings.)
e. Until you receive a final letter from the Office of Student Accountability, you have the right to know, upon request, the status of the investigation in your case.
Should I read the Code of Student Life before the meeting?
We recommend that you read the Code of Student Life. You can refer to your notice of investigation letter for the rule(s) that you allegedly violated. We also recommend you read the Student Misconduct Procedure.
Who is the investigator?
Generally, the investigator is a staff member in the Office of Student Accountability. The investigator’s role is described in the Student Misconduct Procedure. The investigator is authorized to (1) make findings of fact, (2) determine whether the student misconduct rules apply to your case, and (3) impose non-suspension sanctions if you violated a misconduct rule.
What if I have questions about the misconduct process in advance of the meeting?
If you have basic procedural questions, you can contact your investigator (listed in your notice of investigator letter) at 335-1527. The specific allegations cannot be discussed on the phone prior to the meeting.
What if I don’t attend the meeting? Can I admit responsibility and resolve the case without meeting with anyone?
No, we expect you to attend the meeting even if you are not disputing the charges. If you do not attend, your registration may be restricted and the investigator may decide to issue a decision and impose sanctions without your participation.
Can my lawyer or parents attend the meeting?
Yes, as long as you are present and give them permission to attend. You are responsible for any expenses. As a courtesy, please inform the investigator in advance of your meeting who will attend the meeting with you. During the meeting, the investigator may ask you to sign an information release form so that they can discuss your case after the meeting with your attorney and/or parent.
Do I have a right to read the document that describes my alleged misconduct?
Yes. During your meeting, the investigator will share with you the report(s). The report is placed in your non-academic misconduct file and you have the right to view all the documents in your file.
What if the description of the incident in the report is inaccurate? How do I dispute the allegations?
If you believe the report is inaccurate, explaining your side of the story during the meeting is important. As explained in the Student Misconduct Procedure, you have the right to submit documents and other relevant evidence, and to identify witnesses who may have information relevant to the report. You also have a right to bring an advisor (e.g., attorney, parent, advocate, or other support person) to the meeting.
If the report is unfounded, the case may be dismissed and no sanctions will be imposed. The investigator will determine if you did or did not violate the Code of Student Life.
Following your meeting, the investigator will work to complete the investigation and notify you in writing of the findings.
Why do I have to meet with the University when I’m resolving the issue in the court system?
The court charge and the Code of Student Life charge are two different matters even though they arose out of the same circumstance(s). The court system will work to resolve any criminal or civil violation of the laws. However, because you are also a student, you are responsible for complying with the Code of Student Life, which is a different system.
What happens if I pleaded guilty in court to a criminal charge filed by police in connection with this same incident?
A student who pleads guilty in court will be considered responsible for violating University misconduct regulations and therefore subject to disciplinary sanctions. For more information, refer to section 6, “Criminal Charges,” in the Student Misconduct Procedure.
What if my criminal charge is still pending in court and there is a trial date set?
University regulations are different than criminal laws and procedures. You are still required to contact the investigator even if the criminal charge is not resolved in court. After they talk with you, the investigator may decide to delay the resolution of your Code of Student Life complaint because criminal charges are pending. For more information, refer to section 6, “Criminal Charges,” in the Student Misconduct Procedure.
Is there someone who could help me prepare for my meeting with the investigator?
Yes, there are several resources are available, including the Student Misconduct Procedure, the University Ombudsperson, or a private attorney may be an option (however you may be charged a fee for attorney services). If criminal charges are pending, it is strongly recommended that you consult with an attorney prior to your meeting with the investigator.
Will the process be over once I meet with the investigator?
That depends. There are several directions that your case may follow
a. The investigator may conclude the investigation with the following outcomes:
- You are responsible for violating University Policy(ies) and sanction(s) are imposed. [You must complete the sanction(s) before the case is closed.]
- You are responsible for violating University Policy(ies) and no sanctions are imposed. [You and/or the reporting party may appeal the finding to the Office of the Vice President for Student Life.]
- You are not responsible for violating University Policy(ies)and no sanctions are imposed.
b. The reporting party may appeal the finding to the Office of the Vice President for Student Life. The investigator may not conclude their investigation after one meeting if new information. The investigator may postpone their decision until additional information is gathered and you may have a second meeting. The process is not over until a final decision is issued from the investigator, even then, you and/or the reporting party has the right to appeal the investigator’s decision
For a visual representation of the Student Misconduct Procedure, please see the University of Iowa Student Misconduct Flowchart.
What if I do not like the decision made by the investigator after our meeting?
You can ask for further review. When a investigator finds you have violated the Code of Student Life, you have the opportunity to appeal the outcome by submitting a petition requesting the Office of the Vice President for Student Life (for non-suspension sanctions) or the Office of the Provost (for suspension or expulsion sanctions) to review the decision. Ordinarily, no meeting occurs during the appeal process; the Office of the Vice President for Student Life or the Office of the Provost will review the file and read the appeal petition you submit before issuing a final decision letter. For more information about the appeal process, refer to section 15 of the Student Misconduct Procedure.
What are the chances I will be suspended from the University?
Decisions to suspend a student are made by the Director of Student Accountability and not by an investigator. Even if you are not currently at risk of suspension, the outcome of your meeting with the investigator may have important consequences that could result in a suspension in the future. The investigator does have authority to impose serious sanctions short of suspension (such as a campus housing eviction, probation, or a mandatory counseling program). Furthermore, a student placed on probation is subject to suspension if a subsequent violation were to occur.
A student on probation facing suspension has the opportunity to request a formal hearing before an adjudicator to dispute the allegations. However, because the previous offense has already been resolved, the student placed on probation cannot dispute the first offense at the formal hearing.
My friend said they were charged with PAULA over a year ago and was not called in, why did I get charged by your office?
In August of 2010, the Code of Student Life was expanded to include off-campus. Your friend likely received the ticket prior to the expansion of the Code when our office did not have jurisdiction over the offense.
Who has access to my disciplinary record?
The Family Educational Rights and Privacy Act (FERPA) severely restricts disclosures of non-directory information. In other words, if the information is not in the University’s directory, then it is not public information.
However, University employees with a legitimate educational interest (e.g., a dean or residence hall coordinator) may review your record without your written permission. In addition, where health and safety emergencies exist, or when required by law, the University may release information without your permission.
If I am found responsible for violating University policy, what will appear on my transcripts?
If you are found responsible for violating a University policy warranting less than a suspension or expulsion sanction, there will not be a notation on your transcript. If a student is found responsible for violating a University policy that warrants suspension or expulsion then a notation is placed on the transcript reflecting the suspension or expulsion.
I am also facing the legal process through the courts. Isn’t this double jeopardy?
No. The term double jeopardy applies only to the criminal justice system and prohibits the government from prosecuting a citizen multiple times for the same violation of law. The student misconduct process is designed to enforce University regulations and review a student’s status at the University.
What happens if I withdraw from school, graduate or transfer to another institution before this is resolved?
A restriction may be placed on your registration. Your student record may indicate that you withdrew after the disciplinary complaint was filed and permission from the Office of Student Accountability may be required before a withdrawn student may be permitted to re-enroll.
Flowchart for Student Misconduct Procedure
Registration of Student Organizations
A student organization is a voluntary special interest group organized for educational, social, recreational, and service purposes and comprised of its members. Student organizations are separate legal entities from the University of Iowa and legally are not treated the same as University departments or units. Student organizations can exist whether or not the University endorses them pursuant to this policy. Unless otherwise denoted hereafter, the use of the term “student organization” shall include sports clubs registered by Recreational Services.
Student organizations are an important link in the co-curricular activities of the University of Iowa. They play an important role in developing student leadership and providing a quality campus environment. As such, the University encourages the formation of student organizations around the areas of interests of its students, within the limits necessary to accommodate academic needs and ensure public safety.
I. Registration of Student Organizations
The University of Iowa, through the Vice President for Student Life (hereinafter, "vice president"), has delegated the responsibilities and obligations of registering student organizations to the Student Organization Review Committee (i.e., on behalf of the Center for Student Involvement & Leadership and Recreational Services) (SORC) and to deans of academic colleges. The SORC is a team of students and staff that determines the approval or denial of the application for registration. Registration of a student organization by the University does not constitute an endorsement of its program or its purposes, but is merely a charter to exist. The reasons for denying or withdrawing registration of a student organization shall not violate the University Policy on Human Rights.
It is the responsibility of each registered student organization to adhere to the mission of this University, its supporting strategic plan, policies, and procedures. Organizations must abide by all local, state, and federal laws. An organization’s goals, objectives, and activities must not deviate from established University policies and procedures. Because participation in student organizations may enhance a student’s educational experience and the University deems this important to our students’ success, registered organizations are entitled to certain privileges and benefits.
- Benefits of Registration:
- Registration as a University organization;
- Establishment of an account in the Student Organization Business Office (SOBO), Fraternity Business Service, or Recreational Services and appropriate purchasing privileges in accordance with University policies;
- Eligibility to apply for funds from mandatory Student Activity fees (i.e., for student organizations) or Recreational Services fees (i.e., for sports clubs);
- Inclusion in appropriate University publications;
- Utilization of the Center for Student Involvement & Leadership’s (CSIL) OrgSync software (funded by UISG & GPSG)
- Utilization of the University’s trademarks in accordance with the UI Trademark Licensing Department’s program and policies;
- Eligibility for use of campus meeting facilities and outdoor spaces;
- Eligibility, but not the right, to utilize UI Fleet Services vehicles in accordance with state and University policies, procedures, guidelines, and insurance requirements;
- Eligibility, but not the right, to utilize University staff and programming resources;
- Eligibility, but not the right, to utilize Information Technology Services Mass Mail once each semester;
- Eligibility to apply for awards and honors presented to University registered organizations and members; and
- Eligibility to apply for Student Organization Office Suite (SOOS) or Student Activity Center (SAC) office space and/or storage space.
- Achieving and Renewing Registration
- In order to exercise the privileges accorded to registered student organizations, students interested in starting a new registered student organization must first write a constitution for the potential student organization and hold a Pre-registration meeting with the appropriate CSIL staff, BEFORE filing the New Organization Registration Form online through OrgSync. This form includes organizational information and the organization’s Constitution and Bylaws. Upon receiving this information, the CSIL staff will review it and submit it to the Student Organization Review Committee (SORC) for consideration. If approved for registration, the SORC will assign the appropriate registration tier (see below).
- Eligibility/Registration Requirements
- Any group or organization which consists of and maintains at least 80 percent University students, whose purposes are consistent with the educational objectives of the University, and do not violate local, state or federal law, is eligible for registration by the University. To start a new registered student organization, the organization must consist of and maintain at least five (5) individuals as members, of which four (4) must be currently enrolled UI students.
- Membership. It is the policy of the University that all registered student organizations be able to exercise free choice of members on the basis of their merits as individuals without restriction in accordance with the University Policy on Human Rights. The University acknowledges the interests of students to organize and associate with like-minded students, therefore any individual who subscribes to the goals and beliefs of a student organization may participate in and become a member of the organization.
Membership and participation in the organization must be open to all students without regard to race, creed, color, religion, national origin, age, sex (unless the organization is exempt under Title IX), pregnancy, disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, associational preferences, or any other classification that deprives the person of consideration as an individual. The organization will guarantee that equal opportunity and equal access to membership, programming, facilities, and benefits shall be open to all persons.
Membership in a student organization must be composed primarily of UI students (minimum 80% student membership) and be controlled and directed by UI students. Members are individuals who self-select to join an organization; “membership” is different from the audience a student organization targets, serves, or represents. The “audience” is not automatically considered a part of the organization’s membership. Only UI student members shall have voting rights in a student organization. Membership is not open to persons under the age of 18 who are not enrolled UI students. Non-university community members who are at least 18 years of age may participate in the activities of student organizations but may not be voting members. If the student organization desires to allow persons under the age of 18 who are not UI students to participate in the activities of the student organization, the student organization must follow the requirements contained in the Youth Programs Policy Manual for RSOs, including that the youth participant must have permission to participate from a parent or guardian.
As some University services and benefits require knowledge of a student’s membership in the student organization requesting the service or benefit, all organizations are encouraged to have a full membership roster on file with the Center for Student Involvement & Leadership via OrgSync. For example, if a member of a student organization wants to request approval to drive or ride in a university vehicle for an organization event or activity, that member must be listed on the organization’s full membership roster located on OrgSync.
The student organization must be nonprofit in nature; student organizations affiliated with for-profit businesses are not eligible for registration. Student Representatives and student organization members must not profit or benefit financially from student organization membership.
- Primary and Secondary Student Representatives. Student Representatives are individuals who are authorized by the organization to speak for or represent the organization in its relations with the University and who are authorized to receive for the organization official notices, directives, or information from the University. Every student organization or potential student organization, registered with the Center for Student Involvement & Leadership/Recreational Services/academic deans via OrgSync must include the names of two student representatives in its Org Profile. Both Representatives must be currently enrolled UI students, and in academic and non-academic good-standing. One name will be designated as the Primary Representative and the other as the Secondary Representative. It is the responsibility of each student organization to update the Org Profile with the current names of Student Representatives. A student organization no longer under the direction of currently enrolled students may lose its registration.
- Access to University Resources. Registered student organizations are guaranteed an equal opportunity to apply for funds from mandatory Student Activity fees (i.e., for student organizations) or Recreational Services fees (i.e., for sports clubs) or for any other benefit conferred by the University of Iowa Student Government (UISG) or Graduate and Professional Student Government (GPSG) or their constituent bodies, without differentiation for reasons that violate the University Policy on Human Rights or inhibit the group’s exercise of First Amendment rights of free expression and association. Nothing in this section shall be construed to create or guarantee any expectation of the receipt of funding or other benefits from UISG and/or GPSG and/or Recreational Services by any student organization or to prohibit the individual consideration of the program merits of funding or other proposals submitted by such student organizations.
- Registration Procedure. Throughout the year on an ongoing basis, the University will consider applications from student organizations that request to be registered. Registration of student organizations is granted by the Student Organization Review Committee (i.e., on behalf of the Center for Student Involvement & Leadership and Recreational Services) or an academic dean. Registration granted for sports clubs, and fraternities and sororities are subject to additional policies administered by their respective department or student governance organization(s). In order to receive funds from mandatory Student Activity fees (i.e., for student organizations) or Recreational Services fees (i.e., for sports clubs), a student organization must be confirmed by the UISG and/or GPSG or Recreational Services. Greek-letter social organizations are registered by the University of Iowa Interfraternity Council (IFC), Panhellenic Council (PHC), Multicultural Greek Council (MGC), or the National Pan-Hellenic Council (NPHC).
- To start an organization one must follow the step-by-step process listed on the “Starting an Organization” website.
Registration of student organizations that are residential living units (i.e., residence hall organizations, fraternities, and sororities) is granted by their respective student governance organization (i.e., Associated Residence Halls [ARH], Interfraternity Council [IFC], Multicultural Greek Council [MGC], National Pan-Hellenic Council [NPHC], and Panhellenic Council [PHC]) with the concurrence of the vice president.
The Student Organization Review Committee (SORC) shall review all student organization registration applications. Upon its evaluation, the Committee will register the student organization and forward the organization’s application to the appropriate student governance organization or college/department/unit for confirmation; 2) register the organization subject to specific conditions on activities the organization is permitted to sponsor; or 3) reject the application. If an application is rejected the organization may appeal the decision of the SORC within 30 calendar days upon the receipt of their denial of registration letter. Appeals must be submitted in writing to either the Director of the Center for Student Involvement & Leadership (i.e, for student organizations) or the Director of Recreational Services (i.e., for sport clubs). If an organization appeals and is not satisfied with the decision rendered by the Director of the Center for Student Involvement & Leadership or the Director of Recreational Services they may then submit a final appeal in writing to the Dean of Students. There is no further appeal after the Dean of Students.
- To start an organization one must follow the step-by-step process listed on the “Starting an Organization” website.
- Constitution and Bylaws. In order to complete the registration process, all student organizations must have an approved constitution and bylaws. Sponsored and affiliated student organizations (see Section 8, Registration Tiers) must also provide a copy of the charter, constitution, and/or bylaws of any organization external to the University with which such organization may be affiliated. Student organizations are required to include mandatory clauses within their organization constitutions.
- Registration of Inter/National Chartered Organizations. In addition to observing all University rules, an organization that is chartered by an inter/national organization, such as a Greek-letter social fraternity or sorority, must maintain its affiliation with the inter/national organization in order to retain its University registration. University registration will cease when the inter/national organization no longer recognizes or sponsors the student organization as an active organization. In this situation, the organization is no longer eligible to affiliate with their respective student governance organization, to participate in activities sponsored by the governance organization or its member organizations, or to access the privileges granted to registered student organizations. Once the inter/national organization has officially returned the student organization to affiliation status, the student organization representatives may apply to the University and the respective student governance organization for registration, although re-registration is not guaranteed. When the University removes registration of a student organization for violating University rules but the organization remains affiliated with the inter/national organization, the student organization will not regain their University registration by virtue of their relationship with the inter/national organization.
- Housing Organizations. Student organizations that provide off-campus housing to their student members are considered Housing Organizations. These include Professional Residence Groups, fraternal organizations with a professional focus that are recognized by an academic college, and Undergraduate Residence Groups, which includes Greek-letter organizations that are affiliated with their respective student governance organization.
- In addition to all other student organization policies, Housing Organizations must fulfill the following expectations due to the level of responsibility and complexity involved in the service they provide:
- Manage their housing unit;
- Enforce internal organization rules;
- Ensure that relevant national, state, and local laws and regulations are observed;
- Provide safe and healthful lodging and cooperate with city or state agencies responsible for enforcing applicable health and safety laws; and
- Observe relevant University policies in their housing facilities, including the Anti-Hazing Policy and the Sexual Misconduct Policy.
- Housing Organizations are eligible for the same privileges granted to registered student organizations which do not provide housing.
- The responsibility for the regulation and governance of professional fraternities that maintain chapter structures shall be with the Dean of the respective college, including professional fraternities registered by the College of Medicine, the College of Dentistry, College of Liberal Arts and Sciences, and the Graduate College.
- The possession or consumption of alcohol is prohibited in registered undergraduate residence group housing except where explicitly authorized in writing by the vice president.
- In addition to all other student organization policies, Housing Organizations must fulfill the following expectations due to the level of responsibility and complexity involved in the service they provide:
- Governance Organizations.
- Registered student organizations are governed by the University of Iowa Student Government (UISG), Graduate and Professional Student Government (GPSG), or Associated Residence Halls (ARH).
- Undergraduate social fraternities are governed by the University of Iowa Interfraternity Council, Panhellenic Council, National Pan-Hellenic Council, or the Multicultural Greek Council, which may establish, consistent with the University Policy on Human Rights, additional rules and regulations for recognition of new fraternities, membership selection standards, and standards of conduct.
- Reviews. In order to determine whether a student organization is in compliance with a student governance organization regulation or policy, University officials may from time to time review the organization’s record. Information gathered as part of the review may include, but is not limited to, the following: aggregate grade point averages, membership figures, financial reports, internal rules and policies, insurance coverage schedules, educational programs for members, safety and security precautions, compliance with relevant municipal ordinances and state laws, and complaints to the Iowa City police.
II. Registration Tiers
Each student organization granted registration with the University of Iowa is classified as general, affiliated, or sponsored. The registration tier is determined by assessing the student organization's relationship to the University, the purpose and scope of its activities, the University population served, and the perceived potential risk to participants and the University.
The relationship of student organizations to the University is determined by evaluating the student organization’s mission, goals, and activities as they relate to the mission, vision, goals and culture identified by the University in its Strategic Plan.
The privileges and responsibilities associated with each type of registered student organization are outlined below.
- General Student Organizations: The privileges of becoming a registered student organization at the University are not extended without careful consideration. General student organizations are those that are consistent with the mission and culture of the University and engage primarily in activities that benefit their membership. These organizations are primarily interest groups capable of functioning with minimal support. The University registers but does not support or endorse the purposes of these general organizations and may not accept responsibility or liability for the activities undertaken by the student organization.
In addition to the University resources available to all registered student organizations, general student organizations may receive third priority consideration for:
- Student Activity Center (SAC) storage space; and
- Reservable space for University-wide annual events at the Iowa Memorial Union, other University facilities, and outdoor venues through the IMU Event Services process and other University scheduling processes.
- Affiliated Student Organizations: Affiliated student organizations are those that serve a specific University interest and may provide support to University programs and initiatives. They contribute to the mission, vision, goals, and culture of the University by routinely presenting events for their members, the campus, or their related department’s or unit’s members and invited guests. A University department or unit must provide oversight and direct responsibility for the organization and its activities. Affiliated student organizations also may be directly associated with an academic course and its requirements.
In addition to the University resources available to all registered student organizations, affiliated student organizations shall comply with any rules, procedures, and expectations established by the responsible University department or unit.
Because of their broad impact, affiliated student organizations may receive second priority consideration for:
- Student Organization Office Suite (SOOS) or Student Activity Center (SAC) office or storage space; and
- Reservable space for University-wide annual events at the Iowa Memorial Union, other University facilities, and outdoor venues through the IMU event services process and other University scheduling processes.
Affiliated student organizations will need to follow appropriate criteria and guidelines from each University department or unit to receive these services and benefits.
- Sponsored Student Organizations: Sponsored student organizations are those considered critical to the mission and culture of the University and work in partnership with a University department or unit. These organizations are linked to the University because of their role representing the University or in presenting events of broad appeal that are considered an integral part of the institution and its activities. Sponsored students organizations routinely present events for the campus and broader community, and typically work in a collaborative relationship with a University department or unit. The student organization's purpose and effect are to serve a broad segment of the campus community, not just its membership.
Once registered, the events and activities presented by the student organization should accurately and positively reflect the mission, vision, goals and culture of the University, as well as the rules and standards of the institution and its activities. The registration process requires action by both student leaders and University officials. As such, this process creates a mutually beneficial relationship between sponsored student organizations and the University.
In addition to the University resources available to all registered student organizations, sponsored student organizations shall have:
- A full-time professional staff or faculty member whose job description designates them as the primary adviser to the sponsored student organization in accordance with student organization registration requirements. These advisers are considered experts within the respective student organization's area of interest;
- A University department or unit that provides oversight and direct responsibility for the student organization and its activities; and
- Routinely presented events of broad appeal for the campus and community. Student organization operations and event planning are complex, and the majority of the events/programs are University-wide. Sponsored student organizations routinely present events for the campus and broader community, and are expected to work closely with the appropriate University department or unit in the planning of these events.
Because of high complexity, sponsored student organizations may receive first priority consideration for:
- Student Organization Office Suite (SOOS) or Student Activity Center (SAC) office or storage space; and
- Reservable space for University-wide annual events at the Iowa Memorial Union, other University facilities, and outdoor venues through the IMU event services process and other University scheduling processes.
Sponsored student organizations must follow appropriate criteria and guidelines from each respective University department or unit to receive these services and benefits.
III. Tier Appeals
An appeals process exists for those organizations desiring a registration tier different than that into which they were initially placed. Based on additional information, an organization's registration tier or may be modified also by the Student Organization Review Committee (SORC).
- Appeals – Recognition Tier Decision. A student organization has the right to appeal a tier designation decision of the SORC or the determination by the Center for Student Involvement & Leadership to change or modify a student organization's registration tier. An appeal provides a limited review of the original decision. It is not an opportunity to present the evidence again or to re-evaluate credibility. If an error has been made, in most cases the matter will be returned to the SORC so that the error may be corrected.
One of the following two conditions must be used as a basis for appeal:
- Discovery of new information that was not available at the time of the decision; and/or
- The appropriate processes for registering student organizations were not followed.
The Director of the Center for Student Involvement & Leadership or Recreational Services will act as the appeal administrator. The Associate Director of the Center for Student Involvement & Leadership or Recreational Services will act as the appeal administrator if the Director is unable to serve due to conflict of interest or absence.
Written documentation stating the grounds for appeal must be filed with the appeal administrator within ten (10) business days of receipt of the original SORC decision.
The appeal administrator will decide one of the following:
- Uphold the original decision;
- Remand the case back to the SORC for reconsideration consistent with the findings of the appeal administrator;
- Remand for a new registration process review of the student organization; or
- Modify the registration tier assigned by the SORC.
The appeal administrator will provide a written decision to the SORC Chair within ten (10) business days of the appeal review. An appeal may be taken within ten (10) business days to the Dean of Students.
IV. Registration Renewal
- Each student organization must renew its Profile on OrgSync at or near the beginning of the fall (between Aug. 1-Sept. 15) and spring (Jan. 1-Feb. 15) semesters, even if there are no changes from the previous semester in primary and/or secondary representative and contact information. A student organization that does not update and renew its profile will lose its registration automatically for one semester. Any changes in primary or secondary representative or changes in contact information must be reflected in the profile. Registered student organizations must provide complete and accurate information as requested in the profile. If additional information is needed, student organization representatives must provide information upon request to the Center for Student Involvement & Leadership or Recreational Services. For those student organizations that are registered by an academic college as well as by a student government, student leaders are advised to check with the college/department/unit regarding registration deadlines.
- Periodically, the Student Organization Review Committee reviews the status of student organizations to ensure the safety and welfare of students who participate in activities sponsored by the organization. Depending upon the results of its evaluation, the Committee will 1) register the student organization; 2) register the student organization subject to specific conditions on activities the organization is permitted to sponsor; or 3) recommend to the Director of the Center for Student Involvement & Leadership or Director of Recreational Services that registration be denied.
V. Organizational Registration Changes
- During the year, registered student organizations must report to the Center for Student Involvement & Leadership or Recreational Services any amendments to or changes in its student organization name, constitution, by-laws, student representatives, and/or advisers within two weeks of the changes becoming effective. Registered student organizations also must submit any additional information requested from time to time by their respective registering body.
- Student organization advisers are strongly encouraged for all registered student organizations. Advisers shall be faculty members whenever possible in order to promote student-faculty interaction beyond the classroom. Professional & Scientific staff with advising experience and/or relevant expertise also may serve as student organization advisers. Merit staff, with advising experience and/or relevant expertise also may serve as student organization advisers upon approval from the Center for Student Involvement & Leadership, Recreational Services, or academic dean. A non-University affiliated individual may serve as an adviser to a student organization only if they serve as a liaison to a local/regional/national organization with which the registered student organization has an official affiliation.
- Student organization advisers must be employed at the University on at least a .5 FTE basis. The Division of Student Life shall have the right not to approve advisers of student organizations who are on disciplinary status as determined by the appropriate University department or unit.
- All student organization advisers are strongly encouraged to participate in the adviser training programs sponsored by the Center for Student Involvement & Leadership. The Center for Student Involvement & Leadership and Recreational Services will provide specific information to student organizations about these requirements.
- Graduate assistants, with at least 50% appointments, may serve as additional advisers in conjunction with student organization advisers who meet the requirements stated above; however, they will not have signatory authority (e.g., financial transactions, contracts, vouchers).
VII. Space Allocation for Registered Student Organizations
- Limited office or storage space is available to registered student organizations in the Student Organization Office Suite (SOOS) or Student Activity Center (SAC) in the Iowa Memorial Union. Student organizations allocated space in the SOOS or SAC must abide by the policies in regard to use of office or storage space. Application forms for the office and storage space are available online through the Center for Student Involvement & Leadership website (http://csil.uiowa.edu/). Office and storage space requests are reviewed biennially by the CSIL Space Allocation Committee and recommendations for assignment of space are made to the Director of the Iowa Memorial Union and Center for Student Involvement & Leadership. Sport Clubs are required to follow all policies in regard to storage space established by Recreational Services.
Administration of Registered Student Organizations
University Administration has authority to manage the policies within this document and to take action based on them, together with other University policies and all applicable law. Registered student organizations must adhere to the policies outlined below. Unless otherwise denoted hereafter, the use of the term “student organization” shall include sports clubs registered by Recreational Services.
I. Financial Management & Reporting
Student organization funds may not be allocated for purposes prohibited by University policy. The Center for Student Involvement & Leadership, in cooperation with UISG and GPSG, and Recreational Services conduct mandatory financial information meetings annually. Each student organization is responsible for having at least one representative present at these mandatory financial information meetings. Student organizations must allow two weeks for most payment processing.
- Accounts: No University of Iowa student organization shall have an outside bank account without written authorization from the vice president. Student organizations are required to transact all financial business through the Student Organization Business Office or Fraternity Business Service (i.e., for student organizations and fraternities and sororities) or Recreational Services (i.e., for sports clubs).This offers the advantage of a permanent record of transactions, a detailed monthly statement of account, and the purchasing power of the University. Failure to do so may result in revocation of registration. Student organizations registered by an academic college or affiliated with a University department or unit may transact business through the sponsoring college/department/unit. Professional housing organizations may transact business through the Fraternity Business Service.
- Cash-handling: Student organizations are required to follow all cash-handling policies established by the Student Organization Business Office, Recreational Services, or UI Accounts Payable and Purchasing Departments.
- Equipment Purchases: When certain purchases are made for student organizations or when certain types of acquisitions, including but not limited to, the examples noted below, are made by any student organization using mandatory Student Activity fees or Recreational Services fees, the acquisitions become University property and/or the University inherits certain risks and obligations. To help protect the University, the student organization, its members, and its adviser, such acquisitions must be consistent with University policy, follow University procurement procedures, and be processed through UI Purchasing. A University department or unit must be willing to assume ownership and take responsibility for maintenance, storage, insurance costs (if any), and appropriate use before funds can be allocated to a registered student organization and before the acquisition can be made. The University department or unit assuming responsibility must process a requisition for these items through UI Purchasing. Examples of these acquisitions include, but are not limited to:
- Equipment items with a cost of $5,000 or more that are placed on the University’s inventory;
- Printing and copying jobs done outside the University
- Ordering or printing goods with a design, without UI Licensing approval
- Personal items or services
- Telephones other than University campus phones
- Radioactive or hazardous materials
- Wagers or gambling of any sort
- Other equipment or services identified by the Office of Risk Management, Insurance & Loss Prevention that have liability exposure. When a question exists regarding liability exposure, the registered student organization or the college/department/unit should contact the Office of Risk Management.
- Non-Profit Status: The University of Iowa is a non-profit entity; Student organizations do not share this status.
- Tax Exemption Status: Student organizations are exempt from paying sales tax on the gross receipts from goods and services rendered in fulfilling its purpose as an educational institution when utilizing University-based forms of payment (i.e., procurement cards, vouchers, etc.).
- Payment for Services:
- Check Voucher: Student organizations must pay a vendor with a check when the vendor does not accept credit cards, the student organization is donating money, or the total purchase exceeds $5,000. Authorized signers, as listed in OrgSync, must first complete, sign, and submit a check voucher. Checks are printed by UI Accounts Payable and may be obtained by a member of the student organization or the University can mail it to the vendor.
- Individual Services Voucher: Student organizations must pay an individual for services (a speaker, performer, student worker, referee, etc.) by completing an appropriate contract (signed by the payee and the appropriate University administrator) and an individual services voucher. Payment will not be processed without completing both the appropriate contract and individual services voucher.
- Credit Card Payments: Student organizations may request to use a Student Organization Business Office (SOBO) credit card (for most routine purchases under $5000). Sport Clubs must see the Financial Management & Reporting Supplemental Guide for Sport Club credit card use. Student organizations must complete a Credit Card Request form and all expenses incurred will be charged to the student organization’s account. Credit Card Request forms must be completed, signed, and submitted to SOBO 24 hours prior to picking up a credit card.
- Philanthropic Contributions
- Monies benefiting student organizations: Student organizations are not able to offer tax-deductibility to individuals and/or businesses when collecting donations, contributions, and/or sponsorships. Accordingly, when student organizations undertake fundraising projects, they need to inform potential contributors that the donor contributions will not be tax deductible.
- Student organizations must provide proof that organization membership voted to approve the contribution/donation to the benefitting agency. Submit meeting minutes to SOBO or Recreational Services that document the approval and complete an Event Information Form (EIF). Once the EIF is approved, the organization must submit a complete and signed check voucher.
- Receiving Online Payment: Student organizations utilizing online registration through which a financial transaction is occurring that will benefit the student organization must utilize the University approved vendor for online payment.
II. Funding Resources
Registered student organizations are guaranteed an equal opportunity to apply for funds from mandatory Student Activity fees (i.e., for student organizations) or Recreational Services fees (i.e., for sports clubs) or for any other benefit conferred by the University of Iowa Student Government (UISG) or Graduate and Professional Student Government (GPSG) or their constituent bodies, without differentiation for reasons that violate the University Policy on Human Rights or inhibit the group’s exercise of First Amendment rights of free expression and association. Nothing in this section shall be construed to create or guarantee any expectation of the receipt of funding or other benefits from UISG and/or GPSG and/or Recreational Services by any student organization or to prohibit the individual consideration of the program merits of funding or other proposals submitted by such student organizations.
Student organizations must follow all University cash-handling policies as established by the Student Organization Business Office, Recreational Services, or UI Accounts Payable and Purchasing Departments.
- Sponsorships: Student organizations must receive permission to request funds or other valuable assets. A student organization must first file an Event Information Form with the Student Organization Business Office or Recreational Services and receive permission before sponsorship requests can be made. Monetary donations received by the student organization may not be converted to private use and must be deposited in the organization’s account.
- Commercial Sponsorship (received from businesses or corporations)
- In-kind sponsorship: Student organizations may request and receive contributions (e.g., coupons, gift cards, food, venue rental) from businesses to benefit the organization’s activities. Federal financial aid regulations require the University account for all aid, including gift cards provided to students, if the student is a recipient of need-based financial aid. If the recipient of the gift card receives financial aid from the UI Office of Student Financial Aid, this action may impact the amount of financial aid the student receives.
- Monetary sponsorship: Student organizations may request and receive monetary contributions from businesses to benefit the organization’s activities.
- University Co-sponsorship (received from a UI college/department/unit or student organization)
- In-kind sponsorship: Student organizations may request and receive contributions (e.g., coupons, gift cards, food, venue rental) from UI colleges/departments/units or other student organizations to benefit the organization’s activities. Federal financial aid regulations require that the University account for all aid, including gift cards provided to students, if the student is a recipient of need-based financial aid. If the recipient of the gift card receives financial aid from the UI Office of Student Financial Aid, this action may impact the amount of financial aid the student receives.
- Monetary sponsorship: Student organizations may request and receive monetary contributions from UI colleges/departments/units or student organizations to benefit the organization’s activities.
- Sponsorship of external vendor for profit: University policy permits student organizations to sponsor for profit businesses, the University regulates the time, place, and frequency of these opportunities. An off-campus enterprise whose items or services are being marketed by a student organization may be required to indemnify the University and provide adequate insurance well in advance of the event as a precondition of the approval.
- Commercial Sponsorship (received from businesses or corporations)
- Raffles: A raffle is a form of gambling and raffle sales will be taxed. Student organizations must complete and sign the gambling license application form and submit to Student Organization Business Office (SOBO) for approval, in addition to completing an Event Information Form (EIF) for the event. If approved, a copy of the gambling license must be obtained at the SOBO and displayed at any location where raffle tickets are being sold, and at the time the winner is announced. Student organizations must use a secure cash box (available for rent from the IMU Business Office). Gambling other than raffles is prohibited. Additional requirements are included on the gambling license application form and must be followed to receive approval.
- Event/Tournament/Program Admission: Student organizations are allowed to charge admission to events/tournaments/programs. Admission revenues collected are taxable and receipts must be submitted to the Student Organization Business Office or Recreational Services.
- Event/Tournament/Program Registration: Student organizations are allowed to charge registration fees to events/tournaments/programs. Registration revenues collected are taxable and receipts must be submitted to the Student Organization Business Office or Recreational Services.
- Merchandise: Student organizations are allowed to sell items for profit outside of their membership. Merchandise sales are taxable and receipts must be submitted to the Student Organization Business Office or Recreational Services.
- Prohibited Activities:
- Bar Crawls
- Date/People Auctions
- Car Smash
Student organizations may participate alone or with others in planning, promoting, financing, executing, and evaluating a program/event/tournament, hereafter referred to as event. An event is considered to be sponsored by a student organization when organization members are notified in a regular or special meeting or by a special announcement or posting, or when the financial responsibility is met by the organization, or when specific plans or arrangements are made to conduct an event. Absence of members at an event does not relieve the organization from responsibility as a sponsor. However, presence of members of a student organization at an event does not automatically qualify that organization as a sponsor unless the organization itself took part in planning, announcing, discussing, financing, or executing the event.
Student organizations sponsoring events must have a balance on hand in its student organization account to cover the costs of the program, including facility rental, IMU Business Office charges, speaker’s fee, advertising, and other expenses, or adequate funds must be deposited with the organization by an underwriter, which funds cannot be repaid until all costs and expenses incurred by the organization in presenting the event have been satisfied. No advertising or publicizing of any commercial product or trade name shall be permitted without prior approval.
- Time, Place, Manner: Student organizations may have events at 1) reasonable times and places, 2) in a manner consistent with the educational purposes of the University, 3) under reasonable conditions imposed by the University officials charged with control of the areas involved, and 4) under any rules prescribed by the Center for Student Involvement & Leadership, Recreational Services, IMU Event Services, and colleges/departments/units.
- Conditions: In determining the reasonableness of the time, place, and manner of the planned event or activity the Center for Student Involvement & Leadership, Recreational Services, IMU Event Services, and Facilities Management, Space Planning & Utilization shall consider whether the proposed activity conflicts with regularly scheduled University activities or other scheduled events in the area. Other reasonable time, place, and manner conditions may be imposed as a precondition of conducting the activity (e.g., an applicant may be asked for information regarding the anticipated number of participants and spectators, the adequacy of arrangements for crowd control, parking, and sanitary facilities).
- No event request shall be denied unless the applicant is apprised of the reasons for the denial. In the case of a denial, an immediate appeal shall be afforded by the vice president or their designee.
- Registration Requirements (Event Information Form): An Event Information Form (EIF) is required for events with one of the following situations:
- Reservations for space with a rental fee, Hubbard Park, Kautz Plaza/Pentacrest (if spending money), hosting a speaker, blood drives, tournaments, bake sales, rallies, showing or playing copyrighted material (movies), or charging admission/collecting funds, or any other reservation deemed as required by Center for Student Involvement & Leadership, Recreational Services, or IMU Event Services.
- The form is initiated with IMU Event Services or Recreational Services. The student representative is responsible for obtaining the appropriate signatures and returning the form to the IMU Event Services Office or Recreational Services for final review. Completed forms, accompanied by any necessary payments, must be returned before a reservation will be confirmed. EIF’s should be initiated one month before the event date and returned completed and ready for the final signature from IMU Event Services or Recreational Services two (2) weeks before the event date. Groups hosting events in a General Assignment Classroom will require an EIF if they are hosting an outside speaker, political candidate, showing or playing copyrighted material (movie), or tabling.
- Use of University Space & Facilities: Student organizations may use University space and facilities with written permission subject to University regulations. In order to seek written permission to use University space and facilities, student organizations must submit an Event Information Form at the appropriate office (IMU Event Services or Recreational Services as explained above). Requests for use of space within University Housing should be submitted to the Hall Manager of the building in which the desired space is located. Requests to use Recreational Services facilities must be made to Recreational Services.
- Charges: Student organizations that are permitted to use available University space and facilities may be charged an amount commensurate with the expense incurred by the University in making the facility available.
- General Assignment Classrooms: Student organizations must visit IMU Event Services to initiate the reservation process for a general assignment classroom in an academic building. Events that cannot be accommodated in the IMU will be referred to the Classroom Scheduling Office for room availability.
- Cash transactions are not permitted in General Assignment Classrooms.
- Food is not permitted in General Assignment Classrooms.
- Policies regarding Pentacrest use (University Operations Manual)
- Policies regarding other outdoor space use (University Operations Manual)
- Risk Management: The process of identifying and assessing risk in developing strategies to avoid personal injury, property damage, and resultant financial loss. Student organizations should consult with the appropriate college/department/unit to identify, assess, and develop strategies around potential risk management issues. Student organizations should also consider reputational and emotional risks to the University, their organization, the community, and individuals when developing organization programs.
- Waiver & Release Forms: Student organizations may be required to work with the Office of Risk Management, Insurance, & Loss Prevention to assess the need for and develop a waiver and release form for certain types of events (e.g., physical activities, travel).
- Insurance: Student organizations may be required to work with the Office of Risk Management, Insurance, & Loss Prevention to assess the need for and potentially purchase special event insurance for organization-sponsored events (e.g., inflatables, races, competitions).
- Philanthropic Programs & Fundraisers: Student organizations are allowed to plan and host events that raise awareness and/or funds for charity.
- Bake Sales: Student organizations are permitted to conduct bakes sales in the IMU, Recreational Services facilities, or academic colleges at specified areas or on Hubbard Park. All regulations set by the Johnson County Department of Public Health and IMU/Recreational Services/academic colleges must be strictly followed. An EIF is required for all bake sales.
- Race Events: Student organizations are permitted to plan and host competitive and non-competitive race events (e.g., fun-runs; timed walk, run, wheel races) to raise awareness and/or funds for charity. Student organizations must meet with and receive approval from the appropriate staff in the Center for Student Involvement & Leadership. Event Information Forms are required for all race events.
- Registration of Programs to which Admission is Charged and/or Donations are Accepted: Student organizations may sponsor entertainment, tournaments, or lecture programs to which a general admission fee is charged provided such programs are registered with IMU Events Services or Recreational Services at least two weeks in advance. No contracts or other financial commitments may be made by the sponsoring student organization until registration is completed. When admission is charged or donations are accepted at an event held on campus, the IMU Business Office or Recreational Services must approve the method to collect the money. The persons interested in obtaining the IMU Business Office fee schedule should contact the IMU Business Office. Student organizations must make all financial arrangements with the Student Organization Business Office or Recreational Services.
- Guest Speakers: Student organizations may invite guest lecturers, panel participants, discussion leaders, or others from off-campus to speak or otherwise participate in campus programs provided such programs are registered at least one week in advance. Event Information Forms are required for all guest speakers. Final arrangements with guest speakers should not be made by the sponsoring student organization until registration has been completed.
- In the event the speaker or the issues are controversial, the Center for Student Involvement & Leadership, Recreational Services, or college/department/unit may require the sponsoring student organization to 1) obtain a tenured member of the faculty to chair the program or 2) provide for the speaker to be subjected to questions from the audience at some time during the program. For more information see University Operations Manual section V-28.
- Political Activities & Campaigning: Candidates for municipal, county, state, or federal political offices are permitted to campaign on campus under limited circumstances. Student organizations that support the election or defeat of a particular candidate, party, or ballot issue may 1) advertise meetings and events on campus; 2) reserve tables in the designated area(s) of the Iowa Memorial Union; and 3) reserve University facilities for meetings and events. These privileges are subject to space limitations and appropriate University regulations regarding use. A visit to campus by a candidate for a non-university elected office or by an agent for such a candidate must be sponsored by a student organization. Arrangements for the student organization sponsored visit of a political candidate must be facilitated by the Director of the Center for Student Involvement & Leadership.
- Political Activities in Residence Halls: University Housing & Dining offers politicians and political organizations access to residence hall students on a limited basis. A politician or political organization is defined as: candidates for public office, candidates running for University of Iowa Student Government (UISG), political organizations (both student and non-student) campaigning for election or campaigning on behalf of issues on the public ballot, or organizations that are sponsoring a political event.
- Student Government: Candidates for student government positions must follow election rules as established in the Student Elections Code.
- Tabling: Information tables may be reserved by a student organization to disseminate information, or to collect funds or other support (e.g., signatures, supplies) from persons outside its membership. Tables may be reserved in the IMU, Recreational Services facilities, or some colleges/departments/units. An Event Information Form may be required, and all reservation policies must be followed, for all table reservations in the IMU and Recreational Services facilities.
- Alcohol (Refer to Section VII below)
- Prohibited Activities include, but are not limited to:
- Bar Crawls
- Date/People Auctions
- Car Smash
- Balloon/Lantern Releases
IV. Publicity & Marketing
- Printing: Student organizations are prohibited from using student organization funds to purchase or obtain printing or copying services from vendors external to the University. Reimbursement to student organization members, who may have paid for external printing or copying services on behalf of the student organization, is prohibited.
- Design Approval/Licensing: All printed design orders must be approved by the Center for Student Involvement & Leadership or Recreational Services before any orders can be placed. Approval from University of Iowa’s Trademark Licensing Office is required if the design includes use of any University of Iowa trademarks, logos, or indicia. Please refer to the Student Organization Licensing Policy for complete information.
- Websites: Student organizations may develop a website that must be hosted on the University of Iowa network or UI-approved vendor. The following disclaimer must be included on a student organization homepage: “The statements, expressed opinions and links displayed on (your organization’s name) web pages are generated and posted by the student members of (your organization’s name). No official endorsement or approval by the University of Iowa of the viewpoints expressed on this web page or any of the student organization activities described on this web page should be inferred. The activities and events of this student organization are not necessarily sponsored or approved by the University of Iowa.”
- All student organizations are responsible for complying with the University’s policy regarding “Acceptable Use of Technology Resources” located at http://opsmanual.uiowa.edu/
- Chalking: Chalking is defined as the marking of a surface with chalk in order to publicize an upcoming event sponsored by a registered student organization. Registered student organizations may chalk ONLY to publicize an upcoming event that is open to all students. The chalking must include, and must be limited to, the event title (may not exceed seven words), event location and time, and the name of the sponsoring registered student organization.
Only registered student organizations may chalk, and the chalking is restricted exclusively to designated areas on campus, which are the three sidewalks that are the perimeter of Hubbard Park (north, east, and south sides) and T. Anne Cleary Walkway (between Jefferson St. and Market St.). Only water-soluble chalk, commonly known as “sidewalk chalk,” may be used. Chalking on or around the Pentacrest is strictly prohibited.
The language used in the event title, event location and time, and the name of the sponsoring registered student organization may not include any obscenity, profanity, or language threatening individuals or groups of people or to incite physical or psychological harm.
No individual student or registered student organization (or non-student acting on behalf of a student or registered student organization) may erase, remove, efface, write over, modify, or otherwise impair the legibility of any chalking. The registered student organization originally responsible for a chalking may erase, remove, or modify its own chalking, provided, however, that the modification shall be a chalking otherwise permissible under this policy. The University may impose disciplinary sanctions on an individual student(s) or registered student organization responsible for such erasing, removing, effacing, writing over, modifying, or otherwise impairing the legibility of any chalking.
Complaints about chalking should be directed to the Center for Student Involvement & Leadership (CSIL) at 145 Iowa Memorial Union, 319/335-3059, or email@example.com.To the fullest extent permitted by the First Amendment and other applicable law and consistent with the other University policy, the University reserves the right to remove any chalking that does not comply with this policy and may impose disciplinary sanctions on the sponsoring registered student organization. The University will notify the registered student organization of the policy violation and of the authorization for Facilities Management to remove the chalking. Costs associated with removal will be charged directly to the registered student organization. If the registered student organization does not have a student organization account, or has insufficient funds to cover the cost of removal, other privileges may be forfeited, including but not limited to, loss of registration status, loss of access to funding from UISG or GPSG, and loss of on-campus space reservation privileges.
- Posting: Student organizations that wish to post on campus bulletin boards and Cambus, must adhere to the policies established by the respective facility or college/department/unit regarding the posting of materials on campus. Student organizations are responsible for contacting the appropriate facility staff or college/department/unit for applicable policies.
- Mass Email: Student organizations wishing to send a mass e-mail to members of the UI community must obtain permission from the vice president. Student organizations may send one mass e-mail per semester through the University mass e-mail system.
- Digital Signage: Student organizations that wish to post on campus digital signage (electronic displays) must adhere to the policies established by the respective facilities or colleges/departments/units regarding the posting of digital signage. Student organizations are responsible for contacting the appropriate facility staff or college/department/unit for applicable policies.
- Tabling: See section III.I
- Distribution of Fliers, Handbills, and Leaflets: Student organizations are allowed to distribute information to publicize an upcoming event that the organization is sponsoring that will be open to all students. Spontaneous distribution of materials does not require approval as long as it is not disruptive, does not interfere with scheduled University activities, or violates any University policy.
Student organizations may submit a request to travel for reasons that are consistent with the organization’s/University’s mission and purpose, individual/organizational leadership and development, or to participate in programs that contribute to the University’s strategic priority of student success.
- UI Vehicle Rental: Student Organizations may rent a vehicle from University of Iowa Fleet Services.
- Approved uses: Requests for vehicle usage from UI Fleet Services will only be approved for travel to a national or regional conference, or national or regional academic or athletic competition.
- Processes: Student organizations must complete and submit appropriate paperwork to the Student Organization Business Office or Recreational Services.
- Training: Student organization leaders must complete necessary training as required by UI Fleet Services.
- Related Costs: Student organizations are responsible for costs associated with vehicle rental.
- Cambus Rental: Student organizations may request to rent a Cambus vehicle and driver services for a student organization sponsored activity or event. Student organizations are responsible for costs associated with the rental.
- Transporting of the following is strictly prohibited:
- Bottled gases
- Individuals not approved to travel by the Center for Student Involvement & Leadership or Recreational Services
- Non-UI Vehicle Rental
- Charter Buses: Student organizations may hire a professional charter service to provide transportation service for a sponsored event. Student organizations must follow University policy regarding contracts. See section below.
- Use of Personal Vehicles: In the event vehicles are not available from UI Fleet Services for approved purposes, student organizations may allow use of privately owned or rental vehicles for the above purposes with prior written authorization (the University may require proof of insurance). Rental fees, mileage, or other expenses incurred by individuals or organizations in violation of this policy are not an allowable University travel expense and will not be reimbursed. (From Ops Manual V.19)
- Use of 3rd Party Travel Agency: Student organizations may hire an external travel agency to provide planning services for an approved, organization trip. Student organizations must follow University policy regarding contracts. See section below.
- Lodging: Student organizations must follow all Student Organization Business Office or Recreational Services processes for reserving and paying for hotel accommodations for approved student organization travel.
- Prohibited Activity:
- International Travel with the Exception of Canada: Student organizations are not allowed to plan, sponsor, or coordinate trips that occur outside of the continental United States.
- Discounts for Individuals Planning Trips: No student organization member(s) may receive discount benefits for providing event coordination or sale of travel packages, which are not made available to all travel participants.
VI. Contracts & Agreements
Student organizations and student organization members are not allowed to sign or enter into contracts or binding agreements on behalf of the student organization or the University. Contracts exist to outline expectations and responsibilities of the involved parties, and are not limited to arrangements involving payment for services. Student organizations must complete and submit an Event Information Form to the Student Organization Business Office or Recreational Services when processing a contract.
- Processes: Student organizations are required to process all contracts through the Student Organization Business Office or Recreational Services. Types of contracts include:
- Agency or Business issued
- UI Issued
- Service Agency Agreement: student organizations are required to follow the policies outlined by the Office of Risk Management, Insurance, and Loss Prevention when establishing these agreements.
All student organizations must abide by University rules governing possession and consumption of alcoholic beverages. University alcohol regulations are described in Section II (D) of the Policies & Regulations affecting Students. University policy prohibits the use of University funds for the purchase of alcoholic beverages for events on campus or off-campus. In addition, any reference to alcohol in advertising for the activity shall be omitted. In the event that state laws concerning sale, possession, and consumption of alcoholic beverages are not observed during an event sponsored by a student organization, the organization’s registration may be revoked. An Event Information Form is required for all student organization events requesting alcoholic beverage service.
- Alcoholic Beverage Service
- On-Campus: As a general policy, alcoholic beverage service will not be available to student organizations sponsoring events in the Iowa Memorial Union/Recreational Services facilities/academic colleges.
- Parameters: All beverage service (alcoholic and non-alcoholic) will be supplied by UI Catering subject to availability of facilities, staff and supplies. Under Iowa State law, the IMU, or any University department or organization, may not accept free alcoholic beverages from an outside source or funds from a distributor. The dispensing and control of alcoholic beverages within the IMU/Recreational Services facilities/academic colleges is the responsibility of UI Catering and IMU Administration with final approval from the vice president. All money collected by the UI Catering from alcohol sales will be deposited in a designated university account. Under no circumstances is a sponsoring organization to receive money collected as a result of alcohol sales.
- Organization Classification
- Undergraduate: Student organizations whose membership is composed primarily of undergraduate students who are under the age of 21 are not allowed to sponsor events with alcoholic beverage service on campus. Student organizations whose membership is composed of primarily undergraduate students who are over the age of 21 may be eligible to request alcoholic beverage service as an amenity to a program held on campus.
- Graduate & Professional: Student organizations whose membership is composed of graduate or professional students over the age of 21 may request alcoholic beverage service as an amenity to a program held on campus.
- Greek-letter chapters: Student organizations affiliated with the Interfraternity Council, Panhellenic Council, National Pan-Hellenic Council, or Multicultural Greek Council must abide by the Events Policy established by their respective student governance organization.
- Service Requests & Approval Processes:
- The student organization must submit a proposal outlining the rationale as to why the organization is requesting alcoholic beverage service. This proposal must accompany the Event Information Form and Alcoholic Beverage Service Request Form.
- A request form for alcoholic beverage service must accompany the Event Information Form and be submitted to the IMU Event Services Office no later than 14 working days prior to the scheduled date of the event. If approved, all State, University, and IMU/University Catering policies and procedures related to the sale and service of alcoholic beverages will be observed. Additional information regarding the sale, distribution, and consumption of alcoholic beverages in the IMU and on campus is contained in the IMU Alcohol Beverage Service policy.
- University administration retains the right to require additional precautionary and risk management strategies to events where alcohol is present.
- Off-Campus: As a general policy, alcoholic beverage service will not be available to student organizations sponsoring events off-campus.
- Parameters: Student organizations may hold events at a third party venue with a liquor license if arrangements have been made to secure and prohibit the sale and/or consumption of alcoholic beverages within the event space. A signed contract or agreement with the vendor must be submitted to the Student Organization Business Office or Recreational Services at least two weeks prior to the event date.
- Undergraduate: Student organizations whose membership is composed primarily of undergraduate students who are under the age of 21 are not allowed to sponsor events with alcoholic beverage service off-campus. Student organizations whose membership is composed of primarily of undergraduate students who are over the age of 21 may be eligible to request alcoholic beverage service as an amenity to a program held off-campus.
- Graduate & Professional: Student organizations whose membership is composed of graduate or professional students over the age of 21 may request alcoholic beverage service as an amenity to a program held off-campus.
- Greek-letter chapters: Student organizations affiliated with the Interfraternity Council, Panhellenic Council, National Pan-Hellenic Council, or Multicultural Greek Council must by the Events Policy established by their respective student governance organization.
- Requirements for request submission. All requirements outlined below must be submitted at least 14 days prior to the event date:
- The student organization must submit a proposal outlining the rationale as to why the organization is requesting alcoholic beverage service. This proposal must accompany the Event Information Form and Alcoholic Beverage Service Request Form.
- If the student organization is selecting a theme for the event, it must be an appropriate theme. The event theme should correspond with the values of the organization.
- Submit required paperwork for all third party venues:
- Venue Facilities Agreement (your contract or agreement with the venue you are using for your event)
- Venue Certificate of Liability Insurance (proof of at least a million dollar insurance policy that verifies that the third party vendor is insured for any instances that may occur).
- Transportation Agreement and Insurance (if providing members and guests with bus services).
- Venue, room or establishment must be rented out exclusively to the sponsoring student organization (otherwise this is considered an OPEN EVENT, which is not allowed.)
- Liquor License
- Prohibited Activities (Include, but are not limited to):
- Bar Crawls
- Off-campus events at un-approved locations/venues
- Hazing is any intentional or unintentional reckless action or situation – with or without consent – that endangers a student or creates risk of injury, mental or physical discomfort, harassment, embarrassment, and/or ridicule – whether on campus or off campus – for the purpose of initiation into, affiliation with, or as a condition for continued membership in any registered student organization at the University of Iowa.
- Acts of hazing include, but are not limited to: compulsory alcohol or drug consumption; physical brutality; psychological cruelty; public humiliation; morally degrading activities; forced confinement; creation of excessive fatigue; required removal or destruction of public or private property; or any other activity that endangers the physical, mental, psychological, or academic well-being and/or safety of an individual. Any requirement imposed upon prospective, new, or current members which is not related to the organization's purpose is discouraged and will become the subject of a University investigation once the practice is brought to the attention of the Center for Student Involvement & Leadership/Recreational Services/academic colleges.
- This policy applies to all registered student organizations and their student leaders/members. Some University programs promulgate anti-hazing policies specifically for students participating in their programs. The Department of Athletics enforces a hazing policy, as does the UI Interfraternity Council, Panhellenic Council, Multicultural Greek Council, and National Pan-Hellenic Council. Copies are available at the respective department offices.
Discipline of Registered Student Organizations
The University of Iowa’s Student Organization Discipline Procedure is designed to provide a process to investigate and resolve alleged violations of University policies by student organizations, including but not limited to sports clubs registered by Recreational Services. The Discipline Procedure is not a substitute for the civil or criminal court system. Rather, the Discipline Procedure provides a mechanism for the University to determine if University policies have been violated and act in accordance with the findings.
All communication(s) related to any student organization discipline procedure will be placed in the student organization’s file in the Office of the Dean of Students.
Greek-letter chapters affiliated with the Interfraternity Council (IFC), Panhellenic Council (PHC), National Pan-Hellenic Council (NPHC), or Multicultural Greek Council (MGC) must also abide by the judicial policies established by their respective governing body.
Unless otherwise denoted, the use of the term “student organization” shall include all student organizations associated with the University of Iowa. This includes all student organizations registered by the Center for Student Involvement & Leadership, Recreational Services, student governance organizations (UISG, GPSG, IFC, PHC, MGC, NPHC, ARH), or an academic college/department/unit.
I. General Information Regarding Student Organization Discipline
- Jurisdiction: This Student Organization Discipline Procedure generally governs complaints that allege student organization violations of University policies or organizational policies, including but not limited to rules promulgated by the respective student governance organization.
- As stated in the University of Iowa Operations Manual, “formal complaints about sexual misconduct by University students, faculty, or staff should be made to the Office of the Sexual Misconduct Response Coordinator (335-6200). An academic or administrative officer, as defined in the University's Sexual Harassment policy (see II-4.1b(3)) must report any known sexual misconduct report to the Office of the Sexual Misconduct Response Coordinator. No employee is authorized to investigate or resolve student complaints without the involvement of the Office of the Sexual Misconduct Response Coordinator.”
- Standard of Proof: The standard of proof will be a preponderance of evidence. In other words, decisions will be based on a “more likely than not” standard. If it is determined that it is more likely than not that no policy violation occurred, the complaint will be dismissed. If it is determined that it is more likely than not that one or more University policies were violated, a sanction(s) will be assigned.
- Group vs. Individual Responsibility: The process for investigating allegations of student organization misconduct is outlined below in Section III. The University’s investigation into organization misconduct may occur concurrently with a Code of Student Life investigation into an individual member’s alleged misconduct or it may precede the Code of Student Life investigation or follow the Code of Student Life investigation. The Student Judicial Procedure governs the resolution of Code of Student Life misconduct involving individual students.
- Rules Governing Student Organizations: In order to remain registered as a UI student organization, organization members are expected to observe at all times internal policies of the organization, including but not limited to rules set by the state, national, or international headquarters. In addition, student organizations affiliated with one or more University of Iowa student governance organizations are bound to observe the rules of the respective governance organization(s). Violation of internal organization rules or rules set by a student governance organization are grounds for imposing disciplinary sanctions.
- Organization Disciplinary Records: Student Organization Disciplinary Records will be managed by the Office of the Dean of Students. All records related to student organization conduct will be kept in the student organization’s official file.
Student organizations are also expected to observe the policies and rules established by the Center for Student Involvement & Leadership (CSIL), Recreational Services, student governance organizations (UISG, GPSG, IFC, PHC, MGC, NPHC, ARH), or an academic college/department/unit. Policies and Rules governing registered student organizations are posted in Article III sections A and B of this website. Section A or B rules apply to every UI student organization, including sports clubs, and disciplinary sanctions will be imposed in the event of a policy or rule violation.
The UI Dean of Students has also established rules for student organizations. These rules are specified below:
- Hazing. Membership rituals cannot involve activities which endanger a student or create risk of injury, mental or physical discomfort, harassment, embarrassment, and/or ridicule for the purpose of initiation into, affiliation with, or as a condition for continued membership in the student organization. Appropriate initiation rituals are permitted but hazing is strictly prohibited. Examples of prohibited rituals are included in Rule 26 of the Code of Student Life rules, Section B.VIII of Student Organizations, and the rules and guidelines established by the student governance organization.
- Funds retained in Student Organization Accounts. Disciplinary sanctions will be imposed if organizational funds are allocated in violation of University policies governing student organization accounts or if members failed to follow mandatory cash handling procedures.
- Alcohol. Organization members are prohibited from providing alcohol to under-age members of their student organization. Sanctions may be imposed upon the student organization in addition to sanctions imposed on the individual member.
- Illegal Drugs. Organization members are prohibited from providing illegal drugs to members of their student organization. Sanctions may be imposed upon the student organization in addition to sanctions imposed on the individual member.
- Misconduct on organizational property. Organizations which own or lease property are expected to undertake reasonable preventive measures to ensure that local, state, and federal laws are observed on its property. Criminal conduct on organization property may result in the imposition of sanctions on the organization if preventive measures were unreasonable. Misconduct on organization property which violates the Code of Student Life also may result in sanctions if the organization failed to undertake reasonable preventive measures.
- Misconduct involving other student organizations. Student organization members are expected to respect the rights and privileges of other organizations and their members. Vandalism, harassment, and violence, for example, are strictly prohibited by the Code of Student Life, and the perpetrator’s organization may be subject to disciplinary sanctions if the misconduct directed at the other organization was related directly or indirectly to organization affiliation.
- Failure to Comply with a University Directive. Executive officers and members of a student organization are expected to comply with a reasonable directive issued by any University of Iowa faculty or staff member acting in the performance of the faculty or staff member's duties. Failure to comply with a directive may be grounds for imposing sanctions on the organization.
- Aiding or Abetting Academic Misconduct. A student organization may be subject to disciplinary sanctions if one or more organization members aids or abets another member of their organization to violate Rule 1 of the Code of Student Life. Rule 1 prohibits cheating, plagiarism, and other forms of Academic Misconduct.
- Other Violative Conduct. A student organization may be subject to disciplinary sanctions if one or more organization members violates University regulations at an event sponsored by the organization or in the course of the organization’s affairs and the organization failed to exercise reasonable preventive measures. Sanctions may also be imposed on the organization if the activity of one or more members at the organization-sponsored event seriously threatened (a) any educational process or other legitimate function of the University or (b) the health or safety of any member of the academic community.
- Failure on the part of the organization to observe an internal organization rule, University policy, academic college guideline, or rule issued by a student governance organization.
The Center for Student Involvement & Leadership (CSIL), Recreational Services, Office of the Dean of Students, or other University office can be informed of a student organization policy violation or incident through a police report or other method. Policy violations or complaints can be referred for behavior that occurs both on and off campus. Any office, department, student organization, or individual (faculty, staff, student, or individual not affiliated with the University) may submit a complaint.
The Director of the Student Conduct Office or their designee will review and investigate the complaint to determine how a case should proceed.
- The Director of the Student Conduct Office or their designee will investigate alleged violations of University policies committed by student organizations. During the investigation, a representative(s) of the student organization will be notified of the allegations in writing and given an opportunity to meet with the investigator to explain the organization’s side of the incident prior to the issuance of the final investigative decision. The student organization representative(s) also has the opportunity to submit documents and other relevant evidence to the investigator and identify witnesses who may have relevant information.
- If a case is to proceed, a file will be created that will remain a part of the student organization’s permanent file in the Office of the Dean of Students.
- Following investigation, a case may be either referred to the Executive Director of the IMU or Director of Recreational Services.
- Interim suspension of student organization activities or interim sanctions may be placed on the student organization.
- Authority to impose non-suspension sanctions on an interim basis lies with the Dean of Students, the Director of the Student Conduct office or designee, the Executive Director of the IMU, or the Director of Recreational Services.
- Interim sanction decisions will be based on evidence available at that time.
- The Dean of Students has the authority to suspend an organization’s activities pending the outcome of the investigation if in the Dean’s opinion the organization’s continued operation poses a continuing danger to persons or property or constitutes an ongoing threat of disruption to the academic process.
- A student organization suspended on an interim basis has the opportunity to meet with the Dean of Students within five (5) University business days after receipt of the notice of the interim suspension. If a meeting is requested, organization representative(s) may request the Dean of Students to review and reconsider the interim suspension.
- Criminal Charges: University disciplinary proceedings may be instituted against a student organization or student organization representative(s) charged with conduct that potentially violates both criminal laws and University policy, notwithstanding the fact that an investigation or court proceeding might be pending. University proceedings may occur before, during, or after the criminal court process. A student organization or student organization representative(s) charged with criminal misconduct will be considered guilty of violating University conduct regulations and therefore subject to disciplinary sanctions if convicted in criminal court of conduct prohibited under the Code of Student Life. For purposes of these procedures, a conviction includes a guilty plea, jury verdict, judicial decision, or deferred judgment. Due to the less stringent standard of proof under these judicial procedures, a student organization or student organization representative(s) charged but not convicted of a crime is still subject to University disciplinary action if found guilty of violating University policy. Findings or sanctions imposed under this policy shall not be subject to change even though criminal charges arising out of the same facts were dismissed, reduced, or resolved in favor of the accused student organization or student organization representative(s).
- If the investigator determines there has been a policy violation, then the case will be referred to the Executive Director of the IMU or the Director of Recreational Services for resolution. The report prepared by the investigator may include a list of recommended sanctions.
- The Executive Director of the IMU or the Director of Recreational Services will schedule a time to meet and discuss the case with the student organization representative(s) following the investigation by the Director of the Student Conduct Office or their designee.
- The Executive Director of the IMU or the Director of Recreational Services may issue a decision in the case in the event that the student organization representative fails to respond to the notice letter in a timely manner following receipt of the letter.
- The Executive Director of the IMU or the Director of Recreational Services in charge of the case has the authority to impose sanctions if they conclude that University rules were violated and that sanctions are warranted.
- The student organization representative(s) will have ten (10) business days after receipt of the notice of a decision by either the Executive Director of the IMU or the Director of Recreational Services to request an appeal to the Office of the Dean of Students.
When it has been determined after investigation that one or more University policies have been violated, one or more final sanctions may be imposed.
Student organizations that fail to comply with a sanction in a timely manner are subject to additional disciplinary action, which may include loss of registration until compliance is achieved.
The following is a non-exhaustive list of potential sanctions that may be utilized individually or in combination:
- Disciplinary Reprimand: A written notice to the student organization or explaining that the violation of institutional policy warrants an official record be kept in the Office of the Dean of Students.
- Educational Sanction. A student organization may be required to provide an identified service or participate in a particular program, receive specific instruction, or complete a designated assignment. The student organization is responsible for any related expenses, including expenses for education, counseling, and/or services.
- Attainment of Standards. A student organization or student organization representative(s) may be required to attain a specific standard(s) over the course of a designated period of time. Examples of these standards include, but are not limited to, the following: organizational grade point average, organizational arrest and citation rate, organizational member retention, organizational member certifications/trainings.
- Disciplinary Probation: A written admonishment for a violation of specified regulations. With respect to the non-academic disciplinary system, a student organization on disciplinary probation is not considered to be in good standing for a designated period of time. If the student organization or its representative(s) are found to violate any institutional regulation(s) during the probationary period, more severe disciplinary sanctions may be imposed. Once the designated period of time has elapsed, the student organization will be considered in good standing; however, a record of the sanction will be kept in the Office of the Dean of Students.
- Restitution: A student organization may be assessed reasonable expenses related to the misconduct. This may include, but is not limited to, the following: the repair/replacement cost for any damage to property or any related expenses incurred by the victim/complainant.
- Denial of Privileges: A student organization may be denied access to certain University privileges for a definite or indefinite period of time. Such sanctions may include, but are not limited to, the following: prohibitions on University space usage, bar from receiving and/or expending funds, suspension to participate in certain student organization and/or University sponsored activities.
- Loss of Registration: A student organization may be involuntarily separated from the University for a specified period of time or permanently. Conditions for a return may be specified.
Sanctions will vary based upon the facts and circumstances of any specific offense. Sanctions are usually progressive in nature and include the probability of more severe disciplinary sanctions if the student organization or student organization representative(s) are found to violate the same or any other University policies. In some circumstances, the Executive Director of the IMU or Director of Recreational Services may elect to defer a sanction. A deferred suspension, for example, means that the sanction does not go into effect as long as the student organization complies with all requirements during the interim period. In those cases where the student organization completes all expectations during the interim period, the student organization’s record will show that the sanction was never imposed.
In the event that a student organization or student organization representative(s) fail to comply with a sanction and the Executive Director of the IMU or Director of Recreational Services has decided to impose a suspension, the student organization will be notified of the apparent failure to comply and of the Directors' intent to suspend, and provided an opportunity to meet personally with the Director and explain the circumstances prior to a final decision.
The complaining party, or the accused student organization may appeal the decision by filing a written notice of appeal within ten (10) University business days following the receipt of the decision. The notice of appeal shall be filed with the Office of the Dean of Students.
Grounds for appeal:
- The decision was unsupported by substantial evidence when viewed as a whole.
- The decision was arbitrary, capricious, unreasonable, or constituted an abuse of discretion.
- The sanction was unreasonably harsh or lenient in light of the circumstances.
- The procedures were not properly followed, resulting in prejudice to the appealing party.
- New evidence, not reasonably available at the time of hearing, warrants reconsideration.
- On appeal, the decision may be affirmed, reversed, remanded back with instructions for further investigation, or modified as deemed appropriate by the Dean of Students. The written decision on appeal shall be transmitted by the Dean of Students to the accused student organization, and the complaining party within ten (10) University business days of the receipt of the notice of appeal. The Dean of Students may forward the decision on appeal to appropriate University offices. In cases involving allegations of sexual misconduct, dating violence, or stalking, the Dean of Students will forward the appeal decision to the Office of the Sexual Misconduct Response Coordinator.
Registration of Student Automobiles
All students who operate, maintain, or own any motor vehicle on university property must register the vehicle within 48 hours of their initial operation of the vehicle on campus. Students can register their vehicles by using the online portal on the Parking & Transportation web site at http://transportation.uiowa.edu/. Alternatively, students can visit either of the Parking and Transportation offices located in the IMU Parking Ramp and the West Campus Transportation Center. See The University of Iowa Motor Vehicle and Parking Regulations, located on the Parking and Transportation website, for complete information.
Lost & Found
The University Lost and Found Office is located on the southwest side of University Capitol Centre (200 S. Capitol Street) on the lower level.
Hours: Monday and Tuesday 10:30 AM-6:30 PM;
Wednesday-Friday 9:00 AM-5:00 PM
Closed weekends and University holidays
Lost and Found
Iowa City, IA 52242
To report a lost item, please contact us by phone or e-mail. Describe the item in detail. Be sure to leave your name and phone number. Please allow at least 2-3 days for us to contact you. This may allow time for the lost item to arrive at our facility.
If you have found an item and wish to turn it into the Lost and Found, our hours are listed above. You may also send items to us via Campus Mai
Reporting Correct Residential Address and E-mail Address
Every student is required to report their correct residential address at the time of registration each semester or session. Address changes must be submitted on MyUI or in person at the Office of the Registrar (Registrar Service Center, 17 Calvin Hall). Any change of residence made during the semester or session must be reported within three days. Failure or refusal to comply with this regulation may result in restriction of registration. Reporting erroneous addresses is prohibited by the Code of Student Life and may result in disciplinary sanctions in addition to restriction of registration.
The current address must be reported to the University Registrar and must be the student's actual residing address. Reporting the parent's address is not acceptable unless the student is currently living at the parent's address or is enrolled in a study abroad program. Students interested in routing U-bills to the parent's address may do so on-line at https://myui.uiowa.edu by clicking on "Student Information" then "University Bill". Routing home a U-bill does not change the student's local address and does not satisfy the requirement to provide the Registrar with a current residential address.
With regard to electronic addresses, official correspondence from the University is regularly sent to students by electronic mail. Every student is considered to be on notice of the information contained in official University e-mail messages sent to the student's official e-mail address. In order to remain enrolled, every student must register an e-mail address with the University of Iowa and maintain their account so that all official University e-mail is deliverable. In composing messages, students are expected to comply with all of the University’s information technology policies, available at http://cio.uiowa.edu/Policy/.
All students are assigned an official University email alias (firstname.lastname@example.org), hereafter referred to as the official University email address, and provided a University of Iowa target email account. All official University e-mail is sent to this official University email address. E-mail accounts with the University of Iowa are created through My UI at https://myui.uiowa.edu by clicking on "Student Information," then "My Email," and "Request Email Account.” A student can update their target address via MyUI at https://myui.uiowa.edu by clicking on "Student Information," then "My Email," and "Update Email Routing Address.” For more information about e-mail and e-mail support see the URL http://its.uiowa.edu/office365email
While it is not recommended, a student may change their routing address through MyUI by clicking on "Student Information," then "My Email," and "Update Email Routing Address." (In other words, a student may elect to route e-mail addressed to their official University e-mail address to an account such as Gmail or Yahoo) Students who route their e-mail to another e-mail address do so at their own risk and are responsible for all information, including attachments, sent to any other e-mail account. The University is not responsible for e-mail routed to any other e-mail address or for any difficulties that may occur in the proper or timely transmission or access of e-mail routed to any unofficial email address. A student’s failure to receive or read in a timely manner official University communications sent to the student’s official e-mail address does not absolve the student of the responsibility to read and comply with the content of the official communication. Faculty may legitimately assume that a student’s official University e-mail address, as available on class rosters, is a valid mechanism for communicating with a student and may use e-mail for communicating with students registered in their classes.
Mandatory Student Fees Policy
Mandatory Student Fees at the University of Iowa
Students enrolled at the University of Iowa are assessed tuition based on their program of study. Most students are also assessed mandatory fees that help pay for the facilities and services available to them. Mandatory fees are not based on an individual’s use of facilities or services. The list below describes the various mandatory fees in effect for UI students. The complete version of the mandatory fee policy, which includes a list of exempted categories, can be found at: https://registrar.uiowa.edu/mandatory-fees
The technology fee supports instructional computing demands by providing financial support to improve the quality and quantity of student computing resources (facilities, equipment, and services) and library and other information sources.
The student health service fee is assessed to students enrolled for more than four (4) semester hours in a session. This fee allows a student access to the SHS to see a doctor with no office visit charge as many times during the semester as they need. This fee also covers health promotion services including fitness assessments, nutrition counseling, etc. Patients who have been assessed the student health fee still must pay for lab tests, supplies, physicals, immunizations, procedures (such as wart removal) and other costs.
The student activity, student services, and student union fees provide funding to support the multitude of activities (student organizations/activities; partnership of student governments) and services (Cambus/Bionic Bus; Daily Iowan) available to UI students, both on and off campus.
The building fee contributes to funding for certain construction projects on the UI campus.
The arts and cultural events fee supports cultural events and performances on campus that are free to students. The fee also subsidizes some of the cost of student admission to any ticketed event produced by the Division of Performing Arts. (Students are admitted at a reduced price.)
The recreation fee supports the operation and maintenance of Recreational Services facilities on the UI campus, including the new Campus Recreation and Wellness Center (CRWC), as well as programmatic offerings of Recreational Services. The establishment of the fee was essential for the construction of the CRWC and is used to help pay the debt service on the facility. Beginning with the fall 2010 semester, a Recreational Services membership is required to access all recreation facilities on campus, including the CRWC, Field House, Hawkeye Tennis & Recreation Complex (HTRC), Fitness East and Recreation Building. A Recreational Services membership is included in the recreation fee. Once inside the facilities, most activities, including swimming, fitness, rock climbing, racquetball, basketball, volleyball, and Group Exercise classes are included with the membership. Beyond access to all recreation facilities on campus, members also receive discounts on program registration (including Lesson Programs, Rowing, Tennis Programs, Aquatics and Adventure Trips), and reduced tennis court fees.
The career services fee is assessed to undergraduate UI students. The University of Iowa Pomerantz Career Center is a world-class facility with a national reputation for excellence. The Center directly serves more than 20,000 students from the Henry B. Tippie College of Business, the College of Engineering, and the College of Liberal Arts and Sciences. The services provided are centralized and comprehensive. The administration of the Center is organized into seven distinct but integrated areas. For more information, visit Career Center web site at http://www.careers.uiowa.edu/overview.html.
The professional enhancement fee is charged to all enrolled students enrolled in the Graduate College. The Graduate College offers many professional enhancement opportunities, including: Professional Development Workshops/Programs; Scholarly Integrity; Sponsored Programs – Grant Writing; and the Jakobsen Conference/Forum.
A student who will not be on campus during the entire session may apply for a mandatory fee waiver. A student eligible for a mandatory fee exemption must submit an appeal form to the Office of the University Registrar. The form is posted at https://registrar.uiowa.edu/mandatory-fees. Appeal requests will not be accepted after the last day of classes of the academic term.
Student Government Activity Fee Refund/Reallocation
Each semester students pay a Student Activity Fee. A portion of the Student Activity Fee is allocated to General Student Organizations. The University has determined that its mission is served if students have the means to engage in dynamic discussions of philosophical, religious, scientific, social and political subjects in their extracurricular campus life.
Registered students may request a refund or reallocate the portion of the fee allocated to General Student Organizations. A request for a refund will be credited on the student's University Bill each semester, while a request for reallocation will be designated to a campus-wide service chosen each year by the student governments. To avoid automatic allocation for the 2011-12 academic year, request forms must be submitted to the University Billing Office, Room 5 Calvin Hall no later than September 23. Requests for a one semester refund/reallocation will not be allowed except for new students registering for second semester only who submit a request form by February 14. Additional information is available from the University of Iowa Student Government, 260 IMU, 335-3859.
To register to vote, a voter registration form must be completed and delivered or mailed to the County Auditor’s office. Forms are available at the Johnson County Auditor’s office (County Administration Building). Voter registration forms and information about local election rules (including registration deadlines) are available on the Internet at the following link:
Picture Student Identification
University policy requires that official student identification cards include a picture. A student registered for course work conducted at an off-campus site may apply for a no-picture identification card for library use only. For more information about student identification cards, contact the ID Card Office, 4 Jessup Hall.
The following information is distributed to students as required by the Student Right-to-Know and Campus Security Act of 1990.
Historically, more than 70 percent of students entering directly from high school receive a baccalaureate degree from The University of Iowa within the six-year completion period established by the Student Right-to-Know and Campus Security Act.
The most recent graduation rate available is calculated using the number of students enrolled full-time for the first time at The University of Iowa in the Fall Semester of 2011. Of these 4,433 students, 73.5% had graduated six years later (by August of 2017). More than half (53.5%) graduated within the four-year period. The 2011 cohort graduation rate would be even higher if it included transfer students, who were presumably in good academic standing when they transferred.
Students found responsible for a violation of the Code of Student Life may be placed on Disciplinary Reprimand or Disciplinary Probation for a specified period of time. Anecdotal experience is that students without a good support system will often will have additional Code violations during the probation period, especially first-year students. These violations could lead to a suspension of a student for at least one semester. To assist students, the Critical Mentoring and Student Support program (Critical MASS) has been established with UI faculty, staff, and graduate students serving in the mentor role. It is expected that Mentors have at least one year with the University of Iowa.
Critical MASS mentors provide support and a faculty/staff/graduate student connection for referred students.
Goals of the Critical Mass program
- To provide a connection between referred students and a knowledgeable, caring faculty or staff member on campus.
- To create a “check-in” system meant to increase accountability for personal behavior on the student’s part.
- To implement an early intervention system that will facilitate referrals for needed academic and other support services.
This program is assessed by measuring reductions in second violations of the Code of Student Life.
Meeting with the student
A Critical MASS mentor will be asked to meet regularly (4 times) with an assigned mentee. This check-in should be in person (about sixty minutes), but email or phone check-ins at other times can be used. The purpose of the check-in is to see how the student is doing, monitor their progress toward their substance use goals (e.g., not using alcohol at all, or using moderately, depending on the student and the situation), and provide them with information about additional resources on campus, if needed.
As a mentor meets with a student, the mentor will certainly find that the student may benefit from connection with other services on campus, such as the University Counseling Service, Student Health Service, or academic support services, such as a writing center, a tutor, or academic advising. A list of common resources will be provided to mentor. If a mentor becomes concerned about a student’s safety or well-being, please contact the Office of the Dean of Students.
What’s expected of Critical MASS mentors
All Critical MASS mentors will be asked to attend an annual training session and to provide regular updates to the Office of the Dean of Students. Mentors will meet with their mentee a total of four times over three to four months. These updates can be brief utilizing the online template with the main focus on anything requiring action by the Dean of Students. The average time committment is 6-8 hours total.
A note about boundaries
Faculty, staff, and graduate students are volunteering to take on this role because they care about students and their success. The mentor’s role as a Critical MASS mentor is to provide support and connect students with appropriate resources. However, it is the student’s responsibility to take action. A mentor is not expected to make calls or accompany students to appointments, etc. While, mentors are certainly welcome to form a more personal relationship with your student(s)—for instance, having your meeting over lunch—it is not required. Mentors are expected to understand and uphold FERPA guidelines.
What’s expected of the student
The student should contact the mentor within three days of notification and meet in person within two weeks of notification. The student is expected to set up each meeting and attend each meeting. If a student is unable to attend a meeting there should be communication with the mentor and a meeting rescheduled. Failure to attend a meeting may result in further Code of Student Life violations.
Reflections from Mentees:
- "It was a very informative program and I believe it should be offered to more than just the students who get in trouble." 2015-2016 Mentee
- "I enjoyed this program. I liked how my mentor was not judgmental and was willing to help me if I did indeed need it. I think this program is beneficial." 2014-2015 Mentee
- "[The program] didn't just focus on what you did, but helped find clubs and programs that will help with my future career option(s)." 2013-14 Mentee
- "My mentor was great. We never had a problem scheduling a time or place to meet. I didn't dread the meetings like I thought I would." 2013-14 Mentee
- “I learned there are great people here at the University of Iowa that I can go to if I need help.” 2012-13 Mentee
- “Developing a good relationship with my mentor really made things easy and I can now contact her whenever I need guidance or someone to talk to.” 2011-12 Mentee
Reflections from Mentors:
- "...this program has reminded me to view situations from the perspective of the individual who is experiencing the situation. Everyone will see things differently, and although one thing may seem like a cut-anddry decision to make for someone, it can be totally different for someone else." 2015-2016 Mentor
- "Connect about more than just what the student is there for. From my experience, my student seemed intimidated at first, but when I was able to talk about basketball, rapport started to build. We both enjoyed the conversation around this topic so much that our second appointment took place in the Fieldhouse so we could shoot baskets. I felt like this really helped my mentee open up to me and feel more comfortable." 2014-2015 Mentor
- "Students have a lot going on in their lives besides school work. I know this, but it never hurts to be reminded that students are complicated human beings just like the rest of us and being a student is only one facet of their life." 2013-14 Mentor
- “This experience has helped me appreciate the difficulties students have today when adapting to a new environment. It also helps me have a greater appreciation of our mission of helping students learn and become better citizens” 2011-12 Mentor
- “It’s not always easy to have difficult conversations, but my experience with CMASS has certainly improved my ability to listen, empathize, and advise.” 2011-12 Mentor
Federal Student Aid Penalties for Illegal Drug Convictions
According to an act of Congress, students convicted in court of illegal drug violation are not eligible to receive federal financial assistance. Federal assistance includes grants, loans, and work assistance otherwise provided to eligible college students under Title IV of the Higher Education Act. The period of non-eligibility begins on the date of the conviction and remains in effect until the student has met the rehabilitation requirements as specified in Public Law 105-244, Title IV, Part G, Section 483(f)(1)(r)(1).
The prohibition on federal aid applies to any student who has been convicted of any offense under any Federal or State law involving the possession or sale of a controlled substance as defined by section 102(6) of the Controlled Substances Act (21 U.S.C. 802(6)). Laws regulating distilled spirits, wine, and malt beverages are not included within the definition of “controlled substance.”
For information on the health effects of illegal drugs, the criminal penalties for federal law violations, and state criminal penalties, refer to the tables in Part VI of the Dean of Students' policy website index.
Each year the Office of Student Conduct produces an annual report.
Questions regarding the Annual Report should be directed to the Office of the Dean of Students at 135 Iowa Memorial Union or 319-335-1162
Dean Clearance Letters
The Office of the Dean of Students (DOS) and Student Conduct Office provides certification or clearance letters upon request to undergraduate students needing verification of whether they have been subject to University disciplinary action. Dean clearance letters may be necessary for students wishing to transfer from the University of Iowa to another institution, applying to a graduate or professional school, or requested by a place of employment, study abroad office, law board examiners, or the United States military. Often times, the form is created by the institution or organization that requires the verification. Forms should be dropped off or sent to the Office of the Dean of Students for processing. DOS staff will fill out the form and can mail it to you to deliver to the other institution. In some cases, the letter may be sent directly to the other institution. If no form is provided to you by the institution to which you are applying, the Office of the Dean of Students may be able to provide a clearance letter on DOS letterhead and mail it directly to the institution.
In all cases, it is the responsibility of the applicant to determine which forms are required by the institution to complete the application process. Applicants should contact the Office of the Dean of Students well in advance of the deadline in order to avoid your application being rejected for lack of timeliness.
Information for Undergraduates Transferring to Another Institution
- Step 1. If you have a form, read the form carefully to see if there is a question about academic credentials.
- If the form is a Common Application Form or a form requiring verification of your academic credentials, the form first needs to be filled out by your academic college (such as Business, Engineering, or the College of Liberal Arts & Sciences). Instruct your academic college to fill out their portion and route the form to the Office of the Dean of Students (135 IMU) to be filled out and mailed.
- If the form does not have a question about academic credentials, bring the form directly to the Office of the Dean of Students (135 IMU).
- Step 2. Authorize UI staff to release your information to the institution.
- If you are using the form provided by the institution to which you are applying, look for the waiver question. Sign the waiver on the form which allows the Office of the Dean of Students to release information regarding your record while a student at the University of Iowa.
- Step 3. Help us track your letter. When you drop off the form at the Office of the Dean of Students or your academic college, provide an additional sheet listing:
- Your name and University ID number
- The fax number or address of the insitution where the form should be sent
- If the institution to which you are applying requires a clearance letter from the Dean of Students but does not use a standard form, send an email to email@example.com requesting a Dean Clearance letter. Include in your email:
- Your name and University ID number
- Name of the college to which you are applying
- Address or fax number where the letter should be sent
- Any additional information requested by the college
- Anticipate 7-10 business days to process.
Information for Applicants for Graduate/Professional School, Places of Employment, Study Abroad Office, Law Board Examiners, Military
- Step 1. If you have a form, read the form carefully to see if there is a question about academic credentials.
- If the form requires verification of your academic credentials, the form first needs to be filled out by your academic college (such as Business, Engineering, or the College of Liberal Arts & Sciences). Instruct your academic college to fill out their portion and route the form to the Office of the Dean of Students (135 IMU) to be filled out and mailed.
- If the form does not have a question about academic credentials, bring the form directly to the Office of the Dean of Students (135 IMU).
- Step 2. Authorize UI staff to release your information to the institution
- If you are using the form provided by the institution to which you are applying, look for the waiver question. Sign the waiver on the form which allows the Office of the Dean of Students to release information regarding your record while a student at the University of Iowa.
- Step 3. Help us track your letter. When you drop off the form at the Office of the Dean of Students or your academic college, provide an additional sheet listing:
- Your name and University ID number
- The fax number or address of the institution where the form should be sent
- If the institution to which you are applying requires a clearance letter from the Dean of Students but does not use a standard form, send an email to firstname.lastname@example.org requesting a Dean Clearance letter. Include in your email:
- Your name and University ID number
- Name of the college to which you are applying
- Address or fax number where the letter should be sent
- Any additional information requested by the college
- Anticipate 7-10 business days to process.
Preferred First Name Policy
This policy applies to all faculty, staff, and students of the University of Iowa.
The University of Iowa recognizes that faculty, staff, and students may use names other than their legal names to identify themselves. Except when an individual’s legal first name is required by law, policy, or business needs, individuals may choose to be identified in some university systems by the preferred first name that they have designated in accordance with this policy.
Allowable Name Formats
Many members of the UI community use a first name that differs from their legal first name. Allowable name formats include (but are not limited to):
- A shortened derivative of a name (e.g, “Sue” for “Susan”)
- A middle name instead of a first name
- First and middle initials (e.g., “A.J.” for “Andrew John”)
- An anglicized name (e.g, “Peter” instead of “Xingyu”)
- A name that better represents the individual’s gender identity
- A name to which the individual is in the process of legally changing
The university will not accept a preferred first name that is vulgar or offensive, obscene, fanciful, or creates confusion of the individual with another person.
Persons who specify a preferred first name that is different from their legal first name agree that the designated name is, or will be, truly used to identify themselves.
The use of a preferred first name cannot be for the purpose of misrepresentation and must otherwise comply with UI policies, including but not limited to the Student Code of Conduct. The Dean of Students will determine if a student’s preferred first name is appropriate under these criteria. Human Resources will determine if an employee’s preferred first name is appropriate.
University Issued Identification Cards
Individuals who have opted in for broad usage of a preferred first name in university systems will have their preferred full name printed on the front of their university ID card and their standard name on the back of the ID card. University of Iowa photo ID cards are issued for the purpose of university business only and should not be considered government issued identification for purposes such as air travel.
Faculty, staff, or students who replace an existing card with one displaying their preferred first name, will be charged a replacement fee to have a new card issued.
Systems and Processes
The University of Iowa utilizes multiple systems to manage its operations and processes. Where appropriate, university systems will be modified to display only the preferred first name. Instances in which a legal first name is required include, but are not limited to, financial aid forms, tax forms, university transcripts, and health records.
Faculty, staff, and students may enter their preferred first name at any time in one of the main enterprise systems (MyUI or Employee Self Service). Other university systems that are dependent on data from these enterprise systems will be refreshed based on business processes and may take up to several business days for updated preferred first names to be reflected in all systems.
Preferred first name - An alternative to the individual’s legal first name. Entered by the individual in MyUI or Employee Self Service. Faculty, staff, and students who enter a preferred first name can select between two usage options in UI systems: limited use and broad use (see “Usage Options” in the definitions below).
Preferred full name – If an individual enters a preferred first name, the preferred full name is the preferred first name plus standard last name.
Legal name – A person’s legal name as it appears on official governmental documents such as licenses, passports, and tax forms.
Standard name – For employees, including student employees, standard name should be the same as legal name. For students, standard name is also used on University Bills, financial aid documents, and most communications on campus.
Official Student Records name - Official Student Records Name is used by the Office of the Registrar on official documents. It will appear on transcripts, diplomas, and any official verification letters.
Usage Options – limited and broad usage.
University of Iowa System
MAUI, Canvas, and ICON (for instructors and advisors)
Standard Name and Preferred Name
Standard Name and Preferred Name
Standard Name and Preferred Name
Standard Name and Preferred Name
Publicly-visible online directory
Name that accompanies your UI email address
University email address (email@example.com)
Generated based on Standard Name
Generated based on Standard Name
University ID cards
Standard Name on front and back
Preferred Name on front, Standard Name on back
Human Resources systems, such as Payroll and Benefits
Systems used by other campus departments and units
The University of Iowa will handle reports of misuse and abuse of both preferred first names and legal first names in accordance with existing policies and procedures issued by appropriate authorities. Depending on the individual and circumstances involved, this could include the offices of Human Resources, Dean of Students, General Counsel, Provost, Student Life and/or appropriate law enforcement agencies.
The university also reserves the right to remove preferred first names that are deemed misrepresentative and suspend the individual’s privilege to update their preferred first name.
Department of Public Safety
Safety & Respect
Controlled Substances - Uses & Effects
Please see https://dos.uiowa.edu/assets/tablea.pdf
Federal Tracking Penalties - Marijuana and Penalties for Possession
Please see https://dos.uiowa.edu/assets/tableb.pdf